1. Procurement Card Administrator Paula Hunsucker – 622.8246 adm.purchasing.procard@eku.edu

2.  The University Procurement Card Program has been established as a service to eligible persons within the University community to provide a more efficient method of purchasing and payment of small-dollar goods and services, as well as travel and travel-related expenditures.  The procurement card is a purchasing & payment tool, not a separate program. It is designed to be used in conjunction with existing policies, requirements, procedures and any other applicable University policies and procedures.

3.  Reallocation is REQUIRED  4 Weekdays (see website for FY2011 schedule)  Supervisor Review & Sign  Vacation  Cardholders Retain Original Documents  Record Retention  Sponsored Agreements – at least 3 years, governed by agreement  Other University Funds – 3 years  Document Submission  Group Travel cardholders MUST submit copies of all invoices, receipts and statements each month – CPO 8A  Grant Funded/Sponsored Program cardholders MUST submit copies of all invoices, receipts and statements each month - CPO 38A

4.  Monitor Compliance  Receipts  Allocations  Supervisor Reviewed  Allowable Purchases  Report Provided to Summarize Findings  30 days to Respond  Final Report and Response  Provided to Dean/VP

5.  Purchase Limits  General Office/Travel: $5K/$5K  Group Travel: $10K/$50K  Accounting Codes  Chart: E  ORGN: Cardholder Agreement  ACCT: Card Type

6.  Split Purchases  Personal Use  Delegation  Flowers  Coffee/Break Room Supplies  Restaurant Meals  A full list of restrictions can be found in the Requirements and Procedures Manual

7.  Allowable:  Hotels  Airlines  Rental Cars  Rental Car Gas  Airport Parking  Not Allowable  Restaurant Meals (unless Group Travel)

8.  Notify ProCard Administrator  Surrender Pcard  Cancelled by PCA  Cardholder Notified  Forward Card to PCA