2. Enter the World of CELTT Hands-on technology training in a supportive and fun environment.

3. Microsoft Word Workshop Columns and Tables A hands-on workshop hosted by…

4. Workshop Objectives Participants will: Create a document with two columns Put a line between columns Create a document with a table of multiple rows and columns Merge and split cells in a table Format cells in a table

5. Let’s Start A New Blank Document! Be sure to select the Print Layout View

6. Newsletter Style Columns A formatting feature – use Format Menu Default format for a document: 1 column Four other preset column formats Other options, like line between columns available through a dialog box Text flows from one column to the next

7. Set Format to Columns Format Menu Columns Command

8. Column Settings Dialog Box Select No. & Type of columns Adjust width & spacing, if needed Apply to all or just from this point Click to apply settings Check to put a line between columns

9. Let’s Change our Settings! Select Two Accept defaults Accept default Click to apply settings Check to put a line between columns

10. Your Document With Columns Col 1 Col 2 Line Line will appear after we start typing.

12. Force A Column Break Do this when text does not run to the bottom of the page. The cursor will move to the top of a new column.

14. Line gets longer as you type more text.

15. Formatting In A Column Select text Apply formatting such as Centering

16. Formatting In A Column Text in Column 1 is Centered You try it with column 2!

17. A Brochure With 2 Columns

18. Inside of Brochure

19. Enter the World of CELTT Working With Tables In Microsoft Word

20. Working With Tables Let’s start a new blank document We’ll create a simple table and then learn to: –Split cells –Insert and delete rows –Insert and delete columns –Apply autoformats

21. Insert A Table Table Menu Insert Command Click on Table

22. Set Dimensions of Table Type number of columns (across) Type number of rows (up and down)

23. AutoFormats Click through the list of formats Formats may have to be reapplied after you add/delete rows or columns

24. Table with AutoFormat

25. Type Some Text

26. Resize a Column

27. Resize a Row

28. Select The Entire Table Click on the square with cross

29. Table is Selected Table is highlighted to indicate it is selected. Now you can move it…

30. Click and Drag to Move It Box with dashed lines shows where the table will be when moved.

31. Splitting Cells for More Columns Let’s do one cell at a time. Click in the cell for Birthday Select Table Menu/Split Cells Command

32. Let’s Split the Column into 2 Put 2 in the Number of Columns Click OK

33. Click in New Cell & type ‘Email’

34. Do the same with Row 1

35. A Shortcut: Ctrl + Y Click in next cell Hold Ctrl key down and press Y Repeat for all other cells

36. Split Cells for More Rows What if you want to list TWO email addresses?

37. Let’s Do It! Click in cell Table menu/Split Cells Command

38. Type 1 for columns, 2 for rows

39. Remember the short-cut to repeat that formatting action? Click in the next cell Press Ctrl + Y to split it into two rows

40. Now you can type data

41. Inserting A Row Move to left of a row until you see the white arrow, then click to select that row

42. One Method: Use Table Menu Select Insert Command Click on Rows Above or Rows Below

43. Deleting A Row Similar procedure: –Move pointer to right of row –When you see the white arrow –Click to select that row –Go to Table Menu –Select Delete Command –Click on the item you want to delete…..

44. Delete Options

45. Inserting A Column Move cursor above a column until the black arrow appears. Click to select that column.

46. Insert A Column Tools Menu/Insert Command Click on Column to the Right or Column to the Left.

47. Table With New Column

48. Deleting A Column: Similar Process Select column with Black Arrow Table Menu Delete Command Click on Columns

49. Reapply An AutoFormat Adding rows and columns and splitting cells means the original AutoFormat needs to be reapplied. You can also apply a different AutoFormat.

50. Table Menu/Table AutoFormat Command

51. Table AutoFormat Dialog Box AutoFormats affect: –Font –Style –Color –Size

52. Table With New AutoFormat

53. Merging Cells Use mouse to select two or more cells to merge or join. Go to Table Menu Click on Merge Cells command

54. Movement Within A Table Move forward a cell –TAB key Move back a cell –SHIFT + TAB keys *To insert a TAB in a cell, press CTRL + TAB Jump to first cell in a row –ALT + Home keys Jump to last cell in a row –ALT + End keys Jump to first cell in a column –ALT + PageUp keys Jump to last cell in a column –ALT + PageDown keys

55. That’s All For Now! Watch for a future workshop on Word Tables where we’ll cover more features of working with tables. We invite you to attend other CELTT sessions. Check the bulletin: http://news.kcc.hawaii.edu/http://news.kcc.hawaii.edu/ Check the CELTT website for handouts & additional material: www.hawaii.edu/kcccelttwww.hawaii.edu/kccceltt