1. 1 PUT TITLE HERE Ministry of Education Revised Estimates 2008-09: Simulation Document Information Session for School Board Finance Staff and External Auditors Transfer Payments & Financial Reporting Branch Fall 2008

2. 2 Presentation Objectives Provides an overview and instructions on how to use the EFIS form and the excel files to calculate the potential funding adjustment.

3. 3 Overview of the Provincial Discussion Table (PDT) agreement While further PDT agreements are being concluded, the government has amended the GSN funding regulations to provide a 2 per cent increase in salary benchmark, starting September 2008. September to December cash flows are also being adjusted Result is all boards will have cash flow to pay 3% increases.

4. 4 Overview of the Provincial Discussion Table (PDT) agreement School Board are not required to resubmit the 2008-09 Estimates to reflect the 2 per cent GSN increase and cash flow change –The ministry will automatically adjust each school board’s 2008-09 estimates for the 2 per cent and cash flow adjustment through EFIS. –Will be reflected in the September payment

5. 5 Revised Estimates 2008-09 The full implementation of the PDT agreement will be reflected in school Boards’ 2008-09 Revised Estimates –These are due December 12, 2008 Revised Estimates will be based on 3% benchmark increase plus enhancements –assuming all bargaining units will have a collective agreement in compliance with PDT requirements by Nov 30, 2008 However, boards will need to calculate an adjustment for any bargaining units that does not have a collective agreement in compliance with PDT by Nov 30, 2008. The adjustment will affect all increases related to the groups that do not have agreements.

6. 6 Main changes in Simulation Doc and the revised estimates 2008-09 There are a few places in the revised estimates that will be used in determining the adjustments for those bargaining units that do not have agreements: –Section1 –Section 1A –Data form B –Data form C –Data Form D

7. 7 Overview of Process to Determine Adjustment Create a regular EFIS Revised Estimates Submission, including Appendix C, using the 3% doc set Create another EFIS Revised Estimates Submission, including Appendix C, with a 2% doc set –“toggle” provided to recalculate based on 2% –Adjust appendix B and C for lower revenues –Reconcile appendix D to Section 1 Reopen 3% doc set, and input 2% doc set values in Section 1A

8. 8 Overview of Process to Determine Adjustment Complete staffing form for each bargaining unit –Reconcile to Appendix H Info from the professional development and training tab values input in section 1A –For the adjustment on the other enhancement, answer yes or no to the questions.

9. 9 Steps for completion Step 1: Create an EFIS submission (3% submission) using the doc set and input all data as normally required for an EFIS submission Step 2: Input Excel App C ( 3% App C) file data using its defaulted settings to this EFIS Submission Step 3: Create a copy from the 3% submission. Step 4: On section 1A-1% salary benchmarks page select Yes to change the submission to use 2% benchmark Step 5: Make a copy of the 3% Excel App C and change that to 2% and Input the Excel App C in the 2% EFIS submission

10. 10 Steps for completion (Cont’d) Step 6: Check Data form B & C Step 7: Check that Data form D reconcile with Section 1 allocation Step 8: Print Data form D Step 9: Open the 3% submission and go to Section 1A and input under the 2% column from the printed copy of Data form D of the 2% submission Step 10: We need to input the staffing template information. Step 11: For the other enhancements, input the information from the professional Development & training tab of the staffing template. Step 12: For the adjustment on the other enhancement, answer yes or No to the questions.

11. 11 Contact Information Finance Officer - Firstname.lastname@ontario.ca Firstname.lastname@ontario.ca SANJAY CHITAPAINJANE COLLINS DAVID CORKETTCHERYL DALRYMPLE GREG FIORIDOVINOD GUREWAN TIM KIELMANBRENDA SHAW LISA TARINI2DAVID WRIGHT2