1. BRIEFING 2: LOG BOOK & PROPOSAL WRITING
ERT 445 – FINAL YEAR PROJECT
BRIEFING 2: LOG BOOK & PROPOSAL WRITING

2. CONTENTS OF BRIEFING FYP Log book Introduction of Proposal
Proposal writing guideline
Summary

3. FYP LOG BOOK
The FYP log book is a combination of general guidelines for the FYP and also a journal to record all FYP activities throughout the two semesters.
This book is an important mechanism for the Coordinator/Supervisor to evaluate a student's attitude and ability and also to monitor the status of the student's project throughout the semester.

4. Students are required to write clearly and honestly all activities performed and then to summarize their work every week.
This is essential since part of the final marks received by the students on their FYP will be based on what they have recorded in this log book.
Students are highly encouraged to maintain a separate file/folder to compile all their findings/printouts/datasheets as a complement to this log book.

5. Log book must be presented to your supervisor to be revised at least
A REMINDER TO STUDENTS
Log book must be presented to your supervisor to be revised at least
EVERY TWO WEEK.

6. Log Books & Records of Meetings Rubric
Criteria and Qualities
Exemplary
(4)
Good
(3)
Acceptable
(2)
Unacceptable
(1)
Compliance to log book format
Format & labelling
Name & matric number
Group members
Title of project
Day/dates
Table of content
At least 90% of logbook format made and in compliance with directions.
80-89% of logbook format made and compliance with directions.
70-79% of logbook format made and in compliance with directions.
Less than 70% of logbook format made and in compliance with directions.
Organization
Information is very well organized.
Information is well organized.
Information is somewhat organized.
The information is disorganized.
Information
Logbook is exceptionally details, providing an in depth look into the project.
Information is explained in the students own words.
Logbook is well details, providing an in depth look into the project.
Most information is explained in the students own words but some is copied “word for word”.
An appropriate amount of detail is used to explain the activities logged/ observed, etc.
Most information is copied “word for word”.
Detail is missing or insufficiently illustrates what activities were logged/ observed etc.
Presentation of information
Information is presented in a variety of different ways including all of the following methods:
Mind maps, charts, diagrams, tables and graphs.
Information is presented in a variety of different ways including most of the following methods:
Information is presented in a variety of different ways including a few of the following methods:
Information is presented only one or two of the following methods:
Verification and student signatures
Supervisor’s signature of verification is present in all weekly sheets and dated.
Students undersigned on all sheets in daily basis.
Supervisor’s signature of verification is present in most weekly sheets and dated.
Some of the supervisor’s signature of verification is missing and some not dated.
Supervisor’s signature of verification is missing in most of the sheets.
Students do not signed all the daily basis.
Semester 2013/2014

7. INTRODUCTION OF PROPOSAL
What is PROPOSAL??
Progress report for overall project.
Project milestone.
General ideas.
Expected result.

8. Proposal Contents Introduction Problem Statement Objective
Literature Review
Methodology

9. PROPOSAL WRITING GUIDELINE

10. Must have… Title page 1 ~ Introduction 2 ~ Problem statement
3 ~ Objective
4 ~ Literature review
5 ~ Methodology
6 ~ Expected Result
7 ~ Gantt chart
8 ~ Milestone
9 ~ Reference

11. Title Page

12. Introduction Required contents Introduction (background of study)
It tells briefly about the introduction of the study with current issues related to study.
Problem statement
Address the problem to be resolved.
Objectives
Stating the purpose of the project carried out.
It lists the goals for study to be conducted. Must write in form of point ( 1.,2.,3.).
At least 3 objectives

13. Introduction
The purpose of the Introduction section is to provide the reader with information that they cannot be expected to know, but which they will need to know in order to fully understand and appreciate the rest of the report.
It should explain why the project is addressing the problem described in the report, indicate an awareness of other work relevant to this problem and show clearly that the problem has not been solved by anyone else.

14. Example: Project entitle “Nutritional Analysis in Edible Bird Nest”
Your Introduction section should end with a clear statement of the research questions problem your project is trying to answer.
These will reflect the aim of your project, but will be different in that they explain the problem you are attempting to solve.
Example: Project entitle “Nutritional Analysis in Edible Bird Nest”
Explain

15. EBN Functions/benefits Previous data Percentage of rate/value Usage
Cultivation area
High usage but lack of
information on nutritional
content
Address problem that not been solved yet & statement of the research question

16. Problem statement
Research study is done to solve a problem. So it is very important for you to explain
What is the problem to be solved?
Why this problem need to be solved?
You need to convince the reader that the problem to be solved, do exist and should be settled.
Masukkan data/kesan/keperluan/penggunaan terkini

17. Overall Goals & Objectives
After explaining the problem statement, then you need to specify what you want to do to solve the problem.
Overall Goals - Explaining the end result that we want to achieve. It is written in the form of a general statement. Example:
The aim of this research is to develop ultra high sensitive and selective Nano Lab-On-Chip Medical Diagnostic System using integrated Microfluidics and silicon nanowires based transducer for low concentration and single bio-molecule label-free detection that lead to any related diseases using Invitro Clinical samples.

18. Objectives - States how the goal can be achieved
Objectives - States how the goal can be achieved. They are stated to be more focused
For example: To analyze, to design, to develop, to formulate, to propose, to evaluate, to investigate, to analyze, to calculate, to categorize, to compare, to contrast, to criticize, to differentiate, to discriminate, to distinguish, examine, experiment, arrange, assemble, collect, compose, construct, create, design, develop, formulate, manage, organize, plan, prepare, propose, appraise, assess, attach, choose compare, defend, estimate, judge, predict, select, support, evaluate

19. Example of Objective:
1) To investigate the effect of inorganic silicon nanowires at various sizes for sensitivity measurement of the reaction between nanowires and bio-molecule samples..
2) To assess the performance of surface modification of in-organic material (silicon) for better attachment of bio-molecule marker on the inorganic nanostructure surface for immobilization and hybridizatio process.

20. Example: DEVELOPMENT OF BIOMASS BRIQUETTE FROM BANANA PEEL
This project is carried out to evaluate the potential of biomass briquette developed from banana peel.
The specific objectives of the study are:
To determine the physical characteristics and moisture content of banana peel
To assess the suitable methodology/procedure in order to produce high quality biomass briquette.
To evaluate on density, power consumption, calorific value and mechanical characteristic of banana peel briquette produce.

21. Literature review
This chapter describes the research carried out by others - related to ongoing projects.
This chapter also describes the techniques / methods / equipment or technology that will be taken in implementing the project / study.
Many references have to be made in this chapter.
References can be taken either from books, conference papers, journal articles, magazines, thesis and / or the internet.
All references must be clearly recorded in the text and specified in the reference list.

22. Example of citation
During dry period, snail will cover its body in mud and also in water with low oxygen content (Wilmol & Amaret, 2003).
Sam et al., (1991) demonstrated the possibility to use scanning electron microscopy,…… to ascertain the authenticity of EBN.
Wilmol, C., Amaret, B. (2003). Isolation and Characterization of Pathogens
Attacking Pomacea Canalicuta, Journal of Nature, Vol 422, pp
Sam, C.T., Tan, P.H & Lim, C.H. (1991) Establishing the Authenticity of
Edible Bird’s Nest. ISFM Medicine Scientific Review, pp .

23. Methodology
This chapter indicate how the project will be implemented to achieve the objectives.
Content may contain methods, techniques or approaches that will be used during project / study design and implementation.
This chapter also explains the justification for the use of methods or approaches as well as hardware and software requirements.
In this chapter, the expectation results of the project/study need to explain.
This chapter also contains a flowchart, diagram, etc. depending on your project/study.

24. Example of flowchart Semester 2013/2014
(Pump volumetric rate, DO probe, diffuser, etc)
Setting up the instruments
Step 1:
Add water 5 L to a 10 L water tank.
Step 2:
Remove O2 from water using sodium sulphite solution.
Step 3:
Add O2 by air pump
Step 4:
Record the DO concentration for every 30 seconds
Step 5:
Calculate & plot graph of ln [(C*AL - CAL1) / (C*AL - CAL2) ] against time (min)
Step 6:
Repeat step 1 to 7 with different variables( air flow rates, diffuser’s hole size, salinity)
Step 7:
Repeat step 1 to 7 with multiple variables.
Step 8:
Step 9: Designing the aeration system.
Semester 2013/2014

25. Example of flowchart UPSTREAM PROCESS DOWNSTREAM PROCESS
Planting Crop
Harvesting
Determine Crop Performance & Productivity (Boundary Limits Determination)
Extraction of Active Compound
Analysis of The Active Compound
Scale up Calculation for Manufacturing Plant
Design a Prototype Plant using Software
UPSTREAM PROCESS
DOWNSTREAM PROCESS
Semester 2013/2014

26. MEASUREMENT OF ANTHOCYANIN QUANTITY PHYSICAL CHARACTERISTIC
Example of flowchart
MEASUREMENT OF ANTHOCYANIN QUANTITY
-method chosen: spectrophotometer
-at neutral pH, anthocyanin shows maximum absorption.
-one in uv region (approximately 240nm) and two in visible region(approximately 415 and 520nm)
PHYSICAL CHARACTERISTIC
- measurement of the intensity of colour
FINAL STAGE
-data analysis from spectrophotometer value on intensity of colour
-conclusion and justification of the experimentation
Semester 2013/2014

27. What type of medium?? Need to explain. Semester 2013/2014
Sampling Bacteria Source
Pre - Treatment
Testing Using RCM Medium in Serum Bottle
Evaluation
H2 Potential
Active Inoculum
Stock Culture
Optimization Studies
Inoculum Development pH
Characterization of Agriculture Waste
Kinetic Study
Dark Fermentation No 1 2
Yes
What type of medium??
Need to explain.
Semester 2013/2014

28. Example of Gantt Chart Month Activity Sept Oct Nov Dis Jan Feb March
April
Literature Review
Review of Methodology
Submission of proposal
Proposal defence
Conducting Experiment
Analysis of Experiment
Submission of Thesis
Viva Voce
Activity

29. Referencing
A term used to refer to the inclusion of detailed information about the source of quotes, ideas, or illustrations you insert into your term paper to avoid plagiarism
Citing an information source used in an academic work means to employ a standardized method of acknowledging that source.
Refer guide book for method of referencing

30. References Style
1. Book : Author Name(s), Author Sir Name(s), (Year). Title, Edition number, Publisher, Location:
Example:
Holmlund, C. (1969). Fried, Avionic Navigation Systems, 1st edition, New York: John Wiley and Sons, Inc. USA
2. Conference Proceedings : Author(s), (Year). Article title, Name of conference, Location of conference, Pages.
Dore S.D., and Kershenbaum, L.S. (1994). Application of geometric nonlinear control in the process industries – a case study, Proc. IFAC Symposium, ADCHEM ‘94, Kyoto, Japan, pp
3. Journal Paper : Author(s), (Year). Article title, Name of journal , Volume number, Pages.
Example :
Finkelstein M, (2006). Microfluids: Cliks and Chips, Journal of Nature, Vol 422, pp
4. Electronic sources:
Web pages- Author(s) or Company, (Year), Title, URL, date found.
Vice President, University of Calgary Research Policies and Procedures Handbook. Accessed on 23 February 1999.
Graphics from Encarta (or similar) needs to be referenced.
Note: Read the FYP referencing guide.

31. Tenses – General Guidelines
“Choose proper tenses”
Introduction – present tense
Literature – past tense
Method – future tense
Rest of report/thesis- past tense
Findings – present tense

32. Report Style Times New Roman 12 1.5 Spacing Maximum 15 pages
Submit
20/10/15 – before 5.00 PM
3 copies
TAPE binding

33. Introduction and Problem Statement Rubric
Exemplary
Proficient
Acceptable
Unacceptable
Identification of the issue related to the complex engineering problem
Uses prior knowledge (from literature) to identify a question to be studied.
Breaks questions down into a series of steps that will lead to the questions to be addressed in the study.
Identified all the complexities and nuances inherent in the question.
Uses prior knowledge (from literature) to identify problem to be studied.
Breaks questions down into smaller steps, but has not identified all the complexities and nuances inherent in the problem.
Identified an appropriate issues related to the problem to be studied but lacks of a clearly stated hypothesis.
Organized as a catalogue of information about the topic rather than pointing toward a hypothesis.
Issues identified are too broad or vague to provide good solution.
Analysis of the issue
Excellent discussion of detail.
Impressive depth of insight/analysis.
Adequate discussion of detail.
Adequate depth of insight/analysis.
Vague discussion of detail.
Little insight/analysis.
No discussion of detail and underdeveloped.
Compose problem statement
Clearly defined and state concise the problem statement sentence to address the issue.
Adequately define and state problem statement to address the issue
Inadequate problem statement and not addressing the real issues
Fail to identify and state the problem statement
Overall Goal
Clearly highlight and identifies long term and future goals of the study
Adequately identifies long term and future goals of the study
Inadequately identifies long term and future goals of the study.
Fail to identify long term and future goals of the study.
Objective
3 specific objectives are clearly defined which are and at least one of the objectives is at C5/C6 level.
The objectives are measureable, achievable, timely and cost effective are stated
3 specific objectives are adequately defined and at least one of the objectives is at C5/C6 level.
The objectives does not meet one of the criteria required in exemplary
Less than 3 specific objectives.
Inadequate, superficial write up of the objectives and any one of the objectives does not meet C5/C6 level.
Not meet one of the criteria required in proficient such as measureable, achievable, timely and cost effective.
Inappropriate/too broad objectives.
Not any one of the criteria in acceptable range achieved.
Semester 2013/2014

34. SUMMARY
Introduction: Serve as a frame for the rest of the report / thesis
Literature review: What are background, related theories, previous study
Methodology: How did you study the problem?

35. And finally….
Any questions?