1. Contract Negotiations in FP7 The basics Koos de Korte, Agentschap NL, March 2010

2. A question for you What is the purpose of the contract negotiation step? ?

3. Objectives of negotiation Agree on S&T details Collect L&F information for the Grant Agreement Collect information for management and reporting

4. When does it start? After reception of the Negotiation Mandate Contains: – Contact details for project and legal officer – The maximum Community contribution – Instructions for changes in technical content – A timetable with deadlines – Possible meeting dates

5. Mandate comes with an info pack The Evaluation Summary Report Ethical Review Report (when applicable) Negotiation Guidelines Model Grant Agreement Financial Guidelines IPR Guide Consortium Agreement checklist

6. It all happens online… NEF - online negotiation tool Linked to URF Validation of beneficiaries Budget breakdown Reporting periods Pre-financing Conversion of Part B into Annex I not online

7. Part B converts into Annex I Template provided by Commission ftp://ftp.cordis.europa.eu/pub/fp7/docs/negotiation_en.doc ftp://ftp.cordis.europa.eu/pub/fp7/docs/negotiation_en.doc ESR recommendations taken into account Objectives made SMART Full work plan in sufficient detail Deliverables and milestones agreed upon Work load for each beneficiary identified Potential future expansion of consortium defined

8. Financial and legal negotiation Total costs and maximum EU contribution defined Budget breakdown / task / benificiary Amount of pre-financing defined Start- and end-date determined Timing of reporting periods established Subcontracting Third party issues

9. Grant Agreement signature When all is settled, Commission sends Grant Agreement to the Coordinator Signed by Authorised Representative The Commission signs – The GA enters into force on the 1 st day of the next month Provided all beneficiaries sign Form-A within 45 days!

10. How much is there to negotiate? Let’s ask some experienced colleagues…