1. Archiving emails

2. How to Manage Auto-Archive in Outlook 2014-15 Your Microsoft Outlook mailbox grows as you create and receive items. To manage the space in your mailbox or on the mail server you are using, you might need another place to store — archive — old items that are important but rarely used. Auto Archive handles this storage process automatically, moving items to an archive location, an Outlook Personal Folders file (.pst), but you can customize most of the default settings to fit your storage needs. Note Items in your mailbox might be subject to your organization's retention policies or messaging records management. These policies restrict users' ability to retain messages and other records beyond a specific period of time that is defined by the organization. When applied, these policies take precedence over Auto Archive settings, and the Auto Archive feature is removed from Outlook profiles that are set up to use Microsoft Exchange.

3. The Benefits of Archiving E-Mails?  It keeps your emails clean  You can recover your emails from this  Easy to check were the emails are placed  Protection of the intellectual property contained in business email and its attachments

4. What “Archiving” is?  Email archiving is a process of downloading your emails, to keep them secure and if you lose them or accidentally delete them they can be recovered.  Archiving removes mail form your inbox but its put safely on your account were you can access it.  You can archive your old emails that you don’t want in your inbox but you may want on your account.

5. How to reduce the size of emails and the attachments?  If you have an email that is too big to send or there are a couple of things that you could try:  Copy & paste the text into the email instead of attaching it as a separate file  Compress the file, using a piece of software like WinZip  Send files as PDF files instead of word documents.

6. Objectives of Email Archiving  There are many motivations for enterprises or end-users to invest in an Email Archiving solution, including:  Data Preservation  Protection of Intellectual Property  Regulatory compliance  Litigation and Legal Discovery  Email Backup and Disaster Recovery  Messaging System & Storage Optimization  Monitoring of Internal & External Email Content  Records Management (Email Retention Policies)  Business & Email Continuity