1. U.S. Department of Agriculture eGovernment Program June 9, 2004 eGovernment Working Group U.S. Department of Agriculture eGovernment Program

2. U.S. Department of Agriculture eGovernment Program 2 Welcome - A Business Gateway Update eForms Catalog:  As required by Congressional passback, USDA populated the Business.gov eForms catalog with 611 USDA GPEA-compliant forms reported by Agencies in the Integrated Reporting tool.  The Business Gateway Portal, Business.gov, was formally launched on May 20th with over 20 Federal Agencies participating. Business Portal:  The Business Gateway Business Portal provides one-stop portal access so that businesses can easily access the information they need in order to do business with the Federal government.  USDA provided an initial 60 business links for the Business.gov business portal and will expand the amount of agricultural information available to businesses in an October update.

3. U.S. Department of Agriculture eGovernment Program 3  Welcome  AgLearn Update  Employee Registration Update  Q&A and Next Steps Agenda

4. U.S. Department of Agriculture eGovernment Program 4 eLearning Update  AgLearn Phase 1 Implemented March 23, 2004 Receiving feedback and adjusting AgLearn as needed No major issues so far  AgLearn Phase 2 Target – June 30, 2004 Adding all employees from: APHIS, FS, FSA, FSIS, RMA Integrating with eAuthentication Automatic transfer/update of personnel data from ICAMS system  Incident Command System (ICS) Training Level 100 and 200 available to all USDA employees either through AgLearn or GoLearn  OCIO Cyber Security working with Agency ISSPM’s on new USDA Cyber Security Awareness online course (July 2004)

5. U.S. Department of Agriculture eGovernment Program 5 AgLearn Phase 2 Rollout  Establishing accounts for Employees FSA and RMA – use personnel data from automatic data feed FSIS, FS, and APHIS – getting Focus data from NFC system  Assisting Agencies to prepare for AgLearn implementation: Provide all employee data to set up accounts by June 11 Validate employee account data - week of June 14 th Identify more AgLearn Administrators, SubDomains as necessary Prepare communications and notify employees  Phase 2 Go-Live – June 30th

6. U.S. Department of Agriculture eGovernment Program 6 Planning for AgLearn Phase 3  Identify AgLearn Leads for all Agencies Start attending biweekly AgLearn Agency Status Meetings Train in late July and/or early August  Assist Phase 3 Agencies in planning their AgLearn implementation Identify AgLearn Administrators and SubDomains, if needed Get employee data to establish AgLearn accounts Validate the employee data for AgLearn accounts Prepare communications to notify employees about AgLearn  Phase 3 Go-Live Target – September 30, 2004

7. U.S. Department of Agriculture eGovernment Program 7  Welcome  AgLearn Update  Employee Registration Update  Q&A and Next Steps Agenda

8. U.S. Department of Agriculture eGovernment Program 8 Employee Registration Update - Responsibilities  The Agency Leads will complete an Employee Registration Rollout Plan by June 18 th – please coordinate with any applications that plan to use the new credentials, including your Agency AgLearn Lead.  Each Agency Lead will coordinate registration details for all Agency employees, including communications based on templates provided by the eAuthentication team.  Employees being registered will require little training other than a job aid (a template will be delivered to Agency Leads.) Registration Rollout Plan Agency Name: Agency Lead Person: Number of Agency Employees: Approx. Number of Locations or Offices Proposed Rollout Date(s): (show estimated start and completion dates) Web Based Applications Expected to be Used By Agency Employees: (ID employee-facing web applications expected by the end of FY05) Additional Comments/Concepts:

9. U.S. Department of Agriculture eGovernment Program 9 Employee Registration Update - Concepts  The USDA eAuthentication service employee self-registration Web site will be used to compare self-entered employee information against NFC information.  If the information entered by the employee does not match the NFC data, the information will be sent to the USDA eAuthentication Help Desk Team and the Agency Registration Lead who will contact the employee and assist with an alternative registration process.

10. U.S. Department of Agriculture eGovernment Program 10 Employee Registration Update – Process Changes Service Center  Employees with an existing, active eAuthentication account should continue to use this account.  Employees with an inactive eAuthentication account and new employees must self-register using the new process for eAuthentication credentials.  AgLearn users, existing and future, must use eAuthentication credentials to access the AgLearn system on June 30 th.

11. U.S. Department of Agriculture eGovernment Program 11 Employee Registration Update – Process Changes Non-Service Center  AgLearn users, existing and future, must self-register for eAuthentication credentials prior to accessing the AgLearn system on June 30 th.  Web applications requiring authentication should be integrated with the eAuthentication service to take advantage of the single sign on capabilities.  No change will take place to the HR processes. However, timeliness of NFC data updates becomes more crucial. In addition, eAuthentication accounts may be disabled immediately upon employee termination by emailing the eAuthentication Help Desk.

12. U.S. Department of Agriculture eGovernment Program 12 Employee Registration Update - Process The employees will enter their personal information at the USDA eAuthentication employee credentialing site, and, then, the information will be compared against information from the NFC payroll system… Employee successfully completes self- registration process Employee issued eAuthentication credential with Level 2 assurance Employee fails registration process but can provide required information via phone eAuthentication Help Desk contacts user to assist Registration is denied, and Agency Registration Lead is notified; employee must contact HR personnel to update record. Employee issued eAuthentication credential with Level 2 assurance Employee fails registration process and cannot provide required information via phone Employee accesses self- registration Web page

13. U.S. Department of Agriculture eGovernment Program 13 Employee Registration Update - Screens  The USDA eAuthentication Employee Registration pages were designed to follow the USDA Style Guide as well as Section 508 Compliance.  The credentialing process is approved by NIST and GSA as compliant with Government-wide data security standards. To view the demo screens, go to http://www.dev.emp.sc.egov.usda.gov/http://www.dev.emp.sc.egov.usda.gov/

14. U.S. Department of Agriculture eGovernment Program 14 Employee Registration Update – Support eAuthentication Service  3 Full-time eAuthentication Help Desk employees are available to:  Assist with any employee questions.  Assist with failed registrations.  Provide Agency Contact information to employees with questions.  Immediately disable any employee accounts upon receipt of Agency notification of employee termination.  4 Full-time Operations employees maintain the eAuthentication system.  2 Integration Teams can assist Agencies with integrating their applications with the eAuthentication system for employee login.

15. U.S. Department of Agriculture eGovernment Program 15 Employee Registration Update – Support Agency Leads will receive  Notifications of registration failures and may assist employees in working with HR personnel to correct personnel data.  Progress reports of employees registrations to date.

16. U.S. Department of Agriculture eGovernment Program 16 Employee Registration Update – Agency Leads AMS APHIS ARS Civil Rights - Monique Simmons CNPP CSREES Departmental Administration ERS - Sandy Suddendorf FAS - Ted Goldammer, Kathy Ting FNS FS FSA - Ragh Singh, Jeff Kerby, Steve Mikkelsen FSIS - Peggy Nunnery GIPSA NAL NASS - Sylvia Magbanua National Appeals Division NRCS - Wanda Bryant, Cassandra Taylor OBPA - Connie Rubin OCFO - Mike Zeringue (NFC) OCIO Office of Chief Economist Office of Communications - Debbie Fleshman, Wayne Moore, Lisa McFerson Office of Congressional Relations Office of Executive Secretariat Office of General Counsel Office of Inspector General - Elenora Battle RD - Deborah Johnson RMA

17. U.S. Department of Agriculture eGovernment Program 17  Welcome  AgLearn Update  Employee Registration Update  Q&A and Next Steps Agenda

18. U.S. Department of Agriculture eGovernment Program 18 Questions and Answers

19. U.S. Department of Agriculture eGovernment Program 19 Next Steps & Upcoming Events USDA eGovernment Advisory Council  The USDA eGovernment Advisory Council will convene on June 10 th.  The Advisory Council was chartered in October 2003 to advise the Secretary and CIO in planning and developing strategies for technology and eGovernment Initiatives.  The Advisory Council is chartered for 2 years until October 2005. The Council has 9 members with 2 year terms. Presidential Initiatives  Agency Heads will meet on June 17th to discuss Agency action items necessary to support the Presidential Initiatives.

20. U.S. Department of Agriculture eGovernment Program 20 Next Steps & Upcoming Events  The eAuthentication Steering Committee has issued a data call for eAuthentication requirements for all systems across the government. The eAuthentication/Integrated Reporting teams will be requesting additional information on systems across USDA; more information will be sent to Agency Heads on 6/10.  Signed Tactical Plans have been received from AMS, CSREES, FAS, FNS, GIPSA, NRCS, the Office of Chief Economist, the Office of Civil Rights, and the Office of General Counsel. Please submit your signed Tactical Plans as soon as possible. EGWG Schedule:  2 nd and 4 th Wednesday of every month Next EGWG Session Date: June 23rd, 2004 Time: 11:00 AM – 12:00PM EST Location: S107