1. Mid Day Meal Scheme MDM-PAB Meeting – Himachal Pradesh on 28.03.2014 Ministry of HRD Government of India

2. Review of Implementation of MDMS in HIMACHAL PRADESH (Primary + Upper Primary) (1.4.2013 to 31.12.2013) Ministry of HRD, Govt. of India

3. ISSUES  Delay in the release of funds  Food grains not delivered at school level.  Decreasing enrolment since last three years.  Consistent decrease in the quarter wise coverage of children 98% (1st Qr.), 95% (2nd Qr.) and 91 %( 3rd Qr.).  Less coverage of 12 working days  Less Payment to FCI (66%).  Low Utilisation of MME funds (29%).  Central Assistance for construction of 461 kitchen-cum-stores lying blocked due to non-availability of land or schools in rented buildings.  Less meetings of State Level Steering-cum-Monitoring Committee (One).  No meeting of District Vigilance & Monitoring Committee  Mismatch in the data of AWP&B-2014-15 and MIS-MDM.

4. Best Practices  E-transfer of funds.  Procurement of cooking ingredients decentralized at SMC level.  10445 Cook-cum-Helpers trained. Next batch in July, 2014.  80% Cook-cum-helpers are women; mostly mothers of the students.  LPG based cooking in 84% schools.  Health checkup/Screening of cook-cum-helper is made mandatory twice in a year. All children washing their Hands with soap before and after meal.  Toll Free No. 1800 180 8007 set up for Grievance Redressal.  Suggestion Box installed in schools.  Regular inspection of schools  Water Purifiers have also been installed in some schools. Ministry of HRD, Govt. of India 4

5. Coverage of Children (Primary ) No. of Children (in Lakhs) 95% Ministry of HRD, Govt. of India Percentage indicates coverage of children against the Total Enrollment ASER, 2013 - 95.6% attendance on the day of visit.

6. Coverage of Children (Upper Primary) No. of Children (in Lakhs) 93% 98% 95% Ministry of HRD, Govt. of India Percentage indicated coverage against Enrollment ASER, 2013 - 95.6% attendance on the day of visit.

7. Low Coverage of Children year2012-132013-14 District Enrolment Avg. Availed MDM % Less coverage Enrolment Avg. Availed MDM % Less coverage L&S176816009% 16041339 17% Kullu29966284195% 2842226733 6% Primary year2012-132013-14 District Enrolment Avg. Availed MDM % Less coverage Enrolment Avg. Availed MDM % Less coverage L&S100685016%92575316% Kullu204791796512%201991825912% Upper Primary

8. Comparison of data: MIS vs AWP&B Ministry of HRD, Govt. of India

9. SCORE CARD- ALL COMPONENTS Ministry of HRD, Govt. of India

10. Analysis of State’s Proposal for 2014-15 Ministry of HRD, Govt. of India

11. Proposals and Recommendations Ministry of HRD, Govt. of India S. No ComponentPAB Approval 2013-14 Proposal for 2014-15 Recommend ation 1Children (Pry)370000 346904 347000 2Children (U Pry)250000 247752 248000 3Working Day (Pry and U Pry) 242– Pry 242 – U Pry 236 – Pry 236 – U Pry 236 – Pry 236 – U Pry 4Kitchen cum StoreNil 5Cook cum Helper24738Nil 6Kitchen Devices220 Replacement 260 for New and 7163 for Replacement 7MME PlanYes as per norms 3.02 Cr. more than GOI norms As per norms 8Notional Requirement of Central Assistance Rs. 75.00 croreRs. 78.35 crore 11

12. Proposal for 2014-15 : Children (Primary) No. of children (in lakhs) Ministry of HRD, Govt. of India Proposal for 2014-15 Availed MDM in Q-3Availed MDM in Q-2 12 Availed MDM in Q-1 Enrolment Availed MDM (9 months) PAB Approval 13-14

13. Proposal for 2014-15 : Children (Upper Primary) No. of children (in Lakhs) Ministry of HRD, Govt. of India Proposal for 2014-15 Availed MDM in Q-3 Availed MDM in Q-2 13 Availed MDN in Q-1 Enrolment Availed MDM (9 months) PAB Approval for 13-14

14. Proposal for Cook-cum-helper engaged in MDM Scheme Ministry of HRD, Govt. of India PAB Approval For 2013-14 Engaged during 2013-14 Proposal for (2014-15) 24738 23784 *86 14 * The 86 CCH can be engaged against the PAB approval of 24738 because State has engaged less CCH against that approval.

15. Proposal for Procurement of Kitchen Devices Ministry of HRD, Govt. of India No. of institutions Sanctioned Procured through convergence Gap Proposal for 2014-15 1519715096Nil101*260 15 Kitchen Devices sanctioned during 2008-09 Proposal submitted by State for 2014-15 7163 Proposal for Replacement of Kitchen Devices *State merged low enrolment schools and allotted the kitchen devices to the merged schools. Proposal is to bridge the Gap between total institutes and kitchen devices sanctioned and New schools opened..

16. Thank You

17. Areas of Concern on Nutritional Aspects as identified by the 5 th Joint Review Mission -Malnutrition N = Boys - 263 Girls - 314

18. HIMACHAL PRADESH NFHS I,II,III NA

19. Payment of Cost of Food grains to FCI up to 31.12.2013 Ministry of HRD, Govt. of India Cost of Food Grain (Rs. In Crore) 66%

20. Summary of performance - Physical Percentage Ministry of HRD, Govt. of India 20

21. Summary of performance – Financial Percentage Ministry of HRD, Govt. of India 21

22. Coverage : School Health Programme DetailsInstitutionsChildren Total in State 15197 625494 Health Check UP (Cluster wise) 3509810938 IFA Distribution (Cluster wise) 3509117062 Vitamin ‘A’ Distribution Not done under RBSK De-worming Tablets (Cluster wise) 3509810938 Spectacles 02064 Ministry of HRD, Govt. of India 22

23. Availability of Infrastructure Ministry of HRD, Govt. of India 23

24. Coverage of Children as per QPRs No. of Children (in Lakhs) Ministry of HRD, Govt. of India Percentage indicates coverage of children against the Total Enrollment 98%95%91%

25. Action taken note on the observation of 5 th JRM on MDMS Observation of JRM Action taken/Status Delay in the release of funds to Schools It has been observed by the JRM that funds in r/o cooking cost and honorarium are released to the schools after interval of two to three months.  The funds are released to the schools after the receipt of administrative and expenditure sanction from the State Govt. However matching contribution of the State is released with annual budget which is sufficient for three months approximately. In addition to this from the next financial year 2014-15 the state has made budget provision for centre share which will expedite the fund release procedure.  Instructions have been issued to the blocks that they should release the funds in advance to the schools through e-transfer on monthly or quarterly basis keeping in view the enrolment and demand from the school.  Honorarium should be paid to the Cook-cum-helper regularly on monthly basis. To facilitate timely release of payment to the CCH, bank account has been opened by approximately 60% Cook-cum-Helpers.  Standard Operating procedure for the flow of foodgrains  Instructions for raising the demand for food grains have been circulated so that regularity of rice supply is maintained and there is no shortage or wastage of rice  The funds for the proper storage of rice and other ingredients have been made and are being provided to the schools in a phased manner.  The rice should be demanded on the monthly or quarterly basis depending upon the requirement and storage capacity of the school. 25

26. Observation of JRM Action taken/Status  Food Norms, Menu etc.  Instructions are issued regularly every year and this year also vide letter dated 25-06-2013 that Mid day meals should be prepared as per prescribed food norms. Menu is decided by the SMC of the School keeping in view the liking and taste of the students.  Administrative Structure at State/ District/ Block Level  The proposal was submitted to GOI in AWP&B 2013-14 for deploying trained staff at Block level by outsourcing which required additional funds. The state Govt. requested to increase the ceiling of MME charges from 1.8 % to 3 %. But GOI suggested that till the time MME charges are increased the state should try to complete monthly Data Entries in to MIS portal by optimizing financial and human recourses. Therefore the sate Govt. decided to train the CHTs for making data entries by paying Rs. 20 per format.  Monitoring of the Scheme  The Steering-cum-Monitoring Committees have been constituted at District and Block level as per the MDM guidelines of the GOI.  The functions of the Committees is to conduct its meeting monthly and inspect the schools for effective implementation of the scheme.  Instructions have been issued to conducted regular meetings to monitor the scheme and orientate the SMC members regarding the norms of the scheme especially food and cooking cost norms and maintenance of record. 26 Action taken note on the observation of 5 th JRM on MDMS

27. Observation of JRMAction taken/Status  Behavioral Orientation for Senior Secondary School Teachers  JRM observed that MDM Scheme is better implemented in the Primary schools as compared to Upper primary schools, who are under the control of Director, Higher Education. There is a need to orientate Headmasters/Principals of the High/Sr. Sec. Schools regarding the implementation of MDM Scheme. Instructions have been issued that the teachers and Headmasters /Principals of the Higher /Sr. Sec. Schools should follow the instructions of the MDM Scheme in letter and Spirit to comply with directions of the Supreme Court of India.  Nutritional Profile JRM observed that some children are under weight and under nourished and anemic as well. Instructions have been issued that undernourished children should be given special attention after proper identification, during MDM and during the visit of Health checkup of students by the health Departments. Convergence with School Health ProgrammeThe matter is being taken up with the Health Department for regular health checkup of students and to maintain health cards of the students. 27 Action taken note on the observation of 5 th JRM on MDMS

28. Observation of JRM Action taken/Status Provision of funds for Kitchen Devices The GOI has released Rs. 377.85 lakhs for kitchen Devices during 2012-13. Out of which an amount of Rs. 311.56 lakhs has been utilized and balance amount of Rs. 66.17 lakhs is yet to be utilized (Rs. 17.19 lakh has not been released by the state Govt. and Rs. 48.98 lakhs is taken up with the GOI for re-appropriation from ST to Gen. component. Provision of funds under MME funds 50% Funds under MME component of MDM Scheme are provided to the schools for replacement/ repairs/ maintenance of cooking devices, utencils in a phased manner. Toilets for Boys and GirlsNo comments Capacity building of all stakeholders SMC members/ stake holder are made aware of the MDM scheme for which instructions have been issued to display menu, cooking cost and food norms at a conspicuous place in the school. Monthly roster for mothers has also been maintained in the schools to supervise the MDM Scheme. Display of MDM Logo Toll Free Number and weekly Menu Funds under MME component have been provided to the institutions for painting MDM logo, display of menu in the schools at a conspicuous place in the school. Instructions have been issued in this regard. 28 Action taken note on the observation of 5 th JRM on MDMS

29. Observation of JRM Action taken/Status Participation of the community SMC and Mothers have been mobilized to supervise the MDM scheme process. Instructions have been issued in this regard. Constitution of State Review Mission The process of constitution of State Review Mission is under progress. Adoption of best practice of other state Measures for adopting best practices of other states could be adopted after the visit of other states. MIS entry100% MIS Monthly Data Entry has been completed for the financial year 2012-13. Provision of suggestion box Instructions have been issued that a suggestion box should also be kept in the school on some conspicuous place to ensure the public participation for the betterment of the Scheme. 29 Action taken note on the observation of 5 th JRM on MDMS

30. Status on Pre-requisite steps for AWP&B Pre-requisite stepStatus Plan should be approved by SSMC Meeting Yes 100% payment of honorarium shall be made to cook cum helpers up to December 2013 Yes 100% payment of cost of food grains shall be made to FCI up to 31st December 2013 No Separate and detailed MME plan. Yes Bank account should be opened for cook cum helpers Yes (60%) Plan should also be submitted through MDM-MIS Yes Ministry of HRD, Govt. of India 30

31. Contd.. Pre-requisite stepStatus Annual and Monthly data entry for the FY 2013-14 should be completed up to December 2013. Annual – 100% Monthly –100% except Nov. (99%) and Dec. (97%) ATN on commitments given by the State Govt. during PAB Meeting of 2013-14. Yes ATN on findings of reports of MI and recommendations of JRM reports Yes Plan should be submitted within the scheduled date in hard and soft copies both. No Ministry of HRD, Govt. of India 31