1. CALIFORNIA DEPARTMENT OF EDUCATION Jack O’Connell, State Superintendent of Public Instruction CAHSEE Administration Training Update November 29, 2006 Webcast San Diego County Office of Education

2. JACK O’CONNELL State Superintendent of Public Instruction 2 CAHSEE Webcast Presenters Lily Roberts, CDE Administrator of California High School Exit Examination (CAHSEE) Linda Stoneall, ETS CAHSEE Director Paul Hoagland, ETS Emeritus CAHSEE Director

3. JACK O’CONNELL State Superintendent of Public Instruction 3 CAHSEE Requirement All students must satisfy the CAHSEE requirement, as well as all other state and local requirements, in order to receive a California public high school diploma. The CAHSEE requirement can be satisfied by passing the exam or, for students with disabilities, receiving a local waiver pursuant to Education Code Section 60851(c), or receiving an exemption pursuant to Education Code Section 60852.3 (2006) or 60852.4 (2007).

4. JACK O’CONNELL State Superintendent of Public Instruction 4 Recent Regulations Changes Adult students may now take the CAHSEE up to three times per school year and may test in successive administrations. By July 1, 2006, LEAs must submit to CDE data regarding the exemptions granted pursuant to Education Code Section 60852.3. By July 31 of each year, LEAs must report to CDE data regarding the local waivers granted pursuant to Education Code Section 60851(c).

5. JACK O’CONNELL State Superintendent of Public Instruction 5 Excessive Orders Number of test administrations versus opportunities to test While there is currently no consequence to districts for overordering, CDE is considering regulations to reduce excessive ordering. When there is a need to place an order prior to receiving test results from the previous administration, estimate based on previous pass rates. Do not order for all students who participated in the previous administration.

6. JACK O’CONNELL State Superintendent of Public Instruction 6 Student Results Retention Requirements Districts must maintain in each student’s permanent record the following information: –The date(s) the student took the CAHSEE. –Whether the student satisfied the CAHSEE requirement for each section of the exam. Must be entered in the student’s permanent record within 60 days of receiving data files from test contractor.

7. JACK O’CONNELL State Superintendent of Public Instruction 7 Test Variations The CAHSEE Regulations identify: –Variations for all students –Variations for English learners –Accommodations for students with disabilities students –Modifications for students with disabilities Unlisted Variations

8. JACK O’CONNELL State Superintendent of Public Instruction 8 Test Variations (continued) English learners must be provided with certain test variations if regularly provided in the classroom or used for assessment. Students with disabilities must be allowed to take the CAHSEE with any accommodations or modifications specified in their IEP or Section 504 Plan.

9. JACK O’CONNELL State Superintendent of Public Instruction 9 Local Waiver Process Education Code Section 60851(c) explains the waiver process in detail. At the request of the student’s parent or guardian, a school principal must submit to the local school board a request for a waiver of the requirement to pass the part(s) of the CAHSEE on which a modification was used and the equivalent of a passing score was earned.

10. JACK O’CONNELL State Superintendent of Public Instruction 10 Local Waiver Process (Continued) For the local board to waive the CAHSEE requirement, the principal must certify the pupil has: (1) An IEP or Section 504 Plan that requires the modifications to be provided to the pupil when taking the CAHSEE. (2) Completion, or in the process of completion, of high school-level coursework sufficient to have attained the skills and knowledge otherwise needed to pass the CAHSEE. (3) A score report showing that the student received the equivalent of a passing score on the CAHSEE while using a modification.

11. JACK O’CONNELL State Superintendent of Public Instruction 11 Exemption for 2007 – Senate Bill 267 Exemption for certain students with disabilities in Class of 2007 (Education Code 60852.4) who meet all other graduation requirements except CAHSEE Requires data collection - number granted diplomas with this exemption By June 1, 2007 requires the Superintendent of Public Instruction with approval of the State Board of Education to recommend a course of action to the Legislature

12. JACK O’CONNELL State Superintendent of Public Instruction 12 Exemption for 2007 – (continued) Eligibility Verification Forms should be used to document student eligibility for this exemption. CDE will make these available in January 2007. This law is in effect through December 31, 2007.

13. JACK O’CONNELL State Superintendent of Public Instruction 13 CDE Resources Assistance Packets: –Notifying Parents and Guardians –Reporting Individual Student Results –Explaining Summary Results Released Test Questions – October 2006 Student Study Guides Teacher Guides

14. JACK O’CONNELL State Superintendent of Public Instruction 14 CDE Resources - continued Compendium of Remediation Models CAHSEE Intervention Series - NEW Matrix of Test Variations, Accommodations, and Modifications for Administration of California’s Assessments Q & A about Test Variations Scribe Guidelines

15. JACK O’CONNELL State Superintendent of Public Instruction 15 2007 Admin Objectives District CAHSEE Coordinators will administer 2007 census/make-up tests correctly and on time. Review what’s new for the year Before testing: orders, supplemental orders, Pre-ID During testing: code answer docs After testing: batch, complete SGID, call for materials pick-up Data corrections

16. JACK O’CONNELL State Superintendent of Public Instruction 16 Before Testing: Orders Order dates closer to admin Admin.Feb. 6-7March 7- 8 May 8-9 Order Deadline 12/202/53/26 Audio CDs and Version 97 Booklets ordered separately Automatic Overages of booklets/answer docs: 5% district in February and March 10% District in May No school overage

17. JACK O’CONNELL State Superintendent of Public Instruction 17 How to Place Orders www.ets.org/cahsee

18. JACK O’CONNELL State Superintendent of Public Instruction 18 CAHSEE Project Calendar http://www.ets.org/Media/Tests/CAHSEE/pdf/calendar. pdf

19. JACK O’CONNELL State Superintendent of Public Instruction 19 CAHSEE Online

20. JACK O’CONNELL State Superintendent of Public Instruction 20 Before Testing: Supplemental Orders Use District overage first Pre-requisite: initial order placed 10% of original order guaranteed Special versions (braille, large print, audio CDs) risky because they must be produced in advance Orders over 10% filled if materials available Supplemental Shipment Order Request in CAHSEE-Online

21. JACK O’CONNELL State Superintendent of Public Instruction 21 How to Place Supplemental Order

22. JACK O’CONNELL State Superintendent of Public Instruction 22 Order Status

23. JACK O’CONNELL State Superintendent of Public Instruction 23 How to Place Supplemental Order

24. JACK O’CONNELL State Superintendent of Public Instruction 24 Before Testing: Pre-ID Nonpublic School (NPS) code (positions 232-238) www.cde.ca.gov/re/sd: Nonpublic, nonsectarian schools Special education exit date (positions 239-246) AdminFeb 6-7March 7-8May 8-9 Pre-ID Deadline 1/32/84/4 Late Pre- ID 1/313/15/2

25. JACK O’CONNELL State Superintendent of Public Instruction 25 Look Up NPS Code

26. JACK O’CONNELL State Superintendent of Public Instruction 26 How to Submit Pre-ID

27. JACK O’CONNELL State Superintendent of Public Instruction 27 Edit Demographics Until Document Submitted for Scoring

28. JACK O’CONNELL State Superintendent of Public Instruction 28 District Profile

29. JACK O’CONNELL State Superintendent of Public Instruction 29 District Profile

30. JACK O’CONNELL State Superintendent of Public Instruction 30 Before Testing: NPS Districts responsible for testing students placed by IEP into NPS NPS assigns examiners Ensure NPS examiners –Receive training –Sign security affidavits before receiving materials

31. JACK O’CONNELL State Superintendent of Public Instruction 31 During Testing Ensure Pre-ID document is only used by the student whose name is on the document Code answer doc correctly Special Education Exit Date NPS Code

32. JACK O’CONNELL State Superintendent of Public Instruction 32 Special Education Coding County/District Code of Residence (Box 11) Primary Disability (Box 12a) Served at a NPS (Box 12b) see District and Test Site Coordinators Manual, page 3 NPS Code (Box 12c)

33. JACK O’CONNELL State Superintendent of Public Instruction 33 NPS code (Box 12c) if not on Pre-ID

34. JACK O’CONNELL State Superintendent of Public Instruction 34 Special Education Exit Date (Box 15) if not on Pre-ID

35. JACK O’CONNELL State Superintendent of Public Instruction 35 After Testing: Correct Score Codes Mark One for Each ELA and Math R: Previously met CAHSEE Requirement S: Score A: Absent E: Significant Medical Emergency (Grade 10 only) T: Grade 10 student took CAHSEE at previous district (Transfer) Z: Student sat for test, made no marks Or assessed with CAPA M: Moved

36. JACK O’CONNELL State Superintendent of Public Instruction 36 M: enrolled in math or ELA, but not both (box 3)

37. JACK O’CONNELL State Superintendent of Public Instruction 37 Special Education Coding Accommodations/Modifications (Box 13) see District and Test Site Coordinators Manual, pages 7-8 NOTE: “X” added for Unlisted Accommodations Assessed with CAPA (Box 14) Special Education Exit Date (Box 15) Special Test Versions box removed

38. JACK O’CONNELL State Superintendent of Public Instruction 38 After Testing: Return Materials Batch answer docs SGID: with each answer doc batch –For NPS, batch all answer docs under school code 0000001. –(NPS answer doc school code = correct NPS code) Call for pick-up no later than 5 days after testing

39. JACK O’CONNELL State Superintendent of Public Instruction 39 Batches with Separate SGIDs –Grade 10 census: required for every grade 10 enrolled student at time of testing including absent –Grade 10 make-up: must have been reported “Absent” during Census –Grade 11 –Grade 12 –Adults

40. JACK O’CONNELL State Superintendent of Public Instruction 40 SGID for Grade 10 Census or Make-Up

41. JACK O’CONNELL State Superintendent of Public Instruction 41 SGID for 11, 12, Adult

42. JACK O’CONNELL State Superintendent of Public Instruction 42 After Testing: Data Corrections via Mass Demographic Updates Census/Make-up is correctable (field 601 – for post edits only, not a Pre-ID field) SSID is correctable (position 131-142) –Local ID number and last name REQUIRED to match in mass update process

43. JACK O’CONNELL State Superintendent of Public Instruction 43 After Testing: Data Corrections Individual corrections also available Closed on the days of each administration Closed until results available Data will be open for corrections when not closed for running reports

44. JACK O’CONNELL State Superintendent of Public Instruction 44 How to Do Data Corrections

45. JACK O’CONNELL State Superintendent of Public Instruction 45 Demographic Edits

46. JACK O’CONNELL State Superintendent of Public Instruction 46 Administration Training Materials Presentation materials posted at: –www.ets.org/cahsee –Look under “Resources” tab Webcasts archived at: – http://www.sdcoe.tv/archives.asp Look under “Test Prep” –September 2006 full training posted –December 2005 training includes CAHSEE-Online tutorial

47. JACK O’CONNELL State Superintendent of Public Instruction 47 For More Information Testing Policy and General Information: (916) 445-9449 www/cde/ca/gov/ta/tg/hs State and Federal Accountability Programs: (916) 319-0863 www.cde.gov/ta/ac Testing Logistics: (800) 241-5687 www.ets.org/cahsee

48. JACK O’CONNELL State Superintendent of Public Instruction 48 Questions? Contact CAHSEE Support at 1-800-241-5687 Email questions to CAHSEE-Support@ets.org