1. Restricted Account Status Reports November 29, 2001

2. Official financial statement for contracts and grants awarded to the University Budget and expenses are accumulated on a grant and/or project year basis Current month expenses and obligations are shown in detail Report is distributed approximately five working days after month end Account Status Report -General Information-

3. Header Fund Balance Revenue Direct Costs - by object code Indirect (F&A) Cost Recovery Indirect Recovery - UGARF (as applicable) Account Status Report -Major Sections-

4. Header Information

5. Fund Balance Balance Forward (A-1) - ending balance from the previous month end Restricted Acct Rev/Fund (A-3) - revenue recorded for the current month Indirect Cost Recovery (A-4) - amount of indirect cost which is returned to UGARF Cash Receipts- payments issued by the funding agency for services performed (not shown in this example)

6. Fund Balance - Example

7. Federal LOC Awards - equals fiscal year year to date expenses minus posted cash, balance should be zero or positive Other Federal Awards- equals current cash balance, balance is zero or positive Non-Federal Awards - equals current cash balance, positive (expenses exceed cash receipts) or negative (cash exceeds expenses) Fund Balance - Balance (A-5)

8. Revenue for a restricted account is equal to total UGA expenses Revenue object code (42XXX) is associated with sponsor type (federal, state, cities & counties, private) In most cases, budget figure is positive (B-1) & monthly/total figures are negative(D-#) Revenue

9. Revenue - Example

10. Direct expenses for the project are posted to individual object codes Obligations and encumbrances are posted to individual object codes Budgets for direct expenses are posted to summary object codes Direct Costs - by object code

11. Direct Costs - by object code Example

12. Indirect (F&A) Cost Recovery Indirect Expense (E-7) : equals the total indirect costs recovered by the project Monthly Expense (E-8): calculated and posted by the system to object code 92000 (monthly direct expenses X indirect rate) Indirect Budget (B-9): equals the total indirect funding awarded by the sponsor

13. Indirect (F&A) Cost Recovery Example

14. Indirect-UGARF Expense (D-4): the portion of indirect recovery which is returned to UGARF (should be a negative number) Monthly Amount (D-5): calculated and posted to object code 92500 monthly Indirect-UGARF Budget (B-10): portion of total indirect awarded by sponsor that is returned to UGARF (should be a positive number) Indirect Cost Recovery-UGARF

15. Indirect Cost Recovery-UGARF Example

16. Calculate Total Expenses- Utilizing Total Expense Figures

17. Calculate Total Expenses- Utilizing Detail Object Code Amounts

18. Calculate Total Budget- Utilizing Summary Budget Object Codes

19. Calculate Total Budget- Utilizing Detailed Budget Object Codes

20. Calculate Total Balance- Utilizing Summary Budget Object Codes

21. Calculate Total Balance- Utilizing Detailed Budget Object Codes

22. Calculate Total Commitments & Obligations Utilizing Total Amounts

28. Tracy Walters, Director 706-542-3721 / 706-542-6883 (fax) Contracts & Grants Policies & Procedures Cost Accounting Standards Board Polices & Procedures Links to Government Agency Regulations Contracts & Grants Staff Departments Assigned to C & G Staff Frequently Asked Questions about Sponsored Programs Indirect Cost Rates Staff Benefit Rates Personnel Activity Reporting (PAR) NIH Salary Cap Vice President for Research Cost Accounting Standards Cost Sharing PowerPoint Presentation PARs PowerPoint Presentation Restricted Account Status Report PowerPoint PresentationContracts & Grants Policies & ProceduresCost Accounting Standards Board Polices & ProceduresLinks to Government Agency RegulationsContracts & Grants StaffDepartments Assigned to C & G StaffFrequently Asked Questions about Sponsored ProgramsIndirect Cost RatesStaff Benefit RatesPersonnel Activity Reporting (PAR)NIH Salary CapVice President for ResearchCost Accounting StandardsCost Sharing PowerPoint PresentationPARs PowerPoint PresentationRestricted Account Status Report PowerPoint Presentation Intranet (Office use only)Intranet (Office use only) The Contracts and Grants Division is responsible for advising appropriate University officials on matters relating to Federal and State laws, Board of Regents, and University rules, regulations, and policies pertaining to fiscal management of contracts, grants or agreements. The Division is responsible for insuring that the business interests of the University are protected in the terms of proposed agreements and throughout the operation of such agreements. The Division is also responsible for determining that the University complies with all provisions of contracts, grants, or agreements entered into with outside companies or agencies. The Division in conjunction with the Accounting Division will propose and negotiate all University and staff benefit rates to be used on all contracts, grants, or agreements. The Division will be responsible for maintaining auditable records in support of direct and indirect charges to contracts, grants, or agreements, and for preparing and filing fiscal reports required by grantor agencies or companies. The Division will be responsible for billing and collecting costs incurred on cost reimbursement contracts, and for requisitioning funds on contracts or grants funded by letter of credit. | Controller | Finance & Administration | University of Georgia | http://www.busfin.uga.edu/contracts_grants/index.html Last updated: November, 2001ControllerFinance & AdministrationUniversity of Georgia

29. Tracy R. Walters Tracy R. Walters Director Contracts and Grants 542-6889 twalt01@arches.uga.edu