1. Chapter 16: Recordkeeping Systems © 2005 Thomson Delmar Learning. All rights reserved.

2. Key Chapter Concepts: Use of data for decision making Dairy records and information Financial information Difficulties tying information to events

3. Use of Data for Decision Making Strategic decisions Tactical decisions Descriptive information Diagnostic information Predictive information Prescriptive information

4. Dairy Records and Information — DHI Items Monitored Animal identification Animal production levels Reproductive history Health history Particularly Useful Data Rolling herd averages RHA number cows Somatic cell count tallies

5. Dairy Records and Information — DHM Software Features Specific to farm Data is current Allows management-by-exception Allows monthly herd summary reports Interfaces with DHI Potential Pitfalls Data is not updated regularly Data is lost without backup Data is cumulative; not possible to go back in time

6. Dairy Records and Information — EDDC Software Items Monitored Disease Reproductive status Milk production levels Equipment malfunction Employee oversights Equipment Required Electronic identification in animals Electronic sort gates Detection equipment in milk tanks

7. Dairy Records and Information — Feed Monitoring Software Items Monitored Amount of TMR delivered Percent of rations in TMR Employee loading/unloading errors TMR purchases/sales Feed inventory Equipment Required Scale compatible with delivery truck

8. Financial Information Information Required Chart of accounts with enterprises identified Amount of product sold Unit prices of products Existing inventory Information Generated Income statement Inventory reports

9. Difficulties Tying Information to Events General Problems Collecting detailed information is time-consuming Analyzing detailed information is time-consuming Specific Problems Tying problems to specific workers Tying problems to specific equipment Allocating intermingled costs No additional labor to collect detailed data