1. TITRE The ACER new Web Site 5 February 2013 Prepared by: Stefano BRACCO – Knowledge Manager at ACER Stefano.BRACCO@acer.europa.eu Web Site Editors Training – Introduction

2. Summary  Why a new web site?  How it works? A reasoned comparison;  Migration and switch-off Plan;  Where is my content on the new web site?  Tools to edit (On the Web and Outside the Web)  Browsers  A look beyond: future improvements for year 2013. 2 Web Site Editors Training – Introduction

3. 1. Why? 3 ACER is an indepent EU Body with its own institutional identity and its own budget; ACER needs to assure optimal utilisation of financial and human resources; On the previous web site some operations were too complex; ACER has the institutional need to improve the work of all the stakeholders with the tools available and web site is the first place for dissemination; There was the need to have a continuos training but operations were very complex for some editors. Web Site Editors Training – Introduction

4. Where is the Old and where is the New? 4 OLD (also known as ACERNET  http://acernet.acer.europa.eu http://acernet.acer.europa.eu NEW  http://www.acer.europa.eu (for general public) http://www.acer.europa.eu  If you are an NRA employee and you have the credentials: http://nra.acer.europa.euhttp://nra.acer.europa.eu  NRA secure access: https://nra.acer.europa.eu Web Site Editors Training – Introduction

5. New vs Old – Login 5 Web Site Editors Training – Introduction

6. New vs Old – Login 6 Web Site Editors Training – Introduction

7. New vs Old – Create Page 7 Web Site Editors Training – Introduction

8. New vs Old – Create Page 8 Web Site Editors Training – Introduction

9. New vs Old – Create a Meeting 9 Web Site Editors Training – Introduction

10. New vs Old – Create a Meeting 10 Web Site Editors Training – Introduction

11. New vs Old 11  A bit easier both for users and editors/administrators;  More intuitive;  Indeed a lot of space for improvements and a lot of training is needed! How do you define the new web site? Web Site Editors Training – Introduction

12. Known issues  The existing editor has a weird behaviour when pages are “malformed”;  High security is needed to allow the best user experience and to protect the NRAs;  Centralized permissions have created several problems. Web Site Editors Training – Introduction

13. Migration plan 13  Users must be on place as first;  Migrate old content and meetings based on each single WG/TF/Board;  Give a reasonable time to people belonging to a group to adapt, then everything will become natural. Web Site Editors Training – Introduction

14. New experiences and lessons learned - EIP 14  First impact if difficult for users, hilighting the need for training sessions;  The new system enhanced and facilitated the cooperation among ACER and NRAs and among NRAs. Also the European Commission used the same system;  A big facilitation for data gathering which is a big task (242 projects in 3 days!);  Change management is a real issue: people are still thinking to the old system with a new tool in their hands. What the users think? Web Site Editors Training – Introduction

15. Where are old contents? 15 OLD ACERNET IS LOCATED UNDER: ACER>The Agency>Organization Web Site Editors Training – Introduction

16. A new Working Group

17. Work in Progress – Future works 17  Search;  Decentralised User Management;  Dynamic content on the ACER Home Page;  Consistent view on all the browsers;  Training for CO and Editors. Q2 2013 Web Site Editors Training – Introduction

18. Work in Progress – Future works 18  Fixes on the Corporate Identity;  Fast and easy deployment of Meetings and all functionalities;  Training for CO and Editors;  Migration of old content and gradual swith-off of the old web site. Q4 2013 13th CO Workshop/Task Force Chairs/ACER

19. Warm Up 19  2 Ways  On Line (with a Web Interface);  On Line (with a designer tool);  Do I pay for the «Designer»? NO! Free of charge and witha lot of functionalities!! How I may edit the ACER Web Site? 13th CO Workshop/Task Force Chairs/ACER

20. Work in Progress – Future works 20  Downloadable from here: http://www.microsoft.com/en- us/download/details.aspx?id=16573  Please, ask to your IT Team if you can install it and if they can help you with it; Microsoft Sharepoint Designer 2001 13th CO Workshop/Task Force Chairs/ACER

21. Warm Up 21 Login Information 13th CO Workshop/Task Force Chairs/ACER  http://www.acer.europa.eu http://www.acer.europa.eu  Username: ACEREXT\someting  Password: your password  http://nra.acer.europa.eu (preferred) http://nra.acer.europa.eu  Username: something (ACEREXT is not needed)  Password: your password

22. Warm Up 22  Create and Modify  Web Sites and Sub Web Sites  Web Pages  Meeting workspaces (a place where you can register for an event, share documents, publish documents, work together);  Document Libraries;  Questionnaires;  Lists;  Easy or complex workflows. What I may do with the editors? 13th CO Workshop/Task Force Chairs/ACER

23. Warm Up 23 Sign in or what?!? Home page 13th CO Workshop/Task Force Chairs/ACER

24. Warm Up 24 Sign in or what?!? All the other pages 13th CO Workshop/Task Force Chairs/ACER

25. Warm Up 25 Login Information 13th CO Workshop/Task Force Chairs/ACER  http://www.acer.europa.eu http://www.acer.europa.eu  Username: ACEREXT\someting  Password: your password  http://nra.acer.europa.eu (preferred) http://nra.acer.europa.eu  Username: something (ACEREXT is not needed)  Password: your password

26. Warm Up 26 Login Information 13th CO Workshop/Task Force Chairs/ACER  http://www.acer.europa.eu http://www.acer.europa.eu  http://nra.acer.europa.eu http://nra.acer.europa.eu

27. Warm Up 27 Logged in? 13th CO Workshop/Task Force Chairs/ACER

28. Warm Up 28 Supported browsers 13th CO Workshop/Task Force Chairs/ACER Internet Explorer (better 8 or 9) Google Chrome Mozilla Firefox

29. Thank you for your attention www.acer.europa.eu Let’s start!!

30. Thank you for your attention Thank you for your attention! www.acer.europa.eu