Download presentation
Presentation is loading. Please wait.
Published byJohnathan Todd Modified over 9 years ago
1
Managing the Monster Aka Email Sandy Lawrence
2
Common Complaint Too Many Emails But from the 2014 member survey – Is the information you receive from the state board Sufficient 107 Too much 14 Not enough 10 – How do you prefer to obtain AAUW information? Email 98 Newsletters (state and branch) 80 2
3
Email is Here to Stay How we can: – Get our inbox to a manageable number – Prevent email overload in the future Email Do’s Email Don’ts Summary 3
4
Get Your Inbox to a Manageable Size Delete! – Set aside a big block of time – Start with the most recent emails, organizing and deleting as you go – Once you’re a week or so back, most emails will already have been addressed, so you can start organizing and deleting in larger chunks File messages into folders, file as a document (especially attachments) Empty out your inbox – Totally – Create a new folder called “Old Inbox” and put the emails there – Still have access to emails, but can handle new emails without clutter staring back at you 4
5
5
6
6
7
Prevent Email Overload in the Future Reduce the Number of Email You Get Process Email Quickly and Efficiently 7
8
Reduce the Number of Email You Get Turn off notifications from social media sites Set up a separate e-mail address (i.e. Sandyaauw) Unsubscribe from newsletters, coupon deals, etc you signed up for Prevent Email Boomerang Effect – Use “CC” (Courtesy Copy) with discretion. “CC” do not need to respond – Add “FYI” (For Your Information) at the beginning of the subject line end with “NRN” (No Response Needed) 8
9
Process Email Quickly and Efficiently Establish set times to respond to emails Delete unnecessary messages without opening them at all Deal with each message as you open it Use the “two-minute” rule. Reply to emails that will take less than two minutes right then – For other emails, put into folders or use flags or labels Keep responses brief 9
10
Does it Have to be an Email? Pick up the phone Talk Face-to- Face 10
11
Email Do’s Establish a routine Include context when you send a link Deadlines matter Every email should be concise, short, and clear First lines of email body – What groups are getting the email and their action – Due date – Short synopsis of email if it is long Use clear subject line 11
12
Email Don’ts Don’t expect people to respond within minutes Don’t be afraid to use an alternative form of communication 12
13
Summary Most of us feel overwhelmed by email – It's a great communication tool, but people often overuse it – When you manage it effectively, you can significantly boost your productivity Check & process email at specific times Keep your inbox as clean as possible Develop a process that works for YOU 13
14
14
Similar presentations
© 2025 SlidePlayer.com. Inc.
All rights reserved.