1. COOKING THE BOOKS: FALL RECEIPES FOR BUDGET SUCCESS $$$$

2. Budget Process: Start To Finish Steps to a Library Budget StepsTimeline 1. Determine library needs, and library income January – March and levy rate required to meet those needs. 2. Present budget request in writing and in March - May person at meeting of local governing body (city commission or township board). 3. Approve resolution of intent to increaseApril – June local tax income. 4. Local government publishes budget and July – August conducts public hearing. District libraries must take these steps directly. Other libraries should obtain copies of all pages of the official budget related to library funds.

3. HOW DID YOU DO????

4. WERE YOU...

5. “AT THE TABLE”

6. REALITY PUBLIC LIBRARY “ON THE MENU”

7. BUDGET ENTREES *YOUR BUDGET *YOURS IN THEIRS

8. BUDGET ENTREES * YOUR BUDGET IN THEIR BUDGET

9. Budget Process: Start To Finish Steps to a Library Budget StepsTimeline 4. Local government publishes budget and July – August conducts public hearing. District libraries must take these steps directly. Other libraries should obtain copies of all pages of the official budget related to library funds.

10. CERTIFICATE To the Clerk of Osage County, State of Kansas We, the undersigned, officers of City of Burlingame certify that: (1) the hearing mentioned in the attached publication was held; (2) after the Budget Hearing this budget was duly approved and adopted as the maximum expenditures for the various funds for the year ; and (3) the Amounts(s) of -1 Ad Valorem Tax are within statutory limitations. Adopted Budget Amount of -1County Page Ad ValoremClerk's Table of Contents: No.ExpendituresTaxUse Only Computation to Determine Limit for 2 Allocation of MVT, RVT, 16/20M Veh & Slider 3 Schedule of Transfers 4 Statement of Indebtedness 5 Statement of Lease-Purchases 6 FundK.S.A. General12-101a7464,33184,638 Debt Service10-113 Employee Benefits 236,50743,643 Library 45,87726,231

14. City of Burlingame2011 Allocation of Motor, Recreational, 16/20M Vehicle Tax & Slider Budgeted FundBudget Tax Levy AmtAllocation for Year 2011 for 2010for 2009MVTRVT16/20M VehSlider General83,93315,0124932490 Debt Service Employee Benefits42,4627,5952501260 Library28,1145,029165840 TOTAL154,50927,6369084590 County Treas Motor Vehicle Estimate27,636 County Treasurers Recreational Vehicle Estimate908 County Treasurers 16/20M Vehicle Estimate459 County Treasurers Slider Estimate0 Motor Vehicle Factor0.17887 Recreational Vehicle Factor0.00588 16/20M Vehicle Factor0.00297

16. YOUR BUDGET IN “THEIR” BUDGET What income sources did THEY want? What OTHER income sources do you have? What expenditures did THEY want? Did they want detail? What other expenditures do you have?

19. http://www.da.ks.gov/ar/muniserv/BudgetDefault.htm

20. Budget Process: Start To Finish Steps to a Library Budget StepsTimeline Determine final operating budget basedSeptember – December on official budget and any other funding sources.

21. BUDGET ENTREES *YOUR BUDGET

23. Questions to Ask Do I have the correct tax amounts in next year’s budget? What’s changed since May in current year? What’s changed since May for next year? How is Y-T-D income for the current year?? 100%? 90%? 80%? Have you done a cash flow estimate to establish carryover????

24. ANNUAL REPORTS What statistics do you keep? Do you use? Key off your mission or vision o “ NEKLS and its members libraries are leaders and innovators in providing exemplary library services ” Use pictures (get releases), color, graphs

25. “OWN YOUR NUMBERS”* Know your stuff Know where “your” stuff is in “their” stuff Know how “your” stuff impacts “their” stuff Know why “your” stuff matters to and for the community *Quote from Alice Sizer Warren, Budgeting: A How-To-Do-It Manual for Librarians, Neal-Schuman Publishers, New York, 1998.

27. Contact Information Laura DeBaun Library Services Consultant & Business Manager Northeast Kansas Library System 4317 W. 6 th St. Lawrence, KS 66049 1-800-296-6963 ldebaun@nekls.org