1. ALL STUDENT SERVICES RETREAT May 3, 2013 1) Introductory Remarks (Penny) 2)Student Success Task Force Recommendations (Penny)  8 focus areas 3)Implementation Timelines (Penny) 4)Funding Formula (Penny)  Scorecard 5)Enrollment Priorities - (Rita) 6)Instructional Initiatives - (Dan/Ken) 7)Breakout Groups 8)Lunch 9)Brainstorming Discussion

2. Student Success Task Force 8 Focus Areas 1. Increase college and career readiness 2. Strengthen support for entering students 3. Incentivize successful student behaviors 4. Align course offerings to meet student needs 5. Improve education of basic skills students 6. Revitalize and re-envision professional development 7. Enable efficient statewide leadership and increase coordination among colleges 8. Align resources with student success recommendations

3. Planning & Implementation Timeline Fiscal Year 2012-2013 Fiscal Year 2013-2014 Fiscal Year 2014-2015 Fiscal Year 2015-2016 System-level Planning Year: Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions New program planning & budget process developed SB 1456 effective January 1, 2013 District/College-Level Planning Year: Develop program plans Implement MIS changes & ensure accurate & complete data reporting Allocations remain consistent as prior year, new formula not applied Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services District/College-Level Implementation Year 1: Program plans & budgets submitted Continue to ensure accurate & complete data reporting Allocations remain consistent as prior year, new formula not applied Legislative implementation report due July 1, 2014 (biannually thereafter) Implementation Year 3: FY 15-16 allocations based on 14- 15 year-end data reported Legislative report due July 1, 2016 Fiscal Year 2016-2017 Implementation Year 2: FY 15-16 allocations based on 14-15 year- end data reported Application of funding formula beginning this year

4. Unduplicated Credit Student Headcount (academic years = summer, fall, winter, spring) Base Funding Floor $35K or 10% (if total state appropriation increases, whichever is greater) 40% Initial Orientation 10% Initial Assessment 10% Abbreviated SEP 10% Counseling/Advising 15% Comprehensive SEP 35% At Risk Follow-Up Svc 15% Follow-Up Svc 5% [B through E] 60% TBD College’s Potential Population of Students to Receive Services Students Served at the CollegeCollege Match Proposed SB 1456 Student Success &Support Program Credit Funding Formula

5. Registration Priorities Background Student Success Act of 2012 Provide students access to courses they need to finish their academic goal and move forward in their careers or advanced educational degrees Identify students who meet certain criteria and allow them priority or early registration privileges to meet their goal at Mission The WVMCCD District has determined that priority and early registration is one of the first mandates that will be addressed

6. Registration Priorities Implementation Date – mandated and implemented for registration activity for Fall 2014 April 1, 2014 Complete programming, testing and move to the LIVE Datatel Colleague environment for assignment of registration dates for the Summer/Fall 2014 academic terms.

7. Registration Priorities Academic & Progress Statuses Past Practice Statuses determined and notification letter was sent Suggested students meet with counselor but not always done Dismissed students were allowed to continue with registration; sometimes receive priority or early status dates

8. Registration Priorities Academic & Progress Statuses Enforce Policy and Practice effective end of Spring 2013 Statuses determined and notification email sent Appeal Process available Hold placed for future registrations unless appeal granted Loss of registration priority for future registration until/unless student improves or appeal granted

9. Registration Priorities What gives a student priority or early registration consideration or eligibility? Complete orientation or received a waiver or exemption from completing orientation, AND Assessment testing or exemption, AND Does not exceed 100 units (does NOT include Basic Skills or ESL coursework) unless the college has pre-approved certain high-unit programs or granted appeal exception, AND Meets Academic and Progress Standards AND Identified in either a state-mandated or college-designated group

10. Registration Priorities State-Mandated Groups Veterans, Active Military, Foster Youth How best to identify? Subject to verification of status? Where is that data stored in Datatel Colleague? DSPS & EOPS Identified by their receipt of services from these departments

11. Registration Priorities Those that DO NOT meet the Student Success Act rules for early registration dates & times, no matter their state- or college-designated grouping: First sorted by their normal designated groupings Sorted high to low by units Continuing Students sorted high to low by units New Students Probation or Warning Status Students Concurrent (High School) Students