1. 2011 Fall User Group Meeting

2.  Introductions  Team Lead - Rob Warchocki ◦ Supervisor of Web Site & Messaging Services  Support - Webs That Work ◦ Becky Zdon – Implementation Specialist ◦ Mindy Beebe - Application Support/Training ◦ Lynne Widmer - Application Support/Training ◦ Bill Brown/CHATT – Server Support

3.  Schoolwires Team ◦ Patti DiSanto – VP of Client Services ◦ Jason Coudriet – VP of Product Design & Innovation ◦ Lin Zhou – VP of Platform Delivery & Operations ◦ Dirk Hamilton – Upgrade Program Manager ◦ Vicki Jacobs – C2 Centricity Consultant

4.  Service Updates & Reminders  Social Media Tools – Best Practices  New Services – LDAP & PassKey Manager  Break Out Sessions ◦ C1 – Remain in Room B-1 ◦ C2 – A-Tech Lab 1

5.  New Districts ◦ Allegany/Limestone ◦ Lake Shore ◦ Total districts/agencies – 50  17 Districts/Agencies upgraded!  33 Districts/Agencies to go.

6.  Need Help? Technical Support ◦ Email: wtw@e1b.org (This ensures the fastest service!) ◦ Call: (716) 821-7111 or 821-7458 ◦ Erie 1 BOCES Service Desk: (716) 821-7171 ◦ (After hours – call the Service Desk)  Service & Pricing Information ◦ Web: www.wnyric.orgwww.wnyric.org ◦ Home Page will now be available online ◦ Email: rzdon@e1b.org/call: (716) 821-7355

7.  Training ◦ New districts – 3 days ◦ Existing districts – 12 hours ◦ Districts will not be charged for the Centricity 2.0 Webmaster training ◦ Consider planning training around your scheduled upgrade (WTW/CSLO) ◦ Please review Training Guidelines

8.  Lori Sosenko Lori Sosenko ◦ Sr. Messaging & Graphics Liaison – Erie 1 BOCES Communications Division  Three questions to consider before using social media tools  Five planning steps to create a successful social media presence  Patti DiSanto ◦ Schoolwires Facebook/Twitter Apps.

9.  LDAP - can integrate your existing user store, saving valuable time spent managing accounts  Passkey Manager - provides a simple tool for Single Sign-On (SSO) between your website and other web-based applications  Social Media Framework

10.  Authenticates and synchronizes user information within Centricity and Synergy with information stored on a district’s directory server (like Active Directory)  User information is maintained within an organizations directory server, rather than in the Centricity or Synergy systems, saving valuable time managing accounts in multiple systems  Synchronizes groups in Centricity and Synergy with groups in the directory server

11.  Provides district staff, students, and stakeholders with seamless, single sign-on access to their personal library of district web applications through the district’s C2 website ◦ SIS portals, grade books, library systems, study sites, and more….  The PassKey wizard is a tool used to streamline the process of creating custom PassKeys.  Districts can effectively track which services are being utilized or requested via usage reports

12.  Users have the ability to manage their multiple login credentials, or be systematically provided logon credentials, reducing the need for IT involvement  Secure storage and utilization of encrypted user identities and passwords  Administrators can control access to specific services by user, group, and role  Demo Demo

13.  Provides students, teachers, staff, and community members with social web tools to foster communication, collaboration, and sharing ◦ Threaded comments ◦ Rating tool ◦ Community contributions ◦ Syndication capabilities for any content element ◦ Snap on to any page across your district’s family of websites

14.  15 minutes  Districts who have not been upgraded, please stay in room B-1  Districts who have completed the upgrade report to A-Tech Lab 1

15.  Schedules were sent to all districts with an assigned upgrade month ◦ If you have a question/concern about your assigned month, call (716) 821-7355.  All WTW district upgrades will be completed by August 2012 ◦ There may be an opportunity to accelerate the schedule in 2012

16.  Districts will be contacted two months prior to their upgrade to begin planning ◦ For example, if you are scheduled to upgrade in January, you will be contacted the 1 st week of November with the details of your upgrade.  Typical Timeframe ◦ Two weeks with minimal editing ◦ Larger districts may take slightly longer

17.  Typical Timeline ◦ Migration of Data – 4-5 days ◦ Template Applied – 1 day ◦ Schoolwires Review – 2-3 days ◦ WNYRIC Review – 3-5 days  Site Director needs to be available  The site will not experience downtime, however minimal editing should be done during this time.

18.  District Pre-Upgrade To Do’s: ◦ Go through Files/Folders to delete unused files or images ◦ Delete any unused pages ◦ Delete users who have not logged into the Site Manager in the last two years ◦ Delete unnecessary templates from Styler ◦ Ensure content does not exceed standard practice  Ex: Tables exceeding 680 px, size 48 font, etc.

19.  Provide internal communication to staff ◦ Communicate the date of the upgrade ◦ Remind your staff to make minimal changes to your website during upgrade ◦ Provide a list of new features ◦ Remind staff of training resources  WTW staff will provide you with a sample communication

20.  Pick a FREE C2 Template: ◦ Mobile friendly! ◦ Many great new designs! ◦ Ability to customize homepage!  http://templatelibrary.schoolwires.net http://templatelibrary.schoolwires.net  Sample Site: SalamancaSalamanca

21.  Training Resource Overview:  Readiness Checklist  Roadmap for Teachers and Site DirectorsTeachers Site Directors  Free Webinar LibraryWebinar Library  User Guides User Guides  Help Cards Help Cards

22.  Post Upgrade to do’s: ◦ Notify teachers and section editors ◦ Direct any issues to wtw@e1b.org ◦ Reminder email with links to resources  WTW Staff can provide a sample ◦ Bring over any content modified during the upgrade  You will have access to your “old” C1 site

23.  North Tonawanda ◦ North Tonawanda Middle School North Tonawanda Middle School ◦ http://www.ntschools.org/domain/92 http://www.ntschools.org/domain/92  East Aurora ◦ Coaches Corner Coaches Corner ◦ Athletics Home Athletics Home  Canaseraga ◦ Alumni Threaded Blog Alumni Threaded Blog  Allegany/Limestone ◦ Student Resources Student Resources

24.  Questions, comments?  Thank you for attending!