1. Information Session
for Supervisors

2. Classification & Compensation Study
Public Sector Personnel Consultants
Classification: Job analysis
Compensation: Market Survey & recommendations for new Compensation Methodology
Compensation Committee: representatives from Classified & Professional/Technical Employee Associations, and Administrators

3. Classification Study
For all Classified, Prof-Tech employees and AE Instructors
Not for full-time faculty, adjunct, IA’s, CA’s, or Administrators
Position Analysis Questionnaire (PAQ)
100 Interviews to be conducted
Consultant will make recommendations for classification changes
No PAR process this year – use the PAQ

4. Classification Study What is a PAQ?
PAQ is a form that asks detailed questions about ACC jobs
Every Prof/Tech, Classified employee and each AE Instructor completes a PAQ
Five Sections in PAQ:
Section I: All employees
Section II: Employees who are supervisors
Section III: Immediate supervisor review/approval
Section IV: All next levels of supervision
Section V: Final level of supervision (Deans, AVP’s, VP’s)

5. Classification Study Timeline
Nov Supervisor Information Sessions
Nov Employee Project Briefings
Nov 28-Dec 9 PAQ’s completed
Dec 9 – Jan 4 Supervisors review, comment, approve PAQ’s
Jan 5 PAQ’s should be in HR
Jan & Feb Consultant reviews PAQ’s
March Appeal process

6. Classification Study How is the PAQ completed?
Download from web & Save to PC
Type the answers (Section I, Section II)
Print & give to Immediate Supervisor for review, comments, and approval
Download, type, print only the Section III pages, & sign
Staple Section II pages to Section I & II
Forward to next level(s) of supervision for your department
Repeat for Section IV and V
Send to HR in departmental order

7. Classification Study
Employees who share the exact same title and the same supervisor may complete a PAQ as a group
All employees must sign the PAQ to show agreement with it
All names must be listed on Sections III, IV & V to identify the PAQ for the Consultant
Supervisors at all levels may NOT change employee answers
Supervisors may agree or disagree and explain in comments

8. Classification Study HR’s Role: Communication about the Study
Arrange Supervisor Info Sessions & Employee Project Briefings
Facilitate the PAQ process
Compile all PAQ’s, review for completeness
Log and track PAQ’s
Ensure Consultant has every completed PAQ form
Arrange Interviews for Consultant
Review Consultant's recommendations

9. Classification Study
Employees who refuse to complete a PAQ form, will not be eligible for the appeal process
Without a PAQ, the job description is the only source of information for the Consultant’s review
PAQ forms are to be completed on employee’s regular work time
All Employee Project Briefings & Interviews are on regular work time

10. Classification Study –PAQ Section I
Employee’s Name MUST be on all Sections of PAQ
As answers & comments are typed, the PAQ will “grow”
Section I: questions for all employees about the work they perform
Page 1: employee & supervisor ID & contact information

11. Classification Study –PAQ Section I
Page 2-17: questions about the job Topics include: job purpose, work activities (duties), information sources, equipment & tools used, physical requirements, environmental conditions, work assignments, training & experience (special questions for IT & IRT employees), authority, & interaction with others.
Page 17: end of PAQ for non-supervisory employees
Print & staple Sections I, II, & III, sign Section I, And give to immediate supervisor
(Section II – leave blank if non-supervisory employee, complete it if you are a supervisor)

12. Classification Study –PAQ Section II
Section II (p.18) Supervisory Questions
Direct Reports, Indirect Reports
Supervisory responsibilities
Page 20: End of Section II
Print PAQ, staple & sign (leave Section III attached)
Give Sections I, II & III to immediate supervisor

13. Classification Study –PAQ Section III
Section III “travels” with the PAQ Document
Immediate Supervisor reviews employee’s PAQ
PAQ Options;
Access PAQ document on-line, print only the pages with your comments -OR-
Attach a Word document with your comments, but sign Section III on PAQ
Make comments, agree or disagree (Discuss with employee if disagree)
Ensure employee name and your name & contact info is on Section III

14. Classification Study –PAQ Section IV
Section IV is for next level(s) of supervision within your department, as needed, that are not immediate supervisor, and not Final level of approval
Section IV may be optional in your department
Access the Section IV PAQ Document on line, type your comments, print & staple them, ensure your name and the employee’s name is on Section IV, forward to either the next level supervision or to the final level of supervision

15. Classification Study –PAQ Section V
Final Level of Supervision
Review the PAQ
Access the Section V document on line
Type your comments, print & staple to the PAQ, sign Section V
Ensure names and contact info is on Section V
Organize all PAQ’s according to organizational chart for your department, and send to HR Compensation