1. Chapter 15: Basic Word Processing Skills
Chapter 15 covers basic formatting areas in word processors:
Paragraphs
Page and section breaks
Symbols and special characters
Styles
Plus the chapter wraps up by discussing time-saving features and language tools.
Computer Literacy

2. Introduction
P_______ Formatting
Page and Section B____
S______s and Specials Characters
Styles
Format P_____
L______ Tools and Research

3. Word Processing
Notepad and WordPad are simple word processing programs
Microsoft Word and other more a_________ programs can handle graphics and complex formatting well

4. Paragraphs
A paragraph is separated from the text b_____ and a____ by a hard r____
A l___ break, or soft return, starts a new l____ but continues the same paragraph
To see where your paragraphs start and end, use the S___/Hide ¶ button
In grammar, a paragraph is a set of sentences that cover a single topic. In a word processor, in contrast, a paragraph is when you press the [Enter] key. A paragraph is a thing that you can format.

5. Paragraph and Line Break Marks

6. Display Paragraph F_________ Marks
Go to Tools | Options and select the View tab to set what characters Word should display when you click the Show/Hide ¶ button.

7. Formatting Paragraphs
Buttons on the H____ tab
Text alignment: left, center, right, justified
Types of I__________
first line, left, right, hanging
T_____
left, center, right, decimal, bar
Formatting affects the look or placement of the whole paragraph.

8. Formatting Paragraphs
Formatting affects the look or placement of the whole paragraph.

9. Al__________

10. Alignment Use alignment buttons Keyboard shortcuts
[Ctrl + _] to center
[Ctrl + _] to left align
[Ctrl + _] to right align
[Ctrl + _] to justify

11. I_____ing
First line indenting is often called “paragraph” indenting, like the old-style typing of two to four spaces at the start of a paragraph. Use the Paragraph dialog box to change indenting style.

12. Tabs Enable limited spacing controls Press the [___] key to add
Default tab s____ configurable

13. Tabs Can use R_____ to create, change, or delete
Can a____ tabs left, right, center, decimal, and bar
Add l______ to create lines

14. Determines space _______n lines Use Line Spacing drop-down
Keyboard shortcut
[Ctrl + _] for single space
[Ctrl + _] for double space
Size of l____ matches t___ of paragraph by default
You can definitely use a custom size for the lines, such as setting 12-point space when using 14-point type.

15. Line Spacing

16. Line Spacing

17. Paragraph Spacing
Changes distance before and after paragraphs
Use P_______ properties dialog box
A 0 space means single- or double-spacing without any extra space

18. Paragraph Spacing
S_____-spaced with 6-point paragraph spacing:

19. Pages b____ automatically based on page and margin size
Page Breaks
Pages b____ automatically based on page and margin size
To create a manual page break,
Use [Ctrl + E____]
or select I______ | Page Break

20. P___ Breaks
Use [Delete] or [Backspace] to remove page breaks.

21. Section Breaks
Enable you to v___ the page formatting on d______parts of the same document
N___ page includes a page break
C_________s doesn’t start a new page
E___ page begins the next section on a page with an even page number
O__ page begins the next section on a page with an odd page number
Use [Delete] or [Backspace] to remove section breaks.

22. Section Breaks
Use section breaks to apply different formatting to pages w______ a document.

23. Symbols and Special Characters
A________ letters (é, ñ)
C______ symbols (¢, €)
l_____ symbols (©, ™)
M____ signs (±, Σ)
Other odd items
Select Insert | S_____, then find and select the item you want and click Insert

24. Symbols and Special Characters

25. Styles
A s_____ is a collection of character or paragraph formatting settings
Use styles to save time and make your document more u______ and p________-looking
C______ styles affect just the s______ text
P________styles apply to an e_____ paragraph

26. Modifying a Style
Use the Styles group the Home tab

27. Modifying a Style
Right-click the Style and select M_____

28. Modifying a Style
Change the desired settings and click OK

29. Creating a New Style
In the S______and Formatting t___ pane, click the New Style button
In the New Style dialog box, type a name and select other overall characteristics
Choose basic formatting options here, or click Format for more settings
Click OK to add the new style to your list

30. Organizing a Document with Heading Styles
Use b__t-in heading styles (Heading 1, Heading 2, and so on) for your document’s headings
Select V____ | O_____ to see these headings without all the text in between

31. Format Painter
This seriously cool tool lets you instantly c____ f_______g from one area of a document to another

32. Format Painter
Click to select an example of the formatting you want, click the F______ P_____button, and then click the t___ you want to format
Include the p_____ mark to copy paragraph settings, or leave it out to copy only c________ settings

33. Language Tools Spelling and Grammar
Check as you type, or check anytime using the toolbar button or [F_] key
Ignore or change any error that is found

34. Language Tools Thesaurus Right-click any word for sy______
Select Th_______ for m___ word choices

35. Language Tools T________n Right-click any word Select Translate
Choose the language

36. Language Tools W__d c_____
See how many words (and characters, paragraphs, lines, and pages) are in your document
R_______ st_______are optional, but handy

37. Summary
Paragraph Formatting
Page and Section Breaks
Symbols and Specials Characters
Styles
Format Painter
Language Tools and Research