1. Honor Respect Devotion to Duty DRAFT – NOT FOR PUBLICATION GLB 09/6/2011

2. 2011 Flotilla / Division Leadership Course Honor Respect Devotion to Duty Flotilla Commander – Duties and Responsibilities Harry Ota, DSO MS, VDCR 01 Garrison Bromwell, DSO MT

3. This section covers: o Accountability and responsibility o Following the Chain of Leadership. o The tools available to you. o Use of the monthly calendar o Information flow in the Auxiliary o Reporting Flotilla activities in a timely manner. 2011 FDLC – Flotilla Duties and Responsibilities

4. This section covers (continued): o Financial Reporting and budgeting. o Establishing a relationship with the Coast Guard in your area. o Developing Emergency Plans o Hints on using the E-Auxiliary. o How the turnover process works. 2011 FDLC – Flotilla Duties and Responsibilities

5. Honor Respect Devotion to Duty Question… What do you think your job is as a Flotilla Commander – in one sentence?.

6. The Answer TO SUPPORT THE MEMBERS 2011 FDLC – Flotilla Duties and Responsibilities

7. How does a FC support the members? Provides training opportunities Provides them with programs they are interested in Provides the infrastructure so the Flotilla can function 2011 FDLC – Flotilla Duties and Responsibilities

8. How does an FC support the members (continued)? Removes barriers to the members doing their jobs Helps them understand Auxiliary Policies Provides for fellowship Helps resolve conflicts 2011 FDLC – Flotilla Duties and Responsibilities

9. The Duties of all Elected Leaders… Incumbent elected Auxiliarists are responsible for: Conduct of unit meetings (this may also be appropriately handled by the Vice/Chief of Staff). Supervision and successful execution of unit activities to accomplish Auxiliary missions and goals. Support and compliance with Auxiliary and Coast Guard policies. Prompt submission of required reports and correspondence. Membership recruiting and retention. Leadership, management, supervision, and operation of their unit, and unit member training, qualification, assignment to duty, recognition, and corrective action. Liaison with Coast Guard units in their area of responsibility in coordination with the designated AUCs. 2011 FDLC – Flotilla Duties and Responsibilities

10. The Chain of Leadership & Management o You work for your Flotilla Members. o You report to your Division Commander. o Your staff (FSOs) reports to the VFC. o Most communication goes Up to the DCDR Down to the VFC/Staff Out to the Flotilla membership. 2011 FDLC – Flotilla Duties and Responsibilities

11. Tools - Manuals Auxiliary Manual (AuxMan) – M16790.1GM16790.1G Flotilla Procedures Manual (FPM) – COMDTINST M16791.5 COMDTINST M16791.5 Note – The Auxiliary Manual is posted on a temporary web site. Also note there is heavy traffic at times downloading it. 2011 FDLC – Flotilla Duties and Responsibilities

12. Tools - Other Manuals RBS – its Job #1 according to the Commandant o PE, VE, and PV manuals Operations – be familiar with the training process o Ops Policy Manual o Boat Crew Training Manual o Qualification Guides – Coxswain, Crew, PWC Use your resources – FSOs, SOs, etc. 2011 FDLC – Flotilla Duties and Responsibilities

13. Web Site – The Main One You Need D13 Auxiliary Web Site is the Portal to almost all other Auxiliary sites. http://www.d13cgaux.com/sites/ 2011 FDLC – Flotilla Duties and Responsibilities

14. Resources: The Planning Calendar for D13 – A listing of when things are due The forms and policy flow guide for D13 Web link THIS MATERIAL IS UNDER DEVELOPMENT 2011 FDLC – Flotilla Duties and Responsibilities

15. Yearly Calendar Start in December – a sample calendar is available in the Documents section of the course web site. Get Password and Instructions for AUXDATAAUXDATA ANSC 7007 - By 15 December to FSO ISANSC 7007 ANSC 7006 – Changes made to the staffANSC 7006 ANSC 7017 - Record of unit meetingANSC 7017 ANSC 7025 - By 31 January to SO-FNANSC 7025 2011 FDLC – Flotilla Duties and Responsibilities

16. Finances The following sample reports are available in the Course Documents section: o Sample Flotilla Budget FPM Page 1 C-4 o Sample Flotilla Periodic Financial Report – FPM Page 1 C-5 Flotilla Financial Report – ANSC 7025ANSC 7025 2011 FDLC – Flotilla Duties and Responsibilities

17. From where does the money come? Flotilla (restricted funds) Flotilla (general funds) Division District USCG Other 2011 FDLC - SESSION TITLE 17

18. Honor Respect Devotion to Duty Lab Exercise – Some Financial Questions

19. The answers… Buy PE material such as flip charts, marking pens, etc. YES Purchase a new projector YES Buy a laptop for use by the VFC who will have it available for PE classes YES Pay for internet service YES (Depends where) 2011 FDLC – Flotilla Duties and Responsibilities

20. The answers (cont)… Pay a room rental fee for a Flotilla meeting YES Send the FC to the Division’s Change of Watch NO Buy ice cream for a social hour NO Can you charge a member from another flotilla a fee to take a member training class? LETS TALK 2011 FDLC – Flotilla Duties and Responsibilities

21. Flotilla Annual Inventory Inventory should include purchased and donated items: o All equipment – including PPE o Real Estate and Inventory. o Stocks and Bonds. o Unit Inventory Record form – see Back of ANSC 7025. ANSC 7025 2011 FDLC – Flotilla Duties and Responsibilities

22. Monthly Reporting Activities Ask for staff reports by the 15 th ??? Report to DCDR by the 20 th of each month. Check AUXINFO reports.AUXINFO Review articles for the Flotilla Newsletter. Confirm Vice Flotilla Commander is getting reports from Flotilla Staff Officers. Use of D13 web based reports? o http://www.d13cgaux.com/sites/members/Departm ents/StaffOfficerReports.aspx http://www.d13cgaux.com/sites/members/Departm ents/StaffOfficerReports.aspx 2011 FDLC – Flotilla Duties and Responsibilities

23. Emergency Planning EVERBRIDGE Disaster Plan: o Calling Tree o Pre/Post Preparations and Patrols. o Recovery Plan. Joint Exercises/Drills. Create any local Area Requirements: o Tornadoes. o Hurricanes. o Floods. o Earthquakes. 2011 FDLC – Flotilla Duties and Responsibilities

24. Relationship with the Gold Side In our District, this begins with the DIRAUX, the District Commodore (DCO); the CG AUXLO, the District Captain (DCAPT) and Division Commander (DCDR). Follow the chain of leadership. Use the ASC at Sectors Invite active duty and Reserve to fellowship events. Look for ways to assist, not hinder. Remember your uniform! 2011 FDLC – Flotilla Duties and Responsibilities

25. 2009p National Training Dept. The Department of Training serves our members by designing, delivering, and maintaining courses in leadership, member training, value-added training, and AUXOP specialty courses. Department of Training o E-Learning E-Learning o AUXOP AUXOP o C-School Leadership C-School Leadership o Value-Added Training Value-Added Training 2011 FDLC – Flotilla Duties and Responsibilities

26. 2009p District 13 Training Issues Check D13 MT page often for updates Request QE Sessions, TCT/RMTT, or ICS 210 courses through this page. AUXOP testing via E-testing o Except AUXNAV B – Form 7026 to DIRAUXForm 7026 o AUXSCE – Separate testing via Instructor 2011 FDLC – Flotilla Duties and Responsibilities

27. Unit leader’s journey: Core concept 2011 FDLC – Flotilla Duties and Responsibilities

28. Calling out annual dates/events NATIONAL SAFE BOATING WEEK 2011 FDLC – Flotilla Duties and Responsibilities

29. Looking at specific times: Transitions 2011 FDLC – Flotilla Duties and Responsibilities

30. Turnover – Taking over the job Meet with outgoing FC/VFC You and new VFC – work out the staff Fill out the ANSC 7007 by 15 Dec Pick up all records from outgoing FC Along with the FSO-FN change account signature cards at the bank Complete unit financial report ANSC 7025 2011 FDLC – Flotilla Duties and Responsibilities

31. Turnover – Giving up the job Meet with the incoming FC/VFC Give up your paperwork Help with financial report Make sure signature cards are changed Offer to take a staff job! Become the wise person at the end of the table with the smile on your face! 2011 FDLC – Flotilla Duties and Responsibilities

32. Honor Respect Devotion to Duty End of Duties Session

33. Honor Respect Devotion to Duty Lets Explore The D13 Auxiliary Web Site