1. TREx ESC Coordinator Training April 2010

2. Agenda Version 3.6 Enhancements Required vs Recommended Frequently Asked Questions Questions?

3. TREx 3.6 Planned Release July 2010 Required for 2010-2011 School Year Fully backwardly compatible with v 3.5. (3.5 XML files will load under 3.6)

4. TREx v 3.6 New data elements & new codes will require the vendor to update the XML extract program.

5. The City of the requesting campus added to the Inbound Request Screen. New Broadcast Message appears on login Transaction Report – faster performance TREx 3.6

6. TREx v 3.6 Warning messages on upload have been dropped for fields that do not apply to all students.

7. New federal ethnicity and race codes are required in 2010-2011 for students enrolled since 2009-2010. TREx v 3.6 New Data Elements

8. Old Ethnicity codes will still be reported for students who graduated or withdrew prior to 2009-2010. The old ethnicity value is described as Ethnicity Code, XML name Race on page 2.30 of the TREx Data Standards. TREx v 3.6 New Data Elements

9. TREx v 3.6 – New Data Elements New Ethnicity/Race codes are reported as separate data elements, since students may report multiple selections.

10. TREx v 3.6 – New Data Elements Hispanic/Latino American Indian/Alaska Native Asian Black/African American Native Hawaiian/Pacific Islander White

11. TREx v 3.6 New Data Elements Unschooled Asylee / Refugee Indicates a student's initial enrollment in a school in the United States in grades 7 through 12 was as an unschooled asylee or refugee per TEC Section 39.027(a-1).

12. TREx v 3.6 New Code Tables Unschooled Asylee/Refugee - T130 0 Not applicable to this student 1 Refugee 2 Asylee

13. TREx v 3.6 Codes Added Assessment Name Table – 60 codes added to identify the type of test taken for Student Records only Transcripts and SPEEDE files will still only show Exit Level tests by Subject only

14. TREx v 3.6 Codes Added Pass/Fail Indicator code table (TC25) Added 13Non-High School Course passed 14Non-High School Course failed

15. TREx v 3.6 – Codes Added Semester Sequence code table (TC18) Added ANon-High School Year Long Course

16. TREx v 3.6 - Code Changes Withdrawal Reason code (TC23) – Definitions updated 01 Graduated From A Campus In This District Or Charter 24 College, Pursue Associates or Bachelors Degree

17. TREx V 3.6 Code Changes 78Expelled For Offense Under TEC §37.007, Cannot Return Or No Immunization Record

18. TREx v 3.6 Code Changes 83Not A Resident At Time Of Enrollment, Falsified Enrollment, No Proof Of Identification, Or No Immunization Record 85Graduated Outside Texas Before Entering A Texas Public School- Entered A Texas Public School-Left Again

19. TREx v 3.6 Code Changes Course Category – 2 codes changed to align with the AAR Minimum Standards. ECFE Economics /Free Enterprise (was EC and FE) CTECareer Technical Education (was CT)

20. The vendor extract must be able to populate all data elements in the schema. There are 12 mandatory data elements that are enforced by the XML Schema. The XML file will not load if these fields are not populated. XML Data Elements Required vs Recommended

21. TREX Required vs Recommended The schema cannot enforce all required fields because : Some elements are required for the transcript but not the student record. Example: Graduation Date

22. TREx Required vs Recommended Some data elements are required for certain student populations, but are not relevant for all students. Example: Special Education or Disciplinary Action These data elements are still required if applicable

23. TREx Required vs Recommended Recommended data elements have been recommended by district focus groups or requested by colleges and universities Should be included in the XML file if the data is available. Example: TAKS Scores

24. TREx Required vs Recommended TREx Data Standards v 3.6 Appendix A has been updated with the following indicators for each data element. Mandatory Common data element for all record types and all students. Required to load the TREx XML file.

25. TREx Required vs Recommended Required by TEC Required by state law where applicable for the record type or the individual student. Recommended Should be included in the XML file If the data is available

26. Frequently Asked Questions We have added a new section to the Frequently Asked Questions webpage.