1. Oral and Online Presentations (Class 10.1 – March 26, 2013) CSE 3316 – Professional Practices Spring 2013 Instructor – Bill Carroll, Professor of CSE

2. Guest Speaker – 3/28/2013 Jim Greer, Chief Operating Officer, Oncor Electric Delivery Smart Meters – Deployment and Advances Location – Rady Room, Nedderman Hall

3. Today Developing Oral and Online Presentations – Professional Practices in Computer Science, Vol. 3, Pearson Learning Solutions, pp. 175-205. Building Your Career with Oral Presentations Planning Your Presentation Writing Your Presentation Completing Your Presentation

4. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 1 Developing Oral and Online Presentations

5. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 2 Building Your Career with Oral Presentations Display Your Skills Think on Your Feet Grasp Complex Issues Handle Challenges

6. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 3 The Three-Step Process Analyze Situation Gather Information Select Medium Get Organized Revise Master Delivery Prepare to Speak Overcome Anxiety Adapt to the Audience Compose the Message PlanningCompletingWriting

7. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 4 Planning the Presentation Analyze the Situation Analyze Select the Medium Select GatherInformationGatherInformation Organize the Information Information

8. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 5 Analyzing the Purpose InformInform PersuadePersuade CollaborateCollaborate

9. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 6 Analyzing the Audience Uninterested Apprehensive Hostile Supportive Interested But Neutral Interested But Neutral

10. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 7 Selecting the Right Medium Web-Based Presentations Web-Based Presentations In-Person Presentations In-Person Presentations

11. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 8 Organizing the Presentation Main IdeaScopeApproach Constraints Expectations Direct Indirect One Message Audience Needs

12. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 9 The Presentation Outline State your purpose and main idea Organize your points and sub-points Identify major points throughout Plan transitions between sections Prepare bibliography and sources Choose a compelling title

13. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 10 The Speaking Outline Simplify Planning Outline Select Key Words Add Delivery Cues Arrange Your Notes

14. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 11 Writing the Presentation Adapting to the Audience Adapting to the Audience Composing the Presentation Composing the Presentation

15. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 12 Adapting to the Audience Small GroupsLarge Audiences Casual Style Encourage Participation Simple Visuals Formal Style Control Participation Multimedia

16. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 13 Presentation Introduction Arouse Interest Build Credibility Preview Message

17. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 14 Presentation Body Connect Ideas Capture Attention

18. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 15 Presentation Close Restate Points Describe Steps Finish Strong

19. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 16 Effective Visual Aids Visualize IdeasCreate Interest Increase VarietyPromote Learning

20. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 17 Types of Visual Aids Chalkboards and Whiteboards Chalkboards and Whiteboards Flip Charts Other Visuals Electronic Presentations Electronic Presentations Overhead Transparencies Overhead Transparencies

21. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 18 Creating Effective Slides Readable Content Modified Graphics Design Elements Animation and Effects

22. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 19 Writing Readable Content One ConceptShort Phrases Visual AidsParallel Grammar Under 25 Words Active Voice

23. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 20 Designing Slide Graphics Simplify VisualsHighlight Key Points Clear Visual Paths Logical Layouts Fewer Details Shorter Elements

24. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 21 Selecting Design Elements Color Schemes Background Elements Foreground and Artwork Fonts and Type Styles

25. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 22 Animation and Effects Function vs. decoration Transitions and builds Action buttons/hyperlinks Multimedia elements

26. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 23 Online Presentations DisadvantagesDisadvantagesAdvantagesAdvantages Cost Savings ConvenienceConvenience Limited Feedback Technology Issues

27. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 24 Online Presentation Tips Send Preview Materials Consider the Audience Ensure Compatibility Keep Content Simple Get Feedback Often Allow Plenty of Time

28. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 25 Completing Presentations Finalizing Slides and Support Finalizing Slides and Support Preparing to Speak Preparing to Speak Practicing Your Delivery Practicing Your Delivery Overcoming Anxiety Overcoming Anxiety Handling Questions Handling Questions

29. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 26 Finalize Slides and Support Title Slides Agenda Slides Navigation Slides Printed Handouts

30. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 27 Preparing to Speak Subject Matter Speaking Occasion Purpose Audience Memorizing The Speech Memorizing The Speech Reading a Printout Reading a Printout Speaking From Notes Speaking From Notes

31. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 28 Practicing Your Delivery Present Naturally Track Your Time Check the Equipment Rehearse the Speech Anticipate Questions Introduce the Slides

32. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 29 Overcoming Anxiety Prepare and practice Stay positive Visualize success Take deep breaths Be ready

33. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 30 Overcoming Anxiety Get comfortable Don’t panic Stay focused Make eye contact Keep going

34. Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter 12 - 31 Responding to Questions Anticipate Questions Focus on Questioner Respond Appropriately Maintain Control Survive the Hot Seat End the Presentation