1. The Real At Risk E-Content: University Web Resources EDUCAUSE Joanne Kaczmarek University of Illinois at Urbana-Champaign Taylor Surface OCLC October 12, 2006 Copyright Joanne Kaczmarek & Taylor Surface 2006. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.

2. ECHO DEPository UIUC / OCLC Content University Archives Wants Faculty papers University and departmental publications University and departmental policies and procedures Course catalogs and timetables Programs of study Committee meeting minutes Documentation of organizational changes Student organization files Campus planning records - construction drawings and files Campus photos

3. ECHO DEPository UIUC / OCLC When and Why to Use Web Capture When –Quick capture student life and culture –Regular capture course catalogs, timetables WHY –Other campus activities –Decentralized systems –Information management practices

4. Web Archives Workbench Managing the identification, selection, and acquisition of web content

5. ECHO DEPository UIUC / OCLC The Arizona Model: Archival Practice Identify Collecting Scope Provenance, Original Order and Context Macro Appraisal Analysis – Identification of Record Series Content Acquisition Arrangement Completed and placed in repository

6. ECHO DEPository UIUC / OCLC WAW: Suite of Tools Discovery Tool Properties Tool Harvest Tool Analysis Tool Identify Collecting Scope Provenance and Context Macro Appraisal Provenance and Context Macro Appraisal Analysis Arrangement Analysis Arrangement Content Acquisition Placed in Repository Content Acquisition Placed in Repository

7. ECHO DEPository UIUC / OCLC Identify Collecting Scope

8. ECHO DEPository UIUC / OCLC Identify Collecting Scope

9. ECHO DEPository UIUC / OCLC Identify Collecting Scope

10. ECHO DEPository UIUC / OCLC Identify Collecting Scope

11. ECHO DEPository UIUC / OCLC Identify Collecting Scope

12. ECHO DEPository UIUC / OCLC Provenance, Context & Macro-Appraisal

13. ECHO DEPository UIUC / OCLC Provenance, Context & Macro-Appraisal

14. ECHO DEPository UIUC / OCLC Visualize – Create a site map Organize – Identify and describe content to harvest (series) Process – Set up harvests Monitor – Find changes to the site map over time Visualize – Create a site map Organize – Identify and describe content to harvest (series) Process – Set up harvests Monitor – Find changes to the site map over time Analysis and Arrangement – currently in development

15. ECHO DEPository UIUC / OCLC Content Acquisition & Ingest to Repository

16. ECHO DEPository UIUC / OCLC Content Acquisition & Ingest to Repository

17. ECHO DEPository UIUC / OCLC Web Archives Workbench One interface, many uses –Collecting Scope –Provenance and Administrative Metadata –Selection criteria –Description –Harvesting One tool, many types of harvests to meet many needs –Entire sites –Logical pieces of sites (Series) –Individual documents from sites

18. ECHO DEPository UIUC / OCLC UIUC Content Collected via WAW College and Department Information – through main web pages of departments Faculty Information –linked from faculty web space Official Publications and Documents –posted on administrative web space

19. ECHO DEPository UIUC / OCLC Link to Provost Website

20. ECHO DEPository UIUC / OCLC Undergraduate Minors

21. ECHO DEPository UIUC / OCLC Link to eZines

22. ECHO DEPository UIUC / OCLC News and Social Networks

23. ECHO DEPository UIUC / OCLC Facebook

24. ECHO DEPository UIUC / OCLC Link to Programs

25. ECHO DEPository UIUC / OCLC Study Abroad Scholarships

26. ECHO DEPository UIUC / OCLC Departmental Events

27. ECHO DEPository UIUC / OCLC Focus on Faculty Papers

28. ECHO DEPository UIUC / OCLC Faculty Web Space

29. ECHO DEPository UIUC / OCLC Working and Published Papers

30. ECHO DEPository UIUC / OCLC Capture of Actual PDF

31. ECHO DEPository UIUC / OCLC Significant Records of Permanent Value

32. ECHO DEPository UIUC / OCLC Programs of Study

33. ECHO DEPository UIUC / OCLC Programs of Study

34. ECHO DEPository UIUC / OCLC Programs of Study

35. ECHO DEPository UIUC / OCLC Programs of Study

36. ECHO DEPository UIUC / OCLC “WAW Appeal” Robust capabilities for documenting departments responsible for content –predecessors, successors, children, parents, etc. Inheriting metadata – applied to content/objects associated with particular domains Run locally or as a service Content can be automatically deposited into a reliable digital archive

37. For Further Information Contact: Joanne Kaczmarek, Archivist for Electronic Records University of Illinois at Urbana-Champaign jkaczmar@uiuc.edu Taylor Surface, Global Product Manager, OCLC Online Computer Library Center taylor_surface@oclc.org