1. Project Management @ UF Practical management of projects Randy Graff, PhD

2. Goals Basic understanding of a Project Experience planning tools

3. Objectives Terms Example Brainstorm tasks Share documents and tasks Enter WBS and Resources

4. Formal Project Management Introduction Framework Charter Workload Estimating Scheduling Timeline Risk Management Resources Implementation Tracking Reporting Life Cycle Closure Tools – MS Project – MS Outlook Email Tasks Calendar Day 1Day 2Day 3Day 4

5. Practical Project Management Scope Document Work Breakdown Schedule Gantt Chart ResourcesImplementation Tracking Reporting Hour 1

6. Planning and Management MS Project Collaborative Work Space Brainstorm Tools Tools Hour 2

7. Scope Document Very well defined “What” Very well defined “What Not” AND

8. Scope Document Introduction and BackgroundDescriptionObjectivesMeasures of SuccessImpact (customers, operations, systems)CostsConstraintsTeam

9. Work Breakdown Schedule Tasks Duration Grouping Order Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Group 1 2 3 4 5

10. Work Breakdown Schedule Tasks Duration Grouping Order Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Group 3 4 5 Task 1 Hour 1 Day 1 Week 1 Month Task 1 Hour 1 Day 1 Week 1 Month Group 1 2

11. Gantt Chart Visual of tasks and resources Tasks Duration Group

12. Resources People Things Schedules Cost

13. Implementation Signed approvals – Project – Time commitments – Funding – Equipment Getting started – You – Others

14. Implementation Signed approvals – Project – Time commitments – Funding – Equipment Getting started – You – Others

15. Tracking Being aware of everything NaggingCommunicating Updating Gantt and WBS

16. Reporting Regular progress MilestonesProblems Completion and closure

17. Getting Started MS Project Collaborative Work Space Brainstorm Tools Tools

18. Brainstorming Tasks http://bubbl.us/ www.inspiration.com http://www.mindjet.com/

19. Brainstorming

20. Collaborative Workspace http://pbworks.com http://www.activecollab.com http://wave.google.com http://docs.google.com http://sharepoint.microsoft.com

24. MS PROJECT

25. Agenda Brief OverviewProject ComponentsGlimpse of ProjectTaskRecurring TaskReportBackup

26. Brief Overview Project Group of linked tasks Particular sequence Predefined resources Manage a project Schedule Views and reports

27. Project Components Toolbars Properties Window Tasks Linking Milestones Lag and lead time Resources Printing Saving Backing up

28. Final Product: Gantt Chart

29. Task Side

30. Gantt Side

31. Enter a Task

32. Tasks Entered

33. Alternate Task Input/Edit

34. Tasks Entered

35. Enter Recurring Tasks

36. Recurring Tasks Entered

37. Viewing and Printing Reports

38. Backup

40. MS Project Review Task Recurring Task Report Backup

41. Review Terms Example Brainstorm tasks Enter WBS and Resources Share documents and tasks