1. 2 February 2009Ö. Skeppstedt1 FLAIR Collaboration Meeting 2–3 February 2009 Manne Siegbahn Laboratory, Stockholm FAIR status from the AFI chairman point of view

2. 2 February 2009Ö. Skeppstedt2 Common AFI-FAIR / STI-FAIR Meeting - 20 January 2009 Draft Agenda Chairman: Örjan Skeppstedt (agreed upon with Horst Wenninger) 1. Welcome 2. Adoption of the agenda 3.a Minutes of the 24th meeting of the AFI-Working Group 3.b Minutes of the 18th meeting of the STI Working Group 4. Project Status 5. Status of the preparations for founding FAIR 6. Status of the legal documents (translations, declarations, etc) 7. FAIR Draft Budget 8. AoB

3. 2 February 2009Ö. Skeppstedt3 Project Status Changes in the FAIR Joint Core Team/FAIR management Team Leader: Hans Gutbrod retired 30 November 2008 Temporarily replaced by Horst Wenninger (Wenninger will be replaced by Alex M üller as STI chairman) FAIR Scientific Director: Search Committee interviews with 5 candidates 9-10 February FAIR Administrative Director: Job announcement to be published any day/week

4. 2 February 2009Ö. Skeppstedt4 Project Status

5. 2 February 2009Ö. Skeppstedt5 Project Status

6. 2 February 2009Ö. Skeppstedt6 Project Status

7. 2 February 2009Ö. Skeppstedt7 Project Status

8. 2 February 2009Ö. Skeppstedt8 Break-through in the negotiations for signing legal documents and subsequent formation of FAIR GmbH 8 September 2008 Meeting in Berlin between representatives of: Russian Ministries BMBF ISC-XFEL @ ISC-FAIR European XFEL team FAIR Joint Core team Agreements about formulations of sensitive articles in Conventions and Articles of Association Leading to defined frames for the Russian Contributions to the construction of both XFEL and FAIR These informations were conveyed to the ISCs for the two projects Status of the legal documents

9. 2 February 2009Ö. Skeppstedt9 International Steering Committee 19 th Meeting October 1, 2008 at the Hessian Representation in Berlin, Germany 7: Resolutions concerning legal documents ISC approves the version of October 1, 2008 of the FAIR Convention, Articles of Association and the Final Act. The ISC urges all parties involved to initiate the necessary actions (translations (due by October 13, 2008) and formal checking of the founding documents) for the intended signing of the FAIR Convention and the Final Act in February 2009. Amended after the Berlin meeting the 8 th of September Status of the legal documents

10. 2 February 2009Ö. Skeppstedt10 At ISC-meeting October 1st – after approval of legal documents ISC Chair: Jacek Gierlinski Poland AFI Chair: Örjan Skeppstedt Sweden Head of German Delegation: Beatrix Vierkorn-Rudolph BmbF !!!Champagne!!! Status of the legal documents

11. 2 February 2009Ö. Skeppstedt11 Status of the legal documents Draft (1 st of October) English versions of legal documents approved by ISC 1 st of October 2008 Convention with 5 appendices - App. 2 – Articles of Association Final Act (to set the Convention provisionally into operation) Russia, France, Spain, Italy, China and Germany require translations into their own languages  complicated process!!! (next page) Partner countries showing intentions to sign the Convention: Austria – China – Finland – France – Germany – Greece – India – Italy – – Poland – Romania – Russia – Slovakia – Spain – Sweden – UK

12. 2 February 2009Ö. Skeppstedt12 Status of the legal documents Foreign Offices Russia France Spain Italy China Foreign Office Germany Translational Conference Representatives for ministries of all contracting parties – language experts Ministries of all contracting parties Signatory Conference Ministers of all contracting partners 3 2 1 4 5 6 Process leading to signing of the legal documents (same for XFEL and FAIR) 1.Draft translations (both FAIR and XFEL) sent at end of October to German F.O. – Official draft from Italy and China still missing! 2.Versions (XFEL) checked by German F.O. sent back in December (Position of German F.O.: FAIR after XFEL – at least hitherto – maybe changed position now) 3.Rechecked versions (XFEL)to German F.O. around end of 2008 – Russian (also of course Italian and Chinese versions) still missing!! 4.The process is interrupted - waiting for: a. Break-trough in corresponding process for XFEL b. Rechecked Draft Russian translation (Italy and China?) – maybe coming soon

13. 2 February 2009Ö. Skeppstedt13 Options for creating FAIR GmbH after signing of the legal documents Status of the preparations for founding FAIR A majority of the partners sign the legal documents at the signing ceremony A number of partners appoint shareholders at the signing ceremony FAIR GmbH with these international shareholders can be created some weeks after the signing ceremony Other partners join in whenever they are ready (within six months with same conditions) GSI (German shareholder) maybe with one or two other shareholders creates (maybe buys an empty-shell company) FAIR GmbH quickly after signing ceremony (one day after?) Other partners join in whenever they are ready (within six months with same conditions) During six months after the creation of the company, all potential shareholders will be invited to Council meetings (only formal shareholders have voting rights) Fast track

14. 2 February 2009Ö. Skeppstedt14 FAIR Draft Budget

15. 2 February 2009Ö. Skeppstedt15 Draft expenditures ►Start Version, 2005 prices in k€, based on Cost Book 5.0 Accelerator: Need of cash or more EoI Civil Construction: Has to be funded by cash! Experiments: More analysis needed: The experiments will be funded with 78.0M€ within the Start Version Experiment collaborations have expressed their intentions to request funding amounting to 206M€ for the entire experiment programme FAIR Draft Budget

16. 2 February 2009Ö. Skeppstedt16 FAIR Draft Budget

17. 2 February 2009Ö. Skeppstedt17 FAIR Draft Budget

18. 2 February 2009Ö. Skeppstedt18 FAIR Draft Budget

19. 2 February 2009Ö. Skeppstedt19 Horst Wenninger: It is crucial to have a STI meeting prior to the ISC meeting February 24 th, in order to settle any proposal on the 78 M€. Preliminary date, February 17 th. FAIR Draft Budget

20. 2 February 2009Ö. Skeppstedt20 Thank you for your attention!