1. Information Webinar 9:00 a.m. - 11:30 a.m.April 20, 2011 Welcome! A few WebEx tips before we begin ! Only ONE WebEx guest link available per Local Education Agency (LEA) You should be participating with colleagues at one central location in your LEA. Your LEA technology coordinator should be helpful in troubleshooting technology issues during this session. Follow the WebEx flyer directions to ensure a successful WebEx experience. Use CHAT to send text messages and questions during the session. This WebEx will be recorded and posted by April 21, 2011 at http://www.alex.state.al.us/leadership, under Educator Evaluations.

2. Enter questions via Chat during session Unanswered questions will be posted under FAQS by May 2 nd at http://www.alex.state.al.us/leadership

3. Dr. Thomas R. Bice Deputy State Superintendent Alabama Department of Education

5. SDE Leadership & Evaluation334-353-8924djones@alsde.edu SDE Information Systems SDE Helpdesk 334-353-1250 helpdesk@alsde.edu Alabama Supercomputer Authority educatealabama@asc.edu

6. Current Success Current Success Responding to LEA Feedback Responding to LEA Feedback Plans for EA in 2011-2012 - Based on LEA Feedback Plans for EA in 2011-2012 - Based on LEA Feedback Addressing Questions and Issues Addressing Questions and Issues

8. August August EA Work Group developed process EA Work Group developed process September - November September - November IS Created method to access EA through ED DIR IS Created method to access EA through ED DIR ASA Developed online process ASA Developed online process LE Provided 14 face-to-face trainings on ED DIR and EA process LE Provided 14 face-to-face trainings on ED DIR and EA process December Instructional Leaders and Educators December Instructional Leaders and Educators Registered through ED DIR Registered through ED DIR Begin EA online process Begin EA online process 2010

9. January - April January - April Instructional Leaders and Educators Instructional Leaders and Educators Registering/updating ED DIR accounts Registering/updating ED DIR accounts Implementing EA online process Implementing EA online process SDE Helpdesk (IS) Leadership and Evaluation Alabama Supercomputer Authority SDE Helpdesk (IS) Leadership and Evaluation Alabama Supercomputer Authority Providing ongoing technical assistance Providing ongoing technical assistance ED DIR ED DIR Online process Online process EA content EA content 2011

11. Personnel from 1405 Schools in 133 LEAs have logged in /accessed EA to date.

13. Arab City Arab City Blount County Blount County Brewton City Brewton City Chilton County Chilton County Choctaw County Choctaw County Cullman County Cullman County Dept. Youth Services Dept. Youth Services Dothan City Dothan City Elmore County Elmore County Huntsville City Huntsville City Lauderdale County Lauderdale County Limestone County Limestone County Madison County Madison County Mobile County Mobile County Monroe County Monroe County Montgomery County Montgomery County Selma City Selma City Tallassee City Tallassee City Tuscaloosa County Tuscaloosa County Vestavia Hills City Vestavia Hills City Walker County Walker County

15. https://schools.alsde.edu/EdDir Provides: LEA information for printable SDE Education Directory LEA information for printable SDE Education Directory Foundational data for multiple SDE applications Foundational data for multiple SDE applications Authentication (Login) for multiple SDE applications Authentication (Login) for multiple SDE applications

16. Method For All EA Users: SDEs Current Method For All EA Users: Authentication (Login) of all EA Users Authentication (Login) of all EA Users Staff Assignment for all EA Users : Staff Assignment for all EA Users : Location Central office School School Other Other Role Superintendent/Central Office Staff Career Technical Education Director Career Technical Education Director Principal/Assistant Principal Principal/Assistant Principal Educator (includes regular/special educators, ARI reading coaches, school counselors, school librarians) Educator (includes regular/special educators, ARI reading coaches, school counselors, school librarians)

17. Ability of the LEA contact person for EA to access ED DIR under the LEA contact ED DIR account This SDE system is designed to collect pertinent information and provide a control of authorized input/editing of data. This SDE system is designed to collect pertinent information and provide a control of authorized input/editing of data. The superintendent is responsible for the accuracy of his/her LEAs data. The superintendent is responsible for the accuracy of his/her LEAs data.

18. Process of registering an account through the ED DIR website, then going to EA website to begin EA process is confusing Provide method for users to create ED DIR account, with automatic transfer to the EA site Provide method for users to create ED DIR account, with automatic transfer to the EA site The ED DIR user account is not limited to the SDE Education Directory or the EDUCATEAlabama process. The ED DIR user account is not limited to the SDE Education Directory or the EDUCATEAlabama process. While the ED DIR account (login credentials) is used While the ED DIR account (login credentials) is used by multiple applications, the SDE is diligently working by multiple applications, the SDE is diligently working toward a more seamless process. toward a more seamless process.

20. Development Many thanks for responding Many thanks for responding Continue to listen and gather your feedback Continue to listen and gather your feedback Translating feedback into viable application design solutions for 2011 -2012 Translating feedback into viable application design solutions for 2011 -2012 ASA

21. Editing Professional Learning Plan (PLP) Supporting Evidence User Request Edit option with Microsoft Word like interface to text boxes Edit option with Microsoft Word like interface to text boxes Considering for August 2011 Implementing WYSIWYG (What You See Is What You Get) Implementing WYSIWYG (What You See Is What You Get) Editing box for all text entry Editing box for all text entry Incorporating Edit button in Supporting Evidence Incorporating Edit button in Supporting Evidence ASA

22. Editing Dates/Entries in Supporting Evidence User Requests Ability to: Ability to: Change a date Change a date Delete an entry Delete an entry Changing entry order based on date(s) Changing entry order based on date(s) Resolution - Spring 2011 Plans are to provide these functions in the next rollout. Plans are to provide these functions in the next rollout. ASA

23. Editing Supporting Evidence Functions User Requests Ability to add: Ability to add: Indicators, not originally assigned to completed PLP Indicators, not originally assigned to completed PLP General comments not associated with indicator(s) General comments not associated with indicator(s) Considering for August 2011 Providing ability to add indicators not assigned to completed PLP Providing ability to add indicators not assigned to completed PLP Providing ability to add general comments Providing ability to add general comments ASA

24. Printing Educator Self Assessment/PLP/All Supporting Evidence *Evidence Summary Report (*Optional) User Requests Evaluator and evaluatee ability to print all forms listed above Evaluator and evaluatee ability to print all forms listed above Ability to print all supporting evidence in roll-up (all at once) Ability to print all supporting evidence in roll-up (all at once) Considering for August 2011 Opening printing options for ALL users next year Opening printing options for ALL users next year Providing printable documents in multiple formats Providing printable documents in multiple formats PDF, Word, other PDF, Word, other Increased views of data Increased views of data ASA

25. Saving User Issues Selected schools are only able to save on certain computers and/or users. Selected schools are only able to save on certain computers and/or users.Suspect Javascript seems to be the likely culprit Javascript seems to be the likely culprit Javascript necessary for a form to function without refreshing. Javascript necessary for a form to function without refreshing. Current Resolution Updating your browser will usually resolve this issue Updating your browser will usually resolve this issue Plan for August 2011 Working on certain checks that will help with this issue Working on certain checks that will help with this issue ASA

26. Timing Out User Issues When server/service times out, the users information typed into the text boxes is lost. When server/service times out, the users information typed into the text boxes is lost. Users receive no warning when a timeout may occur. Users receive no warning when a timeout may occur. Considering for August 2011 Timeouts are necessary. Timeouts are necessary. Options being explored that will notify users when their session is about to time out or has timed out. Options being explored that will notify users when their session is about to time out or has timed out. ASA

27. Error Pages and Site Availability User Issues Multiple users experiencing error pages and lack of site availability Multiple users experiencing error pages and lack of site availability Less problematic now, but still a potential issue Less problematic now, but still a potential issue Current Resolution Status Availability issues are resolved Availability issues are resolved Roll-outs for software fixes are now pre-scheduled, in coordination with the SDE Roll-outs for software fixes are now pre-scheduled, in coordination with the SDE Users should: Users should: Before leaving screen cut actual error seen, then paste into an e-mail to the SDE Leadership and Evaluation staff. Before leaving screen cut actual error seen, then paste into an e-mail to the SDE Leadership and Evaluation staff. Leadership and Evaluation will forward to the appropriate group to provide technical assistance. Leadership and Evaluation will forward to the appropriate group to provide technical assistance. ASA

29. Process User Requests Educator Self Assessment - Throughout Year Educator Self Assessment - Throughout Year Educators - Ability to access, edit, and print Educators - Ability to access, edit, and print Professional Learning Plan (PLP) - Throughout Year Professional Learning Plan (PLP) - Throughout Year Educators (evaluatee) - Ability to access, edit, and print Educators (evaluatee) - Ability to access, edit, and print Instructional Leaders (evaluators) - Ability to access, edit, and print Instructional Leaders (evaluators) - Ability to access, edit, and print Supporting Evidence Supporting Evidence All users - Improved process for adding supporting evidence All users - Improved process for adding supporting evidence Educators - Ability to add Level of Practice detail and comments in Supporting Evidence Educators - Ability to add Level of Practice detail and comments in Supporting Evidence LE

30. Process Considering for August 2011 Educator Self Assessment Educator Self Assessment Increased Increased Flexibility for accessing for instructional leaders and educatorsFlexibility for accessing for instructional leaders and educators Editing and printing options for educatorsEditing and printing options for educators Professional Learning Plan (PLP) Professional Learning Plan (PLP) Increased Increased Flexibility in accessing for instructional leaders and educatorsFlexibility in accessing for instructional leaders and educators Editing and printing options for instructional leaders and educatorsEditing and printing options for instructional leaders and educators Supporting Evidence Supporting Evidence Improved Improved User friendly format for all supporting evidence documentsUser friendly format for all supporting evidence documents Educator ability to add Level of Practice detail and commentsEducator ability to add Level of Practice detail and comments Above launched collaboratively with ASA Above launched collaboratively with ASA LE

31. Security User Concerns Early ED DIR and EDUCATEAlabama issues Early ED DIR and EDUCATEAlabama issues Resolution Provided Security has been the priority for all EA fixes to date Security has been the priority for all EA fixes to date Early issues have been resolved Early issues have been resolved LE

32. LE

33. By July 2012 Evidence Summary EA Closeout August 2011 Educator Self Assessment August2011 Dialogue PLP PROFESSIONAL DEVELOPMENT PROFESSIONAL DEVELOPMENT Supporting Evidence Ongoing 2011-2012

35. Many available through: Many available through: Local Education Agencies Local Education Agencies Alabama Department of Education Alabama Department of Education Colleges and Universities Colleges and Universities Professional Associations and Organizations Professional Associations and Organizations Private and Commercial Vendors Private and Commercial Vendors Other Other Plans for increased accessibility in 2011-2012 Plans for increased accessibility in 2011-2012

36. LE

37. LE The completed Educator Self Assessment provides the basis for a meaningful conversation between the educator and instructional leader. The completed Educator Self Assessment provides the basis for a meaningful conversation between the educator and instructional leader. From this conversation, the educator and instructional leader will determine plans for professional growth and implementation. From this conversation, the educator and instructional leader will determine plans for professional growth and implementation. Meaningful dialogue should result in finalizing indicators, selected from the completed Educator Self Assessment, assigned to the PLP. Meaningful dialogue should result in finalizing indicators, selected from the completed Educator Self Assessment, assigned to the PLP.

38. LE Levels of Practice selected by the educator will not necessarily determine the indicator(s) assigned to the PLP for professional growth. Indicators assigned to PLP should reflect the most pressing professional growth needs for the educator, regardless of selected Level of Practice.

39. LE Educators and instructional leaders will finalize the PLP at the beginning of the school year, after the Educator Self Assessment is complete and the Dialogue is held. Educators and instructional leaders will finalize the PLP at the beginning of the school year, after the Educator Self Assessment is complete and the Dialogue is held. Educators are responsible for entering the PLP content. Educators are responsible for entering the PLP content. Instructional leaders and educators are responsible for reviewing/editing/completing PLP content. Instructional leaders and educators are responsible for reviewing/editing/completing PLP content.

40. LE Evidence of educators professional growth supporting the PLP Evidence of educators professional growth supporting the PLP After the PLP is complete, the following will be entered during the entire EA process, as follows: After the PLP is complete, the following will be entered during the entire EA process, as follows: Instructional Leaders Only Instructional Leaders Only Unnannounced Observations Unnannounced Observations (Two required for Full Evaluation Cycle) (Two required for Full Evaluation Cycle) Instructional Leaders and Educators Instructional Leaders and Educators Observation Comments Observation Comments Instructional Practices Instructional Practices Student Data Student Data Roles-Responsibilities Roles-Responsibilities Other Other Continue entering throughout summer, as needed, prior to next school year Continue entering throughout summer, as needed, prior to next school year

41. LE Evidence Summary Evidence Summary Optional report completed by instructional leaders at the end of the EA process, prior to the next year Optional report completed by instructional leaders at the end of the EA process, prior to the next year Instructional leaders will close each educators EA process Instructional leaders will close each educators EA process for 2010 -2011 by July 29, 2011. for 2010 -2011 by July 29, 2011. EA process should remain open to enter supporting evidence related to the educators professional development experiences during summer 2011. EA process should remain open to enter supporting evidence related to the educators professional development experiences during summer 2011. If EA process is closed prematurely, the instructional leader has the capacity to re-open until July 29, 2011. If EA process is closed prematurely, the instructional leader has the capacity to re-open until July 29, 2011. EA processes not closed by instructional leaders will be closed by the ASA on August 1, 2011. EA processes not closed by instructional leaders will be closed by the ASA on August 1, 2011.

43. School Counselors School Counselors School Librarians School Librarians Alabama Reading Initiative Reading Coaches Alabama Reading Initiative Reading Coaches Pre-K Special Educators Pre-K Special Educators Psychometrist/School Psychologists Psychometrist/School Psychologists Speech-Language Pathologists Speech-Language Pathologists Special Educators of Students generally taking the Alabama Alternate Assessment (AAA) Special Educators of Students generally taking the Alabama Alternate Assessment (AAA)

44. EA Content Review - Ongoing EA Content Review - Ongoing EA Training - Summer 2011 EA Training - Summer 2011 Registering New Users through ED DIR Registering New Users through ED DIR Updating Existing Users through ED DIR Updating Existing Users through ED DIR EA Online Fixes - August 2011 EA Online Fixes - August 2011 New EA Process Accessible on August 2, 2011 New EA Process Accessible on August 2, 2011 EA Report Availability - Late Summer 2011 EA Report Availability - Late Summer 2011

45. NOT For Evaluating INSTRUCTIONALLEADERS

46. Under Development