1. DANRIS-X Training Why, When, How?! November 7, 2013 Office of Program Planning and Evaluation & Affirmative Action, Staff Personnel Unit

2. Agenda Welcome and introductions Overview PowerPoint presentations Review the application Wrap-up/Meeting evaluation

3. Desired Outcomes Understanding of the DANRIS-X modules Understanding of how DANRIS-X data is used Understanding of the DANRIS-X reporting calendar Awareness of the Annual Evaluation DANRIS-X retrieval Awareness of available DANRIS-X Help resources Awareness of how systems are linked

4. Federal Plan of Work & Annual Report Merit and Promotion Annual Evaluation Taxonomy & Personnel System ANR Data Gathering Research Education and Extension project online reporting tool (REEport) AES Faculty DANRIS-X Annual Plan & Report CE Specialists & Adviso rs Contacts and Self-Assessment (CASA) CE Advisors Other Reports Grant Tracking System CE Advisors Academic Profile CE Specialists & Advisor s UC Delivers ANR Academics UC Delivers ANR Academics Corporate Personnel System ANR Academics Corporate Personnel System ANR Academics Endnote ANR Academics Endnote ANR Academics ANR Directory ANR Academics ANR Directory ANR Academics

5. Why do we have DANRIS-X? Provide accountability to stakeholders (county, state, and federal governments & public) Document programmatic outcomes/impacts more fully Document that all CE programs comply with USDA non- discrimination policy

6. How ANR Administration Uses DANRIS-X Data Federal Plan of Work and Annual Report http://ucanr.org/sites/anrstaff/Divisionwide_Planning/ ANR Program Planning & Resource Allocation Legislative/External/Internal Requests

8. How USDA NIFA Uses Our Reporting Info. Demonstrate Accountability Secure Funding / Budget Cycle Policy Making Generate Public Support

9. How Advisors can use DANRIS-X data Accountability – Documents services/results and compliance with non- discrimination policy Program Development – Captures key elements of program pieces (situation, participation, activities, outputs, outcomes) Merit and Promotion process (Optional) – Can use the Annual Evaluation Retrieval Taxonomy & Personnel System (TSP) – For networking and program mapping

10. Academic Annual Evaluation Retrieval Data retrieved from DANRIS-X 1 Retrieval for parts of Sections A, B & C Available as Word document to download Access on the Program Review webpage or in the DANRIS-X application Upload to online to the Program Review webpage available on your ANR Portal

11. DANRIS-X 2013-2014 Calendar Based on federal fiscal year: FY 2014 = Oct 1, 2013 – Sept 30, 2014 Oct 21, 2013FY 2013 Report & CASA, 2014 Plan CLOSE Nov 1, 2013FY 2014 Report and CASA OPEN Annual Evaluation Retrieval AVAILABLE Nov 18, 2013CD CASA Reports DUE Jan 6, 2014FY 2015 Plan OPEN Mar 3, 2014FY 2015 Plan Snap-shot

12. Advisor 3 Modules Annual Plan Annual Report CASA

13. Streamlining DANRIS-X Plan New last cycle & new for current cycle Removed projected #s for Methods Removed projected # or % for Outcomes Open longer Removed Commodities; now only entered in the Taxonomy & Personnel System

14. Streamlining DANRIS-X Report New last cycle & new for current cycle Publications tab removed; now use Endnote Removed Annual Evaluation Narratives and Proj./Prog. Narratives tabs Removed Grants tab NFCS Advisors Do NOT need to enter EFNEP or CalFresh program information entered in NEERS or CalFresh Workbook Do continue to enter separate but related work

15. Streamlining CASA New last cycle & new for current cycle Removed Program Area drop down NFCS Advisors Do NOT need to enter EFNEP or CalFresh program information entered in NEERS or CalFresh Workbook. But, do continue to enter separate but related work. Do not need to enter contacts. Only need to enter outreach efforts.

16. Update: DANRIS-X replacement/Project Board Led by CSIT & PPE (Karl Krist & Joni Rippee) What is it? Collection of projects in collaborative environment Goals: – Simplify data entry – Eliminate duplicative effort – Enhance collaboration Progress to Date – Appointed diverse advisory committee, includes academics – Identified data elements that can be eliminated & suggested ways to simplify data entry Next Steps – Creating demo system for – Seek advisory committee input

17. Advisor Annual Plan – County FTE allocation – ANR Issue/Knowledge Area FTE* – Projects/Programs Situation Statements Clientele Methods* Anticipated Outcomes* Multi-state/Integrated Activities

18. Advisor Annual Report Projects/Programs: – Exten./Res./Creat. Activities* – Actual Outcomes* – Multi state Activities* Individual Information (optional): – University/Public Service – Professional Competence

19. Program Action: Logic Model Plan FTE Report Grants Plan & Report Plan & Report Plan & Report Inputs Methods Outcomes Condition Changes/ Impacts Situation Learning & Behavior Outcomes

20. Emphasis on Accomplishments Quantification of Methods (activities/outputs) Quantification of Outcomes Documentation of longer-term Impacts

21. A ctivities/Outputs: What did you deliver? Direct Extension Methods – Classes, Workshops, Field Days… Indirect Extension Methods – Newsletter, Websites, Radio Programs… Research and Creative Activity Methods – Basic/Applied Research, Videos, Curricula…

22. Outcomes: How was the group/area affected? Learning Outcomes ~ short-term changes – Knowledge – Attitude – Skill Action Outcomes ~ medium-term changes – Behavior/Practice Condition Outcomes (Impacts) ~ long-term changes – Social/Health – Economic – Environmental

23. Steps for Defining an Outcome What? Who? Quantification?

24. Knowledge Outcome : 1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children

25. Behavior Outcome: 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.

26. Economic Outcome/Impact: Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.

27. Resources People – Christopher Hanson: (510) 987-0628 or christopher.hanson@ucop.edu – Katherine Webb-Martinez: (510) 987-0029 or katherine.webb-martinez@ucop.edu – David White: (530) 752-8496 or dewhite@ucdavis.edu (For CASA content/policy only) Websites – http://ucanr.org/danris-x http://ucanr.org/danris-x – http://ucanr.org/sites/CEprogramevaluation/ http://ucanr.org/sites/CEprogramevaluation/ – https://ucanr.org/portal/taxonomy/ https://ucanr.org/portal/taxonomy/

28. The End… Questions? Comments?