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CENTURY 21 ACCOUNTING © Thomson/South-Western LESSON 4-1 Preparing a Chart of Accounts Original created by M.C. McLaughlin, Thomson/South-Western Modified by Deborah L. Burns, Johnston County Schools, West Johnston High School
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CENTURY 21 ACCOUNTING © Thomson/South-Western 2 LESSON 4-1 RELATIONSHIP OF A T ACCOUNT TO AN ACCOUNT FORM page 91 Balance columns An account form is used to summarize in one place all the changes to a single account A separate form is used for each account
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CENTURY 21 ACCOUNTING © Thomson/South-Western 3 LESSON 4-1 CHART OF ACCOUNTS page 92 A group of accounts is called a ledger A ledger that contains all accounts needed to prepare financial statements is called a general ledger The name given to an account is known as an account title The number assigned to an account is called an account number
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CENTURY 21 ACCOUNTING © Thomson/South-Western 4 LESSON 4-1 CHART OF ACCOUNTS page 92 Accounts in a general ledger are arranged in the same order as they appear on financial statements There are usually 5 general ledger divisions: Assets Liabilities Owner’s Equity Revenue Expenses
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CENTURY 21 ACCOUNTING © Thomson/South-Western 5 LESSON 4-1 ACCOUNT NUMBERS page 92 The 1 st digit of each account number shows the general ledger division in which the account is located The second 2 digits indicate the location of each account within a general ledger division The procedure for arranging accounts in a general ledger, assigning account numbers, and keeping records current is called file maintenance Account #s are initially assigned by 10s so that new accounts can be added later
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CENTURY 21 ACCOUNTING © Thomson/South-Western 6 LESSON 4-1 ACCOUNT NUMBERS page 92 Expense accounts are usually arranged in alphabetical order The number selected for new accounts should leave some unused numbers on either side of it for other accounts that might need to be added
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CENTURY 21 ACCOUNTING © Thomson/South-Western 7 LESSON 4-1 OPENING AN ACCOUNT IN A GENERAL LEDGER page 94 Writing an account title and number on the heading of an account is called opening an account A general ledger account is opened for each account listed on a chart of accounts Accounts are opened and arranged in a general ledger in the same order as on the chart of accounts
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CENTURY 21 ACCOUNTING © Thomson/South-Western 8 LESSON 4-1 1.Write the account title after the word Account in the heading. 2.Write the account number after the words Account No. in the heading. OPENING AN ACCOUNT IN A GENERAL LEDGER page 94 12
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CENTURY 21 ACCOUNTING © Thomson/South-Western 9 LESSON 4-1 TERMS REVIEW ledger general ledger account number file maintenance opening an account page 95
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