1. HIGH SCHOOL BAC TRAINING 2014 FALL TESTING

2. JCPS TESTING UNIT Jacque Queenan – Assessment Support Technician Tammy Durham – Testing Unit Clerk Ryan Goepper – Data Management/Research Technician Jessica Lyons – Data Management/Research Technician Donna Heun – Data Management/Research Technician Erica Thompson – District Assessment Coordinator

3. Testing Unit location 3001 Crittenden Drive, Building 7 (Entrance just beyond Gate 3 - Kentucky Exposition Center Testing Unit

4. Topics for Today Testing Unit Website/Resources Administration Code Training (including Alternate K-PREP Assessment) Inclusion of Special Populations Training (including Alternate K-PREP Assessment) Assessment Updates ACT PLAN End of Course Exams College/Career Ready Alternate K-PREP Assessment Advance Program Testing

5. SYSTEMWIDE ASSESSMENT CALENDAR

6. 9 Will be sent as soon as it is finalized.

7. Completing this form as new students enroll in your school will assist with accountability work required during spring testing. Infinite Campus Enrollment History Wizard should be used as each new student enrolls to ensure that your school has the most comprehensive enrollment data.

8. ADMINISTRATION CODE AND INCLUSION REGULATIONS TRAINING Fall 2014 http://education.ky.gov/AA/distsupp/Pages/AdminCode.aspx

9. Administration Code Revised 2014 New this year – Revised Administration Code regulation - 2014 Appropriate training required for anyone administering ACT EXPLORE/ACT PLAN, EOC, Alternate K-PREP or CCR optional tests Signatures on Administration Code Documentation of training Group signature form provided by Testing Unit New this year - Nondisclosure must be signed by anyone involved in testing in any way Group signature form provided by Testing Unit The signature will be good all year similar to the Adm. Code signature

10. Inclusion Regulation Revised 2014 New this year – Revised Inclusions of Special Populations regulation- 2014 Appropriate training required for anyone administering accommodations on ACT EXPLORE/ACT PLAN, EOC, Alternate K- PREP or CCR optional tests Signatures on Inclusions of Special Populations Regulation signature sheet Documentation of training Group signature form provided by Testing Unit Anyone assisting with testing accommodations must be trained annually Documentation of training Group signature form provided by Testing Unit.

11. ADMINISTRATION CODE 2014 Updates 703 KAR (5:080) KDE:OAA:DSR: km: 8/21/201411

12. Important changes Added wording to indicate the training should include interaction and that materials are provided on the KDE website or can be locally developed (Appropriate Practices) All persons involved with testing must sign a nondisclosure form to be maintained in the district (Test Security) Added language around the release of data, embargo timelines and data review (Proper Reporting of Student Data and Nonacademic Indicators) KDE:OAA:DSR: km: 8/21/201412

13. INCLUSION OF SPECIAL POPULATIONS 2014 Updates 703 KAR (5:070) KDE:OAA:DSR: km: 8/21/201413

14. Important changes Clarification around students who are selected to participate in the National Assessment of Educational Progress (NAEP) testing Two sections added (General Conditions for Using Accommodations) to offer some basic guidelines that accommodations shall meet Student initiated Technology considered first Transitional strategies District plan to fade over time (when appropriate) Access to general curriculum KDE:OAA:DSR: km: 8/21/201414

15. Important Changes (Part 2) Removal of Prompting/Cueing Notebooks Addition of 3x5 notecard under Manipulatives for graphic organizers Paraphrasing limited to directions only Extended time further defined KDE:OAA:DSR: km: 8/21/201415

16. Testing Allegations Use the Allegation Reporting form again this year to report possible violations of either regulation – posted on Testing Unit website

17. ADMINISTRATION CODE AND INCLUSION REGULATIONS TRAINING VIDEOS AND ACTIVITIES

18. ASSESSMENT UPDATES

19. Science at grades 4 and 7 NRT (part A- 30 items, 40 minutes only) Not part of accountability Instruction of new science standards begins this year NRT*

20. REQUIRED TESTING FOR SPECIAL POPULATIONS Alternate K-PREP (1% of the student population) Attainment Tasks Transition Attainment Record ACCESS for English Language Learners W-APT ESL teachers must keep test materials under “single-lock” when not in use. ESL office is coordinating this effort. ACCESS for ELLS IMPORTANT NOTE: There is no extra “outside” assistance during the administration of ACCESS for ELLs. Alternate ACCESS FOR ELLS

21. Key Assessment Themes DATA QUALITY—collaborative process between OAA and school/district staff to ensure accurate reporting of test results TEST SECURITY—checks and processes to monitor appropriate administration of state-required tests

22. Data Quality Accurate student level information Infinite Campus and Student Data Review and Rosters (SDRR) Application Test Rosters Data Review Before public reporting—Early October After public reporting—10 days after public release

23. Test Security Seating Charts are still required for ALL state-required test administrations (including all CCR tests except military- administered ASVAB and industry-administered Industry Certifications) Seating charts are required for optional tests that will be included in accountability if the test is administered BY school staff. Testing Unit will collect and maintain in case of potential investigations. Seating charts are posted on our Testing Unit website.

24. Timeline for Reporting Public Data Release Early October PearsonAccess Opens Aug. 4 Data Review SDRR Open Aug. 18-26 (New Changes) SDRR Closed Aug. 27 (All Changes Resolved) Career Ready data corrected on TEDS Aug. 30 QC Day (DACs) September 17 All dates are tentative.

25. SCHOOL REPORT CARD Kentucky’s System for Data Reporting Anticipated release in early October Watch for more information via BAC emails!

26. Opening Page Welcome and Links to Additional Information http://openhouse.education.ky.gov/

27. PEARSONACCESS Reports Similar to last year Watch for updates in your BAC email

28. Test Results Published reports are pre-generated reports and data extracts. To view a published report : Go to Test Results > View Published Reports to see a list of available reports. Select “District” or “School” from the View By options set. Click the organization name to see a list of reports for that organization. Click the Report Name to view.

31. CIITS Continuous Instructional Improvement Technology System Excellent resource to access student enrollment history to assist with accountability work. Make sure to get the appropriate rights from your school- based IC support person.

32. ACT PLAN September 15, 2014 - September 26, 2014

33. Be sure to read your ACT PLAN Supervisor’s Manual carefully! This is an “off the shelf” manual that is not customized for the state of Kentucky. Certain points in this presentation will override information in the manual.

34. IGNORE All directions concerning payment of ACT PLAN fees. All instructions about ordering research and reporting services All references to a Local School Norms Request Form All directions about calling ACT All directions about mailing things to ACT

35. Test materials from previous years MUST NOT be used. Shred/Recycle them– they cannot be scored. ACT PLAN uses a new test form each year.

36. PLAN Materials Test materials and Pre-ID labels arrive in separate shipments directly to Testing Unit. Original Materials Arrive At Schools Via Regular Pony Run SIGNATURE REQUIRED when delivered to schools via JCPS pony. SCHOOL DELIVERY DATE Alert your front office staff! Materials MUST be kept secure once they reach your school. Ordered in August September 8 th

37. Supplemental Orders No overage sent to Testing Unit Inventory your materials right away Email Erica Thompson if you have extra test books/answer folders School headers and answer folders with pre-printed labels MAY NOT be shared between schools Overnight shipping no longer available 3-5 day delivery to districts

38. Supplemental Orders Print a list of your 10 th graders from IC immediately after you receive your test material shipment. How many test materials do you need? Inventory using the Materials Packing list. Discrepancies? Call the JCPS Testing Unit immediately. Compare your inventory with the number of sets of materials needed for your school. Do you have enough test materials? If you need to order additional materials, call us immediately. It takes 3 – 5 days to receive additional materials. The JCPS Testing Unit has NO overage of ACT PLAN testing materials.

39. ACT PLAN MATERIALS PLAN Supervisor’s Manual and Packet Why Take PLAN? Instructions for Completing your Answer Folder PLAN test books Answer folders - one per student testing Any accommodated materials ordered PLAN Scoring Envelope PLAN School Header PLAN Posters Student Pre-ID labels The polymailer envelope will be kept at the Testing Unit.

40. After inventory your test materials, reseal the carton(s) and lock them in a secure place. Protect the materials from damage, from possible theft or loss and from any conditions that could allow prior knowledge of the tests. TEST MATERIALS Security of Materials

41. If more than one testing room is to be used - Count out the appropriate quantities of materials before testing Record the number of test booklets assigned to each room Give the test booklets to the room supervisors personally. Write student names on their individual test booklets (name labels can be used also). Test booklets must be returned to same students after their individual student reports arrive. TEST MATERIALS Distribution, Security & Organization

42. Never leave test booklets in an unattended room. Do not transfer test materials to any other school Consult the JCPS Testing Unit if you have LOTS of extra test materials. Current test booklets should be securely stored after test administration and must returned to students with their score reports. TEST MATERIALS Distribution, Security & Organization

43. Nonparticipation Nonparticipation could include reasons such as: First year LEP Foreign exchange student Medical Extraordinary Circumstances Alternate Assessment Document on SDRR Do not return answer sheets for students that are not participating.

44. Medical Non- participation

46. Extraordinary Circumstances Exemptions

47. Students with a Medical Emergency Contact the JCPS Testing Unit immediately for approval of Medical Emergency accommodations.

48. Student Data Reporting and Rosters (SDRR) ACT PLAN rosters completed on SDRR https:// oaa-adc.education.ky.gov / https:// oaa-adc.education.ky.gov / Nonparticipation marked on SDRR Accommodations marked on SDRR Rosters MUST be completed by midnight on Friday, September 26, 2014 SDRR Manual will be sent at a later date 48

49. ACT PLAN Reminders Do NOT return used test booklets. - Hold and return to the same students with their Student Reports. Keep all accommodation kit materials to return with student reports including CDs, large print and Braille. Destroy any unused materials

50. “Off Grade Level” Testing ACT PLAN can be given at “off grade level ” (9 th ) School may contact ACT directly and purchase sample tests if desired. Must be used in accordance with the Administration Code guidelines. 10 th grade ACT PLAN tests CANNOT be reused for this purpose. Any additional use of the ACT PLAN is considered a violation of copyright law. “Off grade level” administration CANNOT be done prior to the grade 10 administration. This would be a violation of the Administration Code regulation. “Off grade level” administration DURING OR AFTER the grade 10 test window is acceptable. 10 th graders MAY NOT participate in any sort of ACT PLAN practice or sample test prior to or during the fall testing window.

51. Copyright Issues VERY IMPORTANT! Questions about the reuse of materials or items prompted a review and discussion of ACT, Inc. copyrights Do not use items/tests as “bell ringers,” sponge activities or as part of ongoing instruction. Tests are not to be reused in any way. Destroy any remaining materials. Test items should not be used or reproduced in any way to avoid violating copyright laws.

52. Supervisor = BAC

54. ACT PLAN Supervisor’s Manual Highlights

55. Important Note: Supervisor’s Manual Page 5 4B – If a student does not have a Pre-ID Label, a responsible adult MUST grid the identifying information, NOT the student. This will increase data accuracy!

56. Important Note: Supervisor’s Manual Use OPTION #3 for Verbal Instructions for students Page 23 - After reading this box Skip to Page 33 and start with Option 3 with the block below

57. TEST SCHEDULING (1 Day or 2 Day Administration) Test during the first week of the testing window if possible.

58. Scheduling Testing Sessions Non-academic sections “Non-test” sections - Given on a separate day “Non-test” sections – The JCPS Testing Unit recommends they be given on the first or second day of the testing window or even before the Testing Window. This section MUST be given PRIOR to the academic sections of the test. Allow approximately 75 minutes - “Non-test” sections Directions - Read aloud to the students as they follow along with their copies of “Instructions for Completing Your Answer Folder.”

59. ACT PLAN tests (English, Mathematics, Reading and Science) MUST be administered in one session. Approximately 2½ hours total administration time - Includes distribution/collection of materials, instructions and a break. Tests MUST be administered in the order listed and the time limits must be observed EXACTLY. Scheduling Testing Sessions -Academic sections-

60. MAKEUP TEST SCHEDULING (1 Day or 2 Day Administration) Academic tests must NOT be administered prior to the Student Information Section and other Non- cognitive components for any student. The four academic tests (English, Mathematics, Reading and Science) MUST all be administered on the same day.

61. TEST SCHEDULING (1 Day or 2 Day Administration)

62. OLD MATERIALS (any materials prior to 2014) Should be shredded/recycled Cannot be scored ACT PLAN uses a new test form each year (Form 33A for 2014) TEST MATERIALS

63. SPECIAL TEST MATERIALS AVAILABLE Braille Large Print test book Audio DVD Reader’s Scripts

64. PLAN ANSWER FOLDERS BEFORE ADMINISTRATION BEGINS Adhere Student Pre-ID Labels or (if no label is received for a given student) complete all appropriate boxes (shown later) Use SSID (NOT JCPS ID) ACT PLAN answer folders MUST be returned in the same order as the names appear on the SDRR roster

65. Answer Documents with a label TOP OF LABEL BOTTOM OF LABEL  Adhere the Pre-ID Label to the appropriate place on the ACT PLAN answer folder.  DO NOT print or bubble anything else on the front page of the ACT PLAN answer folder.

66. Answer Documents Orientation of Pre-ID Labels Adhere the label so that the instructions on the answer folder and the student’s name can both be read “right side up.” TOP OF LABEL BOTTOM OF LABEL

67. PRE-ID Label with Incorrect Information If there is a mistake on a student label: Do not use the label Prepare the ACT PLAN answer folder for any such student by printing AND bubbling in boxes A-G with student/school information.

68. Students Without Labels  Prepare the answer folder for any such student by printing AND bubbling in boxes A-G with student/school information.  Add student to SDRR.

69. Answer Documents without a label

70. ALL Answer Documents

71. ALL Answer Documents

72. ALL Answer Documents

73. Reporting Accommodations on answer folder ACCOMMODATIONS MUST be documented on the answer folder (specific accommodation) and on SDRR (yes/no).

74. Defective Answer Folder If an answer folder needs to be replaced, have a responsible adult (NOT THE STUDENT) transfer all information to the new answer folder after the timed portion of testing is completed.

75. Educational Opportunity Services Students receive information from colleges and scholarship agencies that may be of interest to them. Fill in box C to indicate address will be added. Mark YES in box I, if interested. Enter a complete mailing address in blocks P through S and an e- mail address in block O (optional). If box C is completed, but the YES box is not marked, students will NOT receive information. Completing C alone will not prompt the mailing of college information.

76. ACT PLAN Test Book Cover Student will be asked to read and copy a certification statement indicating they understand: the testing rules that testing items are confidential and may not be shared in any manner that they are the student whose name appears on the test booklet

77. Selecting and Training Testing Staff - p. 3 A room supervisor is needed in each testing room to read directions and monitor students. If test rooms are likely to have more than 25 students, additional personnel should be assigned to assist the room supervisor. Be sure that all personnel who will assist with testing are familiar with the contents of the Room Supervisor’s Manual and have been trained in Administration Code.

78. Selecting and Training Testing Staff - p. 3 To protect both the examinees and the supervisor from questions of possible conflict of interest, the room supervisor must: NOT be a relative or guardian of an examinee in their assigned room NOT be a private consultant or individual tutor whose fees are paid by the examinee or examinee’s family

79. Preparing Students for the Test Day A few days prior to the test day, distribute copies of “Why Take Plan?” and instruct students to bring the following: Two #2 pencils with erasers Calculator meeting the new Calculator Policy guidelines or the school may provide the calculators A watch to pace themselves (optional)

80. Your school is responsible for providing the following in each testing room  a supply of # 2 pencils (no ink or mechanical pencils)  pencil sharpener  Reliable timepieces (watch, stopwatch or interval timer)  Wall Clock (if available)  supply of calculators for use during the mathematics test (must meet the new Calculator Policy guidelines)

81. STUDENT ILLNESS DURING TESTING Page 20 If a student becomes ill and asks to leave the room after starting the timed academic tests – Collect the student’s answer folder and test booklet Mark the time that the student leaves the room on his/her test booklet If the student returns and continues testing, the time lost may NOT be made up. Record the lost time on the Testing Irregularity Report. If the student DOES NOT return until the next day, the student may complete the section(s) of the test missed during a makeup session. Only allow the amount of time the student missed.

82. Makeup Testing – p. 12 Makeup testing must be done for students who are absent on the test date or for students who become ill during the test. Use a separate seating chart for makeup testing. Makeup testing should be completed as soon as possible and MUST be completed: (a) By the end of the testing window (b) In accordance with the standard test administration procedures described in the Test Supervisor’s Manual.

83. Preparing for Testing Sessions Preparing testing rooms Create Test Schedule Examples of seating arrangements Train testing staff Students should all face the same direction during testing Use of calculators New calculator policy!

84. Posted Instructional Materials (per Administration Code) REMOVE OR COVER: Maps, posters, charts or any content related materials (per Administration Code regulation) Periodic Tables need not be covered.

85. Room Supervisors – p. 33 Read directions exactly as they are written (Use Option #3) ACTIVELY MONITOR STUDENTS

86. Use of Calculators – p. 9 ACT has LOTS of rules about calculators!! Read them carefully. Students should have approved calculators available for this test. Calculators need the four basic functions (addition, subtraction, multiplication, division), plus a square root function. It is advisable that all calculators be checked prior to testing to be sure they are working properly. New Calculator Policy! Calculators with built in algebra programs are prohibited!

87. New Calculator Policy KDE/ACT

88. Other Plan Test Administration Policies Pages 18 - 21 Unauthorized testing aids Questions/guessing Rest period Leaving the room and time remaining Electronic Devices Irregularities Test item challenges Mistiming Defective materials Voiding tests/answer folders Illness Prohibited behavior

89. Forms to be Completed by the Room Supervisor Supervisor’s Comment Form (if necessary) Page 71 of the Supervisor’s Manual Testing Irregularity Report (if necessary) Page 73of the Supervisor’s Manual

90. ACT Plan Procedures Checklist Supervisor’s Manual p. 69

91. SEATING CHARTS MANDATORY!!

92. Group Seating Chart – p. 1

93. Group Seating Chart – p. 2

95. Post-Test Activities to be completed by the BAC

96. Checking Folders (Room Supervisor Responsibility) This will be very helpful when you organize materials from all classrooms. Room Supervisors separate used and unused test materials and return all materials to the Building Assessment Coordinator.

97. Voided Tests Codes – p. 20 If you believe you have reason to appropriately void any of the content sections on ACT Plan(i.e. student caught cheating), contact the JCPS Testing Unit immediately.

98. Answer Documents PAGE 20 – SUPERVISOR’S MANUAL CONTACT THE ERICA THOMPSON BEFORE VOIDING ANY SECTION OF THE TEST. THIS IS VERY RARE! VOIDING TEST SECTIONS

99. Testing with Accommodations Accommodations Student must have an active IEP, PSP or 504 Plan Accommodated test forms All test forms are the same

100. Reporting Accommodations and Special Codes Answer Folder (p. 4) Accommodation codes are on pp. 43 – 44 of the Supervisor’s Manual Mark accommodations as appropriate on the ACT Plan answer folder(specific accommodation) AND document in SDRR (yes/no).

101. Testing with Accommodations Accommodations Per the new Inclusion Regulation Accommodated test forms All test forms are 33A

102. Testing with Accommodations Page 16 –Supervisor’s Manual Reader’s Script May be used ONLY to read test questions in a SEPARATE ROOM for the ONE STUDENT to whom it is assigned. Use of this script for group testing is NOT allowed. If the script is read (or signed) to more than one student in the same room, scores for all these students will be cancelled automatically and an allegation will be filed.

103. Testing with Accommodations For students who use a large-print response worksheet, item responses must be carefully transferred by a responsible adult to a standard ACT Plan answer folder for scoring. ACT will not score a large-print worksheet or transfer responses to a standard answer folder.

104. PLAN ROSTERS Complete rosters in Student Data Review and Rosters(SDRR). SDRR will open September 15 th or 16 th Roster work MUST be completed by midnight on September 26th https://oaa-adc.education.ky.gov

105. ACT PLAN Rosters Your ACT PLAN Roster on SDRR must include each and every student listed in Infinite Campus as being enrolled in your school as a 10 th Grader on the 1 st day of the Fall Testing Window. Reminder– Demographics will be pre-populated in SDRR. Changes to demographics MUST be made in Infinite Campus. A nightly pull from IC will be completed to update SDRR.

106. ACT Plan Rosters Complete in SDRR: Check for accurate demographics Add/Delete students as needed Non-participations Accommodations (yes/no) Accountability will be completed during data review (Jan/Feb 2015)

107. Completing your School Header form To facilitate scoring of your answer folders in a timely fashion, fill out your School Report Header completely and accurately. If you cannot locate this form, please call JCPS Testing Unit @ 485-3388.

108. Sept. 15 2014 School Header Form If not already present, carefully remove your Pre-ID label from your PACKING SLIP and place it inside the four corner brackets Return with your test materials. 1 5 1 4

109. Checking Folders 1. Turn all answer folders the same way with the same side up, alphabetizing the answer folders by student last name. 2. Make sure there is one answer folder for each student who took the test.

110. Checking Folders Check the answer folders for the following and correct as necessary: Are answers marked with a soft-lead pencil? If a student used a pen or marker, use a soft-lead (no. 2) pencil to mark over his or her answer choices. Have all stray marks or doodles been erased? Are all marks neat and dark, filling the answer spaces completely?

111. Finishing Folders (BAC Responsibility) ALPHABETIZE ANSWER FOLDERS BY SCHOOL, BY STUDENT LAST NAME. Materials should be appropriately packed for return to the JCPS Testing Unit. Complete SDRR ACT Plan rosters by midnight on Friday, September 26 th.

112. Packing Materials to Return to JCPS Testing Unit Place answer folders in ACT Tyvek envelopes DO NOT seal the envelopes DO NOT mail the answer folders to ACT 1. Return the answer folders to the JCPS Testing Unit during your assigned Materials Return Appointment

113. Disposition of Other Testing Materials Shred/recycle unused and voided answer folders. Used test booklets and accommodation kits (large print, Audio DVDs) should be kept at the school. Each student should be given his/her own test booklet and when score reports come back (including Braille). Braille tests should be hand delivered to the Testing Unit after the results have been reviewed with the student. Shred/recycle unused test booklets after all students have received a copy to use with their student reports. All other materials should be recycled.

114. PLAN Supervisor’s Comment Form (page 71) PLAN Testing Irregularity Report Form (page 73)

115. Score Returns Approximately 10 days after receipt of test materials school reports ship from ACT to district offices. ALL answer folders mailed back will be scored, blank or not Unused test booklets, unused answer folders, etc. should be destroyed, NOT returned

116. Materials Return ACT PlanTyvek envelopes: Student answer folders School Headers Testing Irregularity Forms/Comment Forms (if applicable) JCPS envelope for other materials listed on the check in sheet. Materials will be hand-delivered to the JCPS Testing Unit according to the schedule shown on the next slide. Materials return will be BY APPOINTMENT ONLY. DO NOT SEAL ENVELOPES

117. Materials Return Tuesday, September 30 th Schools administering ACT EXPLORE Wednesday, October 1 st Schools administering ACT PLAN Thursday, October 2 nd Schools administering both ACT EXPLORE and ACT PLAN

118. Materials Return Appointments will be ONE HOUR in length. Appointment Request information will be sent via BAC email. Requested times will be submitted to the JCPS Testing Unit via the provided Survey Monkey link. Appointments will be assigned in the order they are received.

119. CHECK IN SHEET

120. Final Steps The JCPS Testing Unit will print a copy of your SDRR roster to use during materials check in. It is highly recommended that you download a copy of your own ACT Plan SDRR roster (MS excel format) for your own records. This will be needed during Data Review in January

121. ACT has discontinued the use of Plan Per their contract with ACT, Kentucky will administer ACT Plan once more in the fall of 2015. ACT Plan FUTURE TESTING

122. END OF COURSE EXAMS RYAN GOEPPER

123. COLLEGE & CAREER READINESS RYAN GOEPPER

124. ALTERNATE K-PREP JESSICA LYONS

125. ADVANCE PROGRAM TESTING DONNA HEUN

126. JUST CALL OR EMAIL…. JCPS TESTING UNIT 485-3388

127. JUST GIVE US A CALL OR SEND US AN EMAIL…. JCPS TESTING UNIT 485-3388