1.  A/P Invoice Volume and Compare to P/O.. Are we whacked to think that if this % was higher - everything would work more efficiently in terms of account charges, OK to pay, copies of invoices going out? I am not saying have a purchasing dept - I am saying request a P/O to buy something P/O and A/P Volumes 20122012%2010 A/P2011% NO PO SD729232/152516.5%107819070/162218% DELTA20891/12506%1816520726/14567% SD2325989/23189%2476423436/21659% MLAKE7699/441957.4%69737668/438160% TMSD4733/113124%5332/101819% PLPSD6151/328253%5689/301854% BSD15814/365323%1588515911/370523% RETSD29203/1745760%2821828172/1649258.5% SOAKS22727/1604870.6%2090421465/1543171.8%

2.  Warehouse Goods (separate session topic)  Extensive - SD23, MLAKE … Some - BSD,  VISA Cards for Purchasing  **Anyone still manual P/O books?  Mlake - fully authorized P/Os for a certain value ???  Decentralized Purchasing - Schools do own ordering  FMCM - schools have their own District Cheques for quick pays (under a certain limit)  Tendering and standard items catalogues  Large Bulk Orders for Schools.. Only at Yearstart?  Maintenance doing their own A/P and/or doing P/Os District Styles

3.  P/O Requisition - Use AdminConnect  Unapproved P/O - Admin = Y AdminConnect or CORE  Approved P/O - Admin = Y AdminConnect or CORE  Unapproved Invoice - TBA Flag at A/P time: shows up in AdminConnect for Ready to Go/comments and Approval  Approved Invoice  Packing Slip ??? Best way to confirm it is OK to Pay ?? Based on 40% only for P/Os how are you doing this?? CIMS Flow Opportunities

4.  Topic: BC Back to Regular GST/PST (HST gone!)  No more manual GST_TAX entries EVER again.  Front screen of A/P total GST and PST values then use the lines to confirm which line(s) to allocate what Purchasing & A/P

5.  Topic: MB PST Increase from 7% to 8% July 1, 2013  Just a change to PUR.101 in Fiscal Year 2014 RIGHT NOW!!!! Maybe change to ARS.110 if A/R charging PST  Carryforward P/Os a bit of a mess in disencumbrance but it will work itself out. Purchasing & A/P

6.  Topic: DANGER with PST/GST on Header and then not allocated to Lines … REVIEW ACP.210 !!!  Ensure ‘E’rrors for those things that should be  Take ‘W’s off for things that do not want to be recorded  Consider keeping “W’s for closing to explain at a later date! Purchasing & A/P ERRORS ACP 6521 All Payments to this vendor are on hold ACP 6522 All Payments to the Pay To# are on hold ACP 6527 All Payments to this P/O are on hold ACP 6533 Invoice Description is required ACP 6534 Account Number is not in the Chart of A ACP 6554 There is No Line Description ACP 6555 Line Account is not in the Chart of A ACP 6571 GST/PST on Invoice Header not allocted ACP 6565 Invoice# already on file is prior year ACP 6582 Cash Discount is belng applied NOT WARNINGS - NOTHINGS ACP 6523 6525 6532 6536 6537 6538 6553

7.  Topic: Vendor Activity Screen  Vendor Activity Lookup - Ability to view Invoices by Invoice Vendor (F8) and now by P/O Vendor (F11)  Also New Ability to view Manual cheque details Purchasing & A/P

8.  Topic: How to manage Employee reimbursement.  School Produces P/O Req and/or Approved P/O to employee  School browse/attach all necessary backup  School mark the Reference Employee Reimburse  New ACP.410 to auto-create A/P Invoices Purchasing & A/P 1. Looks for any P/O where Vendor is an Emp category 2. Creates and Invoice automatically with INV# = P/O Number

9.  2 Topic: Purchase Order Print - Vendor Message on PUR.301 and Special Note Field  Reduce Message Codes Purchasing & A/P Hugely useful for schools **

10.  Topic: International Students - how to best handle  A/R for all student owings (Student Fees if on CIMS)  Donna Bell, Tuition 10 x $1500.00 Direct Debit???  Donna Bell, Housing 10 x $3,200  Skeleton A/P Batch to manage Homestays and direct deposit?  Family A - Donna Bell Monthly Homestay $553.00  Family B - Studentx Monthly Homestay $900.00 Purchasing & A/P