1. FAMILY MEDICINE CLERKSHIP RETREAT 2014 RETRAITE DE L’EXTERNAT EN MÉDECINE FAMILIALE 2014 Dr Kay-Anne Haykal, Undergraduate director Dr Hélène O’Connor, directrice stage de médecine familiale Dr Eoghan O’Shea, family medicine clerkship director

2. No conflict of interest

3. AGENDA INTRODUCTION Introduction CLERKSHIP EVALUATION : a must? L’évaluation à l’externat: est-ce nécessaire? PROFESSIONALISM CONCERN FORM Formulaire de signalement de manque de professionalisme 13 ENTRUSTABLE PROFESSIONAL ACTIVITIES QUESTIONS ABOUT CLERKSHIP Questions au sujet de l’externat

4. INTRODUCTION Who you are? Qui vous êtes? What do you do for UG? Que faites-vous au pré-gradué? If you were a vegetable, what vegetable would you be? And Why? Quel légume seriez-vous et pourquoi?

5. CLERKSHIP EVALUATION: a MUST??? L’évaluation à l’externat: est-ce nécessaire? Supervisor and/or most responsible physician must provide supervision. This includes: evaluating the medical student's level of expertise ensuring that the medical student has the appropriate knowledge, skills and judgment

6. Evaluation of medical student through: direct observation Indirect observation Frequency of evaluations: ongoing evaluation to determine clinical competence and educational requirement meeting regularly for assessment, management and documentation of patient care.

7. What to evaluate : appropriate knowledge skills judgment Ability to perform the delegated act such that the patient is not put in jeopardy reviewing and countersigning documentation countersigning all orders concerning investigation or treatment of a patient, written under the supervision or direction of a physician.

8. Mid-rotation evaluation Rotation mi-stage End of week 2 (student has 5 weeks with preceptor) Direct feedback to student Evaluation on one45

10. Concerns If you are having any concerns about a student’s performance: clearly document your concerns on that evaluation don’t wait for the final evaluation If you give “2” (inconsistently meets expectations), give details in the section “Areas of Need of Attention”. If you give “1” (rarely meets expectations), a remediation plan is needed and this should be discussed with rotation director immediately.

11. FINAL EVALUATION of rotation Évaluation finale du stage Ensure your name and your student name is on evaluation Fill with student during last week (last 2 days) Evaluate Clinical expertise Communication scholar/scientist Professionalism Procedures/skills

14. Document procedures

15. Any score of 2 or 1, should be addressed clearly here

16. VERY IMPORTANT TO WRITE OVERALL COMMENTS HERE. THEY MUST BE POSITIVE REFLECT THE CPFC COMPETENCIES ARE USED ON STUDENTS’ MSPR/DEAN’S LETTER 3 TO 5 COMMENTS OUTSTANDING PERFORMACE IS AWARDED FOR 1 STUDENT ANNUALY. NOMINATE EXPECTIONNAL STUDENTS AND PLEASE DOCUMENT WHY!!!

17. EVALUATION OF CLINICAL PRECEPTOR BY STUDENT

20. PROFESSIONALISM CONCERN FORM Formulaire de signalement de manque de professionalisme

21. PROFESSIONALISM CONCERN FORM The purpose of this form is to initiate a meeting between a medical student and the Associate Dean, Undergraduate Medical Education. for faculty members as well as students

22. When to use it? A medical student of the University of Ottawa Faculty of Medicine is expected to live by the tenets of the Declaration of Professionalism and demonstrate in her/his behaviors as a medical student Honesty and Integrity Altruism and Respect Responsibility and Accountability Compassion and Empathy Dedication and Self-Improvement In my opinion, the student named above has demonstrated behaviors(s) that fall below the expected standards of professionalism of our Faculty of Medicine, as indicated during the event described below:

23. What to write?

24. INCIDENT REPORT

29. Preceptors’ manual Manuel du précepteur http://www.familymedicine.uottawa.ca/eng/ug_Pre- Clerkship-3-year.html

30. Orientation video Online Orientation for the 3 rd year clerkship both in English and French Anglophone version : http://www.familymedicine.uottawa.ca/eng/ug_Pre- Clerkship-3-year.html or http://www.youtube.com/watch?v=6i7Im1-zZjA#t=12 Francophone version : http://www.youtube.com/watch?v=qXX4tAxq8qc This will be distributed at the beginning of clerkship to medical students in order to give them an overview of their rotation and help them to enrich their experience in family medicine.

31. Thank you! Questions about the evaluations?

32. 13 ENTRUSTABLE PROFESSIONAL ACTIVITIES Dr Eoghan O’Shea

33. Questions about clerkship Questions au sujet de l’externat Dr Kay-Anne Haykal Dr Hélène O’Connor Dr Eoghan O’Shea