1. Strategic GIS Plan Update Presentation of the 2 nd Draft to the Maine GeoLibrary Board March 18, 2009 Bruce Oswald, LA James W. Sewall Team

2. What We Covered Last Time ► Review project goals. ► Strategic planning process. ► Document format. ► Plan overview.  Approach/Recommendations.  Developing Champions.  Sustainable funding.  Proposed budget.  Measuring success. ► Assuming no new funds. 2

3. What We Covered Last Time ► Review project goals. ► Strategic planning process. ► Document format. ► Plan overview.  Approach/Recommendations.  Developing Champions.  Sustainable funding.  Proposed budget.  Measuring success. ► Assuming no new funds. 3

4. Task 1 – Update & Alignment ► Update & enhance the 2002 Strategic Plan.  Review & document activities recommended in the 2002 Strategic Plan.  Update the overall strategic plan/approach.  Bring it into closer alignment with NSGIC Fifty States Coordination Criteria. ► Focus on:  Coordination with local governments, academia, private sector.  Developing sustainable funding sources.  Cultivating political champions. 4

5. NSGIC’s Strategic Planning Criteria 1. Strategic and business plans 2. A full-time paid GIS coordinator and staff 3. Clearly defined authority and responsibility for coordination 4. A relationship with the chief information officer 5. A tie into national programs

6. NSGIC’s Strategic Planning Criteria 6. Contracting authority and cost sharing mechanisms 7. An inter-governmental working environment free of "turf wars" 8. A political or executive champion is involved in coordination 9. Sustainable funding mechanisms 10. Statewide coordination efforts that can be a conduit for federal initiatives

7. What We Covered Last Time ► Review project goals. ► Strategic planning process. ► Document format. ► Plan overview.  Approach/Recommendations.  Developing Champions.  Sustainable funding.  Proposed budget.  Measuring success. ► Assuming no new funds. 7

8. Strategic Planning Process 8

9. What We’ll Cover Today ► What’s happened since December.  Exec Summary/one pager.  Summarize the comments.  Discuss what has changed. ► Review work planned for 2009-2010. ► Last thoughts. ► Decision point - What’s needs to happen next. 9

10. What’s Happened Since December ► Modified document to respond to comments from Board and Project Team meeting. ► Document went out for public comment. ► Received a few public and Board comments. ► Modified document in accordance with those comments. 10

11. What’s Happened Since December ► Resubmitted Draft # 2 to Project Team (3/6/09) 11

12. Comments ► Overall, generally supportive. ► Specifics  Not concise enough.  Need detail.  Get lost in acronyms and technical terminology.  Stress emergency mgt. more.  Useful information (not previously received) on education provided. 12

13. Changes to Draft # 2 ► Overall formatting made more consistent. ► Diagrams & highlight boxes added and/or modified. ► Chapter 1 – reorganized & emergency management bullets added. ► Chapter 2 – shortened. 13

14. Highlight Boxes 14 Participants in the forums from State agencies noted that, by seeking out and providing local geospatial data or links to it, significant savings can be realized for State agencies which require this geospatial data regularly as well for the vast majority of the Maine geospatial community.

15. Changes to Draft # 2 ► Overall formatting made more consistent. ► Diagrams & highlight boxes added and/or modified. ► Chapter 1 – reorganized & emergency management bullets added; material eliminated. ► Chapter 2 – shortened. 15

16. Changes to Draft # 2 ► Chapters 4 & 5 – reorganized and modified. ► Chapter 6 – modified including new sections on economic realities and highlighting tasks requiring action in 2009 and 2010. ► Added an “Abbreviation Guide” ► Appendices – Minor formatting changes. Modifications to G, H & J. 16

17. Graphics Additions and Modifications

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24. Proposed Budget Budget for the Maine GIS Strategic Plan Program/Operating CostsFY 09FY 10FY 11FY 12FY 13FY14FY15 Program Costs Parcel Grant Program * $ 200,000 Integrated Land Records Program * $ 300,000 Statewide Digital Orthoimagery Program $1,025,000 $1,600,000 $ 500,000 High Resolution Elevation Data $1,500,000 Development of Municipal Service Applications $ 75,000 $ 100,000 $ 25,000 Zoning Maps Grants $ 50,000 $ 25,000 Land Cover Updating $ 100,000 $ 50,000 $ 25,000 Conservation Land Maps $ 200,000 $ 50,000 $ 25,000 Operating Costs MEGIS Operating Costs $ 206,000 $ 212,180 $ 218,545 $ 225,102 $ 231,855 Statewide GIS Coordinator $ 137,224 $ 141,341 $ 145,581 $ 149,948 $ 154,447 Parcel & Data Assistant $ 89,573 $ 92,260 $ 95,028 $ 97,879 $ 100,815 Biennial Budget Totals: $2,282,797 $6,129,935 $2,510,045 * Note - These numbers need to be coordinated with the final figures from the ILRIS Plan. 24

25. What Came Out of the Study? 25

26. Lessons Learned 1. Most users feel that access to updated State and local geospatial data is one of the major needs that must be addressed. 2. Geospatial data creation and maintenance is a need that Maine’s geospatial community looks to the GeoLibrary to provide. 3. There is a significant need for other geospatial coordination activities across the State. 26

27. Lessons Learned (cont.) 4. We must all learn to adopt to the new economic realities. 27

28. What Does the Board Need to Do? 1. Increase its coordination activities and secure additional help to do that; 2. Improve its name recognition across the State and to attract champions and funding to complete these important initiatives. 3. Demonstrate how it is making a significant and measurable difference for Maine. 4. Document its accomplishments and plans for going forward. 28

29. 5. Demonstrate to key leaders in Maine how its plans will make a difference for the State and why they should be funded. 6. Establish a coordinated campaign to promote the use of GIS. 7. Implement the plans quickly and effectively! What Does the Board Need to Do? 29

30. How Can the Board Do it? ► Determine a method to manage the implementation. ► Establish work groups. ► Implement the GeoPortal. ► Implement the communications plan. ► Develop a set of policies for: sharing; providing access to public and private geospatial data; and notification on new and updated data. 30

31. How Can the Board Do it? ► Perform an annual inventory of geospatial data across the state. ► Develop simple-to-use web service templates for municipalities to use through the GeoPortal. ► Position the Board to be able to implement an integrated land records information system when funding permits. 31

32. How Can the Board Do it? ► Position the Board to be able to create and update statewide geospatial data: orthoimagery, parcel, unified roads, and elevation data. ► Look for opportunities to “sell” GIS benefits. 32

33. Look for Opportunities to “Sell” GIS ► Broadband Mapping ► Stimulus Package 33

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40. Work Planned for 2009 – 2010 40

41. Task Highlights for 2009 ► ► April – June ► ► Determine Board’s best strategy for managing the initiatives. ► ► Select work group chairs and work group members for the Coordination, Communication, Data, ILRIS, and Training/Education Work Groups. In addition, add members to the Technology and Finance Committees. ► ► Finalize work group missions, deliverables and schedules. ► ► Hold work group “kickoff” meetings. ► ► Hold focus group meeting to identify potential champions. 41

42. Task Highlights for 2009 ► ► April – June (cont.) ► ► Launch the GeoPortal. ► ► Develop an announcement of all GeoLibrary standards and place announcement on the List Serve and on the web site. ► ► Establish a “What’s New” section on the web site. ► ► Initiate monthly “News Blips.” Post on the List Serve and the “What’s New” section of the web site. ► ► Develop plan to recruit champions. 42

43. Task Highlights for 2009 ► ► July – September ► ► Develop policy to inventory State agency and local government geospatial data. ► ► Develop policy for notification of new or updated geospatial data via the List Serve and web site. ► ► Establish a “Training/Education” area on the web site. Encourage GIS trainers, universities and other educational organizations to post training educational opportunities on the List Serve and the web site. ► ► Initiate a program to encourage county and local government to post and share data through the GeoPortal. 43

44. Task Highlights for 2009 ► ► July – September (cont.) ► ► Develop campaign across the State to help others improve their GIS capabilities and lower the barriers to implementing and using geospatial technologies. ► ► Establish a coordinated campaign to promote the use of GIS in State, county and local government as well as prominent private sector companies. ► ► Initiate process to recruit champions. 44

45. Task Highlights for 2009 ► ► October – December ► ► Inventory State agency and local government geospatial data. Post results on the website. ► ► Provide monthly summaries of new data and data updates on the List Serve and the web site. ► ► Encourage data developers to post data development plans on the GeoLibrary List Serve. Post data development plans on the web site. ► ► Provide training to select high school teachers as part of a pilot program to enable them to use GIS to improve their ability to teach courses. 45

46. Task Highlights for 2010 ► ► April – June ► ► Work with the CIO, State Agency Stakeholders, MEGUG, and MMA to encourage all application developers to post application development plans on the GeoLibrary Board List Serve prior to starting work and encourage application sharing/partnerships where practical. ► ► Develop budget proposal for next budget cycle. ► ► Integrate champions into plans to obtain sustained funding. 46

47. Task Highlights for 2010 ► ► July – September ► ► Develop presentations, one-pagers and other documentation/demonstrations needed to sell initiatives. ► ► October – December ► ► Coordinate budget activities with the CIO and MEGIS. ► ► Initiate a training program to help users to take advantage of Google or Virtual Earth. 47

48. “Last Thoughts” 48

49. ► Provide better access to state agency and local government geospatial data. Offer same opportunity to academia, not-for- profits and the private sector. ► Put forth a significant effort to coordinate geospatial data and application development, training and other activities across the State. 49

50. “Last Thoughts” ► Establish an on-going program to provide and maintain new and existing statewide geospatial data. ► Promote the use of GIS to those outside the geospatial community to save money and improve services in both the public and provide sectors across the state. 50

51. Decision Point How will you proceed to implement the plan for Maine? 51

52. Next Steps ► Determine a method to manage the implementation. ► Establish work groups. ► Implement the GeoPortal. ► Implement the communications plan. ► ………………………….. 52

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54. Thank you for the opportunity to work with you. Please feel free to contact me at: bruce.oswald@gmail.com bruce.oswald@gmail.com or (518) 729-5442