1. WELCOME TO CPCC NEW HIRE GL TRAINING COLLEAGUE SYSTEM INSTRUCTOR Dawud Q. Ziyad – Interim Systems Accountant Finance & GL Systems

2. ACCOUNT FORMAT XX-XXX-XX-XXXXXX-XXXXX 5 COMPONENTS Fund-Purpose-Voe-Object-Unit

3. ACCOUNT FORMAT XX – FUND CODEXX – FUND CODE XXX – PURPOSE CODEXXX – PURPOSE CODE XX – VOE CODEXX – VOE CODE XXXXXX – OBJECT CODEXXXXXX – OBJECT CODE XXXXX – UNIT (DEPARTMENT) CODEXXXXX – UNIT (DEPARTMENT) CODE

4. FUND XX-XXX-XX-XXXXXX-XXXXX Fund CodesFund Codes –0X Institutional Funds Examples 01 Current UnrestrictedExamples 01 Current Unrestricted 02 Current Restricted 02 Current Restricted 05 Proprietary 05 Proprietary 07 Plant Funds 07 Plant Funds

5. FUND XX-XXX-XX-XXXXXX-XXXXX Fund CodesFund Codes –1X State Funds Examples 11 Current UnrestrictedExamples 11 Current Unrestricted 17 Capital Outlay 17 Capital Outlay –2X County Funds Example 21 Current UnrestrictedExample 21 Current Unrestricted

6. PURPOSE CODE XX-XXX-XX-XXXXXX-XXXXX –Purpose Codes 1XX – Institutional Support1XX – Institutional Support –Example 120 – Financial Service 2XX – Curriculum Instruction2XX – Curriculum Instruction –Example 220 – Associate Degree – 229 – SELF SUPPORTING (INST) 3XX – Continuing Education3XX – Continuing Education –Example 310 – Occupational Ed Instruction

7. PURPOSE CODE XX-XXX-XX-XXXXXX-XXXXX Purpose Codes (cont’d)Purpose Codes (cont’d) –4XX – Academic Support Example – 421 – CurriculumExample – 421 – Curriculum 422 – Continuing Education 422 – Continuing Education –5XX – Student Support Example – 510 – Student ServicesExample – 510 – Student Services –6XX – Plant Operations & Maintenance Example – 610 – Plant OperationExample – 610 – Plant Operation 620 – Plant Maintenance 620 – Plant Maintenance

8. PURPOSE CODE XX-XXX-XX-XXXXXX-XXXXX Purpose Codes (cont’d)Purpose Codes (cont’d) –7XX – Propriety/Other Example 711 – LAB FEESExample 711 – LAB FEES 720 – Bookstore 720 – Bookstore –8XX – Student Aid Example 824 – PellExample 824 – Pell 830 - Scholarship 830 - Scholarship –9XX – Capital Example 910 – Building & GroundsExample 910 – Building & Grounds 920 - Equipment 920 - Equipment

9. FUND & PURPOSE xx-xxx-xx-xxxxxx-xxxxx 17-920 – State Funded Equipment17-920 – State Funded Equipment 21-620 – County Funded Plant Maint21-620 – County Funded Plant Maint 05-711 – Institutional Lab Fees05-711 – Institutional Lab Fees 11-220 – State Associate Degree11-220 – State Associate Degree

10. VOE Code XX-XXX-XX-XXXXXX-XXXXX Institutional funds (0X) always ’00’Institutional funds (0X) always ’00’ –Example 01-310-00-527000-32504 State & County funds mostly ’97’State & County funds mostly ’97’ –Example 11-421-97-531110-31500 – 21-421-97-512000-31500

11. VOE Code XX-XXX-XX-XXXXXX-XXXXX VOE Codes – State Accounts OnlyVOE Codes – State Accounts Only –0X – Undefined – Example 00 –1X - Vocational Education-Federal –2X - Vocational Education – Non-Federal –3X – Priority Program/CIP –4X – Summer Term –5X – Performance Funding Carryover –6X – Area Coordinators

12. VOE Code XX-XXX-XX-XXXXXX-XXXXX VOE Code (cont’d)VOE Code (cont’d) –8X – Miscellaneous Allotments –9X – Non-Categorical –Examples 11-220-22 – State funded Faculty account11-220-22 – State funded Faculty account 17-922-80 – State Capital/HB 275 Equipment17-922-80 – State Capital/HB 275 Equipment

13. OBJECT CODES XX-XXX-XX-XXXXXX-XXXXX Object CodesObject Codes Institutional Funds (0X) OnlyInstitutional Funds (0X) Only –1xxxxx – Assets – 111199 Claim on Cash –2xxxxx – Liabilities –3xxxxx – Fund Balances - 370100 –4xxxxx – Revenues – 494100 Gifts –5xxxxx – Expenses

14. OBJECT CODES XX-XXX-XX-XXXXXX-XXXXX –XXXXXX – NCCCS Chart of Accounts Object Code 531110 – In-State Ground Transportation531110 – In-State Ground Transportation 527000 – Other Supplies527000 – Other Supplies 527990 – SUPPLIES – BUDGET CONTROL527990 – SUPPLIES – BUDGET CONTROL

15. UNIT CODE (DEPARTMENT) XX-XXX-XX-XXXXXX-XXXXX Unit Code (Department)Unit Code (Department) –1xxxx – President’s Office –2xxxx – Executive Vice President –3xxxx – Instruction –4xxxx – Education Support Services –5xxxx – Administrative Services –6xxxx – CPCC Service Corps –7xxxx – CPCC Foundation

16. Account Numbers 02-421-00-518200-3154902-421-00-518200-31549 05-711-00-527000-3215005-711-00-527000-32150 11-220-22-531110-3215111-220-22-531110-32151 21-610-97-539500-2042521-610-97-539500-20425