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On-Line: Undergraduate Admissions Applications
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College of Charleston Profile 13 th oldest college in the nation founded in 1770 Traditional Liberal Arts & Sciences Curriculum 42 Undergraduate Majors 15 Graduate Degrees State assisted College/University Undergraduate students: 9,787 Graduate students: 1,977 Number of Faculty: 439 Average class size: 25 Student/Faculty Ratio: 18/1 SCT SIS+
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Why On-Line? Applicant Benefits Rapid access and submission in a rolling admissions environment International Application time reduced On-line Payments Institution Benefits Data Entry Time Reduced Minimize Errors Collect Fees Electronically Rapid acknowledgement of submission
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Limited in-house staff resources to devote to initial production and maintaining the process Multiple, customized versions of the application are available on-line Security of payment and records information were handled by the vendor Outsource vs. In-house
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Choosing the Vendor Transparent to applicant, apply from CofC web site Autonomy & control remains with institution Rapid response to application edits and modifications No wait to print updated paper versions of applications Data analysis capabilities Cost-effective for medium-size college No software or hardware to purchase Charged only for valid submissions, minimal investment risk
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Technology Involved Upfront time spent on the form design SCT SIS+ records system running on Alphas with RMS files Batch uploads nightly to update records FOCUS to create update transactions to system CofC created a master file description to read the file from CollegeNet Files uploaded via in-house programming
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Technology Process The transactions are loaded into SIS+ via the maintenance cycle Totally automated process with no staff intervention Admissions prints and checks data loaded for accuracy CollegeNet downloads applications into a data file by date CofC picks up the data via FTP and runs a FOCUS program against it to create transactions
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Implementing the Process Review application versions and send to vendor Review & integrate with CofC web site Review current application processing operations and align paper & electronic workflow Training and changing work tasks and patterns Downloading applications & data from vendor Building links to web site
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1999 Results On October 4, 1998, the College of Charleston provided an electronic method of undergraduate degree application via the institutional web site. 9.6 % of total undergraduate applications were received electronically for Fall 1999. These applications were received from 42 states of the United States and 13 Foreign Countries. More than 35 % of the electronic applications received were from South Carolina with 55 % submitted from the Southeastern United States.
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Fall 2000 Results Applications were accepted from August 1 through April 26 on-line. 15% of all applications received were submitted online from: -43 states of the US -18 foreign countries, -29% South Carolina -60% Southeastern US
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Applicant Profile Comparisons 1999 ElectronicAll Other % Accepted5%95% Average GPA3.143.25 Average Class Rank68%73% 23 and younger78%85% 24 and older22%15% Male47%36% Female53%64%
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Applicant Profile Comparisons Fall 2000 ElectronicAll Other % Accepted13%87% Average GPA3.33.3 Average Class Rank72%75% 23 and younger89%88% 24 and older11%12% Male43%34% Female57%66%
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The Future Optical Scanning SCT Web products (Faculty and Student) eCommerce options Operations and work flow refinement Management of technology tools EDI Enhancements Automated response refinements
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Other forms-inquiry, graduation, etc. Esponse email management Triggers as notification tool to applicants For the Enterprise-notifications to other departments Extra – Enterprise (data portability) –State System –Career services Application Enhancements
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Don Burkard, Dean, Admissions & Adult Student Services, College of Charleston burkard@cofc.eduburkard@cofc.edu Dorinda Harmon, Director, Transfer & Adult Student Services, College of Charleston harmond@cofc.eduharmond@cofc.edu Eileen Mansfield, SIS Program Manager, Admin, Computing & Telecommunications, College of Charleston mansfielde@admin.cofc.edumansfielde@admin.cofc.edu Heidi Doebel, CollegeNet, hdoebel@collegenet.com Contact Us:
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