1. www.LearnIt.com Phone / 415.693.0250 Email / info@learnit.com Web / LearnIt.com Facebook / facebook.com/Learn.iT.anywhere PROJECT MANAGEMENT FOR WORKING PROFESSIONALS With David Lieberman

2. www.LearnIt.com Agenda Terms and Vocabulary Tools for Successful Management Successfully Starting a Project Planning for People Creating the Project Plan Correctly Estimating Time

3. www.LearnIt.com VOCABULARY

4. www.LearnIt.com WHAT IS A PROJECT? (official definition)

5. www.LearnIt.com Project (defined): A temporary activity designed to produce a unique product, service, or result.

6. www.LearnIt.com PROJECT CONSTRAINTS ScopeQuality CostTime Resources

7. www.LearnIt.com Yeah.. I’m going to need that project sooner than we thought.” “

8. www.LearnIt.com Resources / Cost Quality / Scope Time TRIANGLE PROJECT MANAGEMENT TRIANGLE

9. www.LearnIt.com GOALS AND DELIVERABLES

10. www.LearnIt.com Goals Must be Measurable.

11. www.LearnIt.com Deliverables The output of a project that enables the goal to be reached.

12. www.LearnIt.com Now, think of a deliverable that will help you reach that goal. Describe a goal you currently have (can be professional or personal)

13. www.LearnIt.com Project Management Process Groups Initiation Planning Execution Monitoring and Controlling Closing

14. www.LearnIt.com Project Management Lifecycle

15. www.LearnIt.com Phone / 415.693.0250 Email / info@learnit.com Web / LearnIt.com Facebook / facebook.com/Learn.iT.anywhere PROJECT MANAGEMENT FOR WORKING PROFESSIONALS With David Lieberman

16. www.LearnIt.com Can it be a successful project?

17. www.LearnIt.com Can It Be a Successful Project? Does it have a clearly defined and measureable goal?

18. www.LearnIt.com Can It Be a Successful Project? Does it have a clearly defined deliverable?

19. www.LearnIt.com Can It Be a Successful Project? Is it clear who the requestor and sponsor is?

20. www.LearnIt.com Can It Be a Successful Project? Is it clear who the Project Manager is?

21. www.LearnIt.com Answer these important questions before proceeding with a project. Does it have a clearly defined goal?YN Does it have a clearly defined deliverable?YN Is it clear who the requestor and sponsor is?YN Is it clear who the Project Manager is?YN

22. www.LearnIt.com Phone / 415.693.0250 Email / info@learnit.com Web / LearnIt.com Facebook / facebook.com/Learn.iT.anywhere PROJECT MANAGEMENT FOR WORKING PROFESSIONALS With David Lieberman

23. www.LearnIt.com PROJECT STAKEHOLDERS

24. www.LearnIt.com STAKEHOLDER: DEFINITION A person who is actively involved in the project, or whose interests may be affected by execution or completion of the project. A stakeholder may also exert influence over the project and its deliverables.

25. www.LearnIt.com STAKEHOLDER GROUPS

26. www.LearnIt.com SPONSOR Provides resources and authority

27. www.LearnIt.com PROJECT TEAM Performs activities to produce the project deliverable.

28. www.LearnIt.com FUNCTIONAL MANAGERS Provide human resources

29. www.LearnIt.com EXTERNAL PARTNERS Customers Vendors End users Community / Society

30. www.LearnIt.com Stakeholder Management Plan Step 1: Identify Stakeholders Step 2: Anticipate Influence Step 3: Prioritize Impact Step 4: Develop Strategy

31. www.LearnIt.com Identify Stakeholders Who are the key people who care about the project (and can affect it)? What do they know about the project already? Who knows about the project and can help me understand the situation? Who doesn’t know about the project, but should? Who might oppose the project?

32. www.LearnIt.com Identify Potential Stakeholder Problems Who might oppose the project? What might they dislike about the project? Might any stakeholders have hidden or additional agendas? Should I consider any bias factors with the stakeholders?

33. www.LearnIt.com Interest Level Power Level Prioritization of Impact Medium Priority Highest Priority Lowest Priority Medium Priority

34. www.LearnIt.com StakeholderRelationship to the ProjectPrioritization of Impact Potential Strategies for Obtaining Support or Minimizing Opposition Develop a Strategy!

35. www.LearnIt.com StakeholderCommunication (why?)FrequencyOwner Communication Plan

36. www.LearnIt.com Project Charter Titles the Project Identifies Requirements, Goals, Constraints and Risks Gives Project Manager Authority!

37. www.LearnIt.com S.T.A.R.R. 1.Situation: The situation was…” 2.Task: “So, I was tasked with…” 3.Action: “So, I took these actions… 4.Results: “Here are the results…” 5.Recommendation: “So, I recommend…”

38. www.LearnIt.com Phone / 415.693.0250 Email / info@learnit.com Web / LearnIt.com Facebook / facebook.com/Learn.iT.anywhere PROJECT MANAGEMENT FOR WORKING PROFESSIONALS With David Lieberman

39. www.LearnIt.com break down the work WBS

40. www.LearnIt.com WBS

41. www.LearnIt.com WBS REPORT What kind of event are you having? Talk about a couple of ideas you had / uncovered. How will you measure the goal?

42. www.LearnIt.com ESTIMATING TIME effort vs. duration

43. www.LearnIt.com important points! Project Management Vocabulary Stakeholder Management & STARR Setting Projects Up for Success Com. Plan & Project Charter WBS and Duration

44. www.LearnIt.com ACTION PLAN TOOLS & TAKEAWAYS

45. www.LearnIt.com Phone / 415.693.0250 Email / info@learnit.com Web / LearnIt.com Facebook / facebook.com/Learn.iT.anywhere PROJECT MANAGEMENT ESSENTIALS With David Lieberman