1. Preparing an Oral Presentation

2. Five Areas of Focus Preparation Organization Audience rapport
Visual aids
Delivery

3. Preparing an Oral Presentation
Identify your purpose.
Decide what you want your audience to believe, remember, or do when you finish.
Aim all parts of your presentation toward your purpose.
Know your audience
Friendly?
Neutral?
Uninterested?
Hostile?

4. Preparing an Oral Presentation
Organize the introduction.
Capture attention by opening with a promise, a story, a startling fact, a question, a quotation or a relevant problem.
Introduce your topic.
Establish the speaker’s credibility.
Preview the main points.
Get the audience involved.
Tell them what you are going to tell them.

5. Preparing an Oral Presentation
Organize the body.
Develop two to four main points.
Arrange the points logically.
Streamline your topic and summarize its principal parts.
Include only relevant information.
Tell them.

6. Preparing an Oral Presentation
Prepare transitions.
Use “bridge” statements between major parts (I’ve just discussed three reasons for X; now I want to move to Y).
Use verbal signposts (however, for example, etc.)

7. Preparing an Oral Presentation
Organize the conclusion.
Review your main points.
Provide a final focus. Tell your listeners how they can use this information, why you have spoken, or what you want them to do.
Plan a graceful exit.
Tell them what you told them.

8. Designing and Using Graphics

9. Designing and Using Graphics
Highlight the main ideas.
Focus on major concepts only.
Avoid overkill. Showing too many graphics reduces effectiveness.
Keep all visuals simple.

10. Designing and Using Graphics
Ensure visibility.
Use large type for slides.
Position the screen high enough to be seen.
Be sure all audience members can see.
Enhance comprehension.
Give the audience a moment to study a visual before discussing it.
Paraphrase its verbal message; don’t read it.

11. Delivering a Presentation

12. Audience Attention Enhancers
1. A promise By the end of this presentation, you will be able to Drama Tell a moving story; describe a serious problem. 3. Eye contact Command attention at the beginning by making eye contact with as many people as possible. 4. Movement Leave the lectern area. Move toward the audience. 5. Questions Ask for a show of hands. Use rhetorical questions.

13. Audience Attention Enhancers
6. Demonstrations Include a member of the audience. 7. Samples/gimmicks Award prizes to volunteer participants; pass out samples. 8. Visuals Use a variety of visuals. 9. Self-interest Audience wants to know “What’s in it for me?”

14. Presentation Delivery Methods
PowerPoint
Overhead Projector
Flipchart
Write-and-wipe Board
Posters
Handouts
Video

15. Tips for Team Presentations
Build credibility as a team.
Present your team as unified.
Support each teammate during presentation.

16. Tips for Effective Presentations
Be knowledgeable about your topic.
Use notes appropriately.
Make good use of visuals.
Practice using your visual aids.
Rehearse your talk, perfecting the handling of your visual aids.
Practice talking to the audience and not to the visual.

17. Stage Fright

18. Your Symptoms of Stage Fright?
Stomach butterflies
Pounding heart
Shortage of breath
Sweaty palms
Dry throat
Unsteady voice
Trembling hands
Tied tongue
Wobbly knees

19. Overcoming Stage Fright
Prepare your topic 150%.
Use positive self-talk.
Convert your fear into anticipation and enthusiasm.
Shift the focus from yourself to your visuals.
Shift the focus from yourself to your audience.

20. Overcoming Stage Fright
Give yourself permission to make an occasional mistake.
Ignore stumbles; keep going. Don’t apologize.
Make the listeners your partners. Get them involved.
Just before you speak, practice deep breathing.

21. Preparing for Your Oral Presentation:
Prepare, Practice and Refine

22. Prepare Organize content in an outline.
Introduction: Tell them what you are going to tell them.
Body: Tell them.
Conclusion: Tell them what you have told them.
Write speaker notes.
Develop the visual aids.

23. Practice Rehearse the entire presentation. . With the team
In front of at least one other group of people
* Be sure to use visual aids during your rehearsals.
Ask the practice audiences to give you feedback.

24. Refine
Make necessary changes using the practice audience’s feedback.
Practice the presentation with those new changes.
RPE

25. Common Pitfalls Lack of an effective introduction to the topic
Lack of purpose and/or direction
Lack of persuasive data
Poor visuals
Unprepared, unknowledgeable speakers
Lack of team cohesiveness