1. 1 Office of State Finance Agenda Communications and GovernanceCORE Team ResponsibilitiesProject Portfolio (3 year plan)Current Project StatusIntroductions Issues Feedback and Questions

2. 2 Office of State Finance Agenda Communications and GovernanceIntroductions

3. 3 Governance / Communications Approach Partner Meeting Senior management briefing Strategy / Portfolio Management Permanent members OSF (DCAR, ISD) OPM, DCS Revolving membership ODOT, OESC, DEQ, Commerce, DHS Finance Advisory Group HR/Payroll Advisory Group Procurement Advisory Group Future Management briefing Policy / Continuous Improvement Lead by OSF (ISD/DCAR) Agency Financial Leadership Project Specific Communications

4. 4 Purpose of Partner Meeting Quarterly review of CORE projects Communicate Plans, Status, and Issues Communicate Resource Requirements Receive Feedback and Guidance from Key Stakeholders Stakeholder Communication & Feedback

5. 5 Office of State Finance Agenda Communications and GovernanceCORE Team ResponsibilitiesIntroductions

6. 6 CORE Team Responsibilities Maintain the business services that are in production Implement new business services Rollout business services to new agencies Provide continuous improvement

7. 7 CORE Business Services FinancialsPayroll/Human ResourcesOther Reporting / Business Intelligence Financial AnalyticsHuman ResourceProcurement & SpendProject Analytics ImplementedIn ProcessPlanned Extend / Collaborate Transaction / Streamline General Ledger - 175Accts Payable - 175 Purchasing - 130 Strategic Sourcing - 1E-Supplier - 1 Budget - 174 Human Resource - 132Base Benefits- 131 Time & LaborPayroll - 131 Employee Self Service - 18 Enterprise Learning Mgmt - 2 Higher Education Interface Manager Self Service Account ReceivableBilling Asset Mgmt Project / Grants / Contracts Inventory E-Bill Payment Expenses Help Desk - 3 Help Desk Self Service Grants Provisioning Licensee OK.GOV Portal P-Cards AP Workflow eProcurement

8. 8 CORE Team Seventy-three FTE’s Are Currently Working on CORE projects 41% of CORE team is consultants 45% of CORE team is permanently assigned Agency and consultant resources fluctuate As agency rollouts occur we want to expand agency resource and reduce consultant

9. 9 CORE Team Responsibilities CORE Resources Spend 67% of Their Time on Projects and 33% On Support

10. 10 Project Portfolio (3 Year Plan) There are 54 Identified Projects in the 3 Year Plan Project TypeDescription MaintainProjects that are required to prevent diminished service Operational ImprovementsProjects that enhance operational capabilities or decrease complexity Define/Implement ServicesProjects that implement new services or expands current services to additional agencies

11. 11 Office of State Finance Agenda Communications and GovernanceCORE Team ResponsibilitiesProject Portfolio (3 year plan)Introductions

12. 12 CORE Opportunity Map Enterprise Service Automation Human Capital ManagementOtherSupplier Relationship Financial Management Supply Chain Mgmt Assets 200920102011 Time and Labor Pilot Commitment Accounting HCM V9.0 Employee Self Service Pilot Enterprise Learning Mgmt - DEQ Higher Education Interface ConceptOperational Asset Mgmt Pilot Scanning and bar coding Asset mgmt Rollout Grant/Project /Contracts Other Pilot Grant/Project /Contracts Rollout Travel Expense EFT Expense Module AR Billing Rollout Treasury AP Workflow eBill Pay Voucher Build Leave Request Approval Archiving Phase 1 Open books Phase 2 Grants Provisioning Business Intelligence Licensing Archiving Phase 2 Budget Govt Risk & Compliance Address Scrubbing Software Strategic Sourcing/E- Supplier e- procurement Inventory ODOT Inventory Rollout Non Peoplesoft Training Web Delivery Time and Labor Rollout Commitment Accounting Rollout Enterprise Learning - Rollout Strategic Sourcing- e- Supplier Rollout Financials Upgrade Apply Bundles Apply Bundles 2010 Apply Bundles PCard Backfill Developers MaintainNew Services Integrated Item Maintenance Accel OSF/ODOT AR/BI Deposits T&L Manager Self Service GPC Pilot – ODOT/OESC Completed ARRA Apply Bundles 2010 Employee Self Service Rollout Org Publisher Asset mgmt Rollout T&L Mgr Self Service Rollout GPC Pilot – ODOC/DEQ Inventory Implementation ARRA Transparancy

13. 13 Office of State Finance Agenda Communications and GovernanceCORE Team ResponsibilitiesProject Portfolio (3 year plan)Current Project StatusIntroductions

14. 14 Portfolio/Project Framework Portfolio (3 Year Plan) Define / Implement ServicesMaintainOperational Improvements Concept Initiation Planning Execution - Identifies a project idea, potential benefits and initial scope -Defines and authorizes a project obtains budgetary estimates - +/-50% Plan Updated Portfolio and Scorecard - Defines objectives and plans the course of action required to attain the objectives - +/-15% Plan Updated Portfolio and Scorecard - Integrates people and other resources to carry out the plan - Updated Scorecard, Monthly Status Project Framework Close

15. 15 CORE Opportunity Map Enterprise Service Automation Human Capital ManagementOtherSupplier Relationship Financial Management Supply Chain Mgmt Assets 200920102011 Time and Labor Pilot Commitment Accounting HCM V9.0 Employee Self Service Pilot Enterprise Learning Mgmt - DEQ Higher Education Interface Asset Mgmt Pilot Scanning and bar coding Asset mgmt Rollout Grant/Project /Contracts Other Pilot Grant/Project /Contracts Rollout Travel Expense EFT Expense Module AR Billing Rollout Treasury AP Workflow eBill Pay Voucher Build Leave Request Approval Archiving Phase 1 Open books Phase 2 Grants Provisioning Business Intelligence Licensing Archiving Phase 2 Budget Govt Risk & Compliance Address Scrubbing Software Strategic Sourcing/E- Supplier e- procurement Inventory ODOT Inventory Rollout Non Peoplesoft Training Web Delivery Time and Labor Rollout Commitment Accounting Rollout Enterprise Learning - Rollout Strategic Sourcing- e- Supplier Rollout Financials Upgrade Apply Bundles Apply Bundles 2010 Apply Bundles PCard Backfill Developers Integrated Item Maintenance Accel OSF/ODOT AR/BI Deposits T&L Manager Self Service GPC Pilot – ODOT/OESC ARRA Apply Bundles 2010 Employee Self Service Rollout Org Publisher Asset mgmt Rollout ConceptInitiationExecutionPlanningClose Backfill Developers T&L Mgr Self Service Rollout GPC Pilot – ODOC/DEQ Inventory Implementation ARRA Transparancy

16. 16 JanJan FebFeb MchMch AprApr MayMay JneJne JlyJly AugAug SepSep OcTOcT NovNov DecDec JanJan FebFeb MchMch AprApr MayMay JunJun JuLJuL AugAug SepSep OcTOcT NovNov HCM 9.0 Upgrade Travel expense EFT Employee Self Service Strategic Sourcing Phase II fit Gap Finance Bundles Learning Mgt DEQ Archiving ARRA Commitment Acctg OSF/ODOT AR/BI Time and Labor T&L Mgr Self Service Deposits Item Maint Backfill Devel Support ODOT GPC Asset Mgmt Pilot INV ODOT 20092010 Projects in Close / Execution Delivery Schedule ExecutionClose

17. 17 JanJan FebFeb MchMch AprApr MayMay JneJne JlyJly AugAug SepSep OcTOcT NovNov DecDec JanJan FebFeb MchMch AprApr MayMay JunJun JuLJuL AugAug SepSep OcTOcT NovNov Asset Mgmt Rollout AP Workflow Higher Education interface Grants provisioning Grant/project/contrac t other pilot agency Enterprise Learning Mgmt Rollout Licensing 20092010 Projects in Planning Schedule Planning

18. 18 Office of State Finance Agenda Communications and GovernanceCORE Team ResponsibilitiesProject Portfolio (3 year plan)Current Project StatusIntroductions Issues

19. 19 Issues 1) The CORE team need to do a better job of communicating status and direction to agencies and receiving guidance from agencies Conduct quarterly partner meetings and start advisory group meetings. Publish a CORE newsletter bi-monthly IssuesSolutions 2) PeopleSoft requires agencies to be on bi-weekly payroll to support integration between payroll and Projects/Grants/Contracts. DEQ and Commerce are not moving toward a bi-weekly payroll. A cross functional team consisting of experts from Grants/Projects/Contracts and Payroll/Time and Labor are documenting possible solutions. Recommendation due ? 3) Agency resources are required to help rollout the new services implemented by the CORE team. Detailed resource requirements will be presented to the agencies during the planning phase

20. 20 Office of State Finance Agenda Communications and GovernanceCORE Team ResponsibilitiesProject Portfolio (3 year plan)Current Project StatusIntroductions Issues Feedback and Questions