1. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 1 Requesting Copies and Interlibrary Loans in the IAMSLIC Z Catalogue

2. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 2 Introduction The IAMSLIC Z39.50 Distributed Library facilitates international resource sharing among aquatic and marine science libraries and information centers.IAMSLIC Z39.50 Distributed Library In this presentation, users will gain information on how to request materials from IAMSLIC members.

3. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 3 Outline Requesting through the Z Catalogue –Requests for photocopies (non-returnable items.) –Requests for the loan of books and other (returnable) items. Requesting through the IAMSLIC Discussion List

4. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 4 Requests for photocopies (non- returnables) Requesting is limited to IAMSLIC members only. –Check for membership, see: http://www.iamslic.org/members/member_dir.html Search the Z Catalogue –All records within the catalog including monographs and serials (print and/or electronic). –Retrieves serials holdings from the Union List of Marine & Aquatic Serials (displayed first).

5. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 5 Requests for non-returnables Need help searching the Z Catalogue? –See the Resource Sharing Searching Tutorial http://www.iamslic.org/publications_papers/resources haring.ppt http://www.iamslic.org/publications_papers/resources haring.ppt –Contact the chair of the Resource Sharing Committee http://www.iamslic.org/about/committees.html#8

6. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 6 Requests for non-returnables From the list of returned records, select the correct item record and best holding location. –Links to local holdings appear in records for journals or other serials that contain an ISSN field. –For some locations that are part of larger institutions with multiple locations listed in one combined union catalog, check the detailed holdings to verify which location owns a desired title.

7. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 7 Requests for non-returnables When selecting a holding location, note that some lenders are lenders of “last resort” and not to be queried until all other locations have been exhausted. Vary your selection of holding locations to spread the burden of lending. Do not always select the same location!

8. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 8 Requests for non-returnables Click “Submit Borrowing Request”. Enter the IAMSLIC user ID. Enter the IAMSLIC password. Click “Submit ID and Password”. When IAMSLIC membership is confirmed, click “Continue”.

9. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 9 Requests for non-returnables Confirm the TITLE/AUTHOR information matches your request. Note the holding location’s lending policies. Do not proceed if you cannot comply with these policies. Indicate that this is a Copy request. Click “CONTINUE – Borrow from this Library”.

10. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 10 Requests for non-returnables Provide a complete citation for the item (article, book chapter, etc.) Select your library from the list of members. Click “CONTINUE – Verify your Library Information”.

11. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 11 Requests for non-returnables Indicate which methods of delivery you accept. Enter a local note, if desired. Click “CONTINUE – Finalize Request”. Click “FINISH – Send Request”.

12. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 12 Requests for non-returnables Request goes to holding location via email; a copy of the request goes to your email. Holding location responds directly via email if the request can or cannot be filled. Material is sent directly to requesting library.

13. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 13 Requests for the loan of books and other returnables Requesting is limited to IAMSLIC members only. –Check for membership, see: http://www.iamslic.org/members/member_dir.html Search the Z Catalogue –All records within the catalog including monographs and serials (print and/or electronic.) –For the list of current participating libraries, see: http://library.csumb.edu/cyamus/ill/liblist.php

14. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 14 Requests for returnables Need help searching the Z Catalogue? –See the Resource Sharing Searching Tutorial http://www.iamslic.org/publications_papers/resources haring.ppt http://www.iamslic.org/publications_papers/resources haring.ppt –Contact the chair of the Resource Sharing Committee http://www.iamslic.org/about/committees.html#8

15. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 15 Requests for returnables From the list of returned records, select the correct item record and best holding location. –In some institutions, the online catalog is a union catalog of many different branch libraries within the institution. When you search these combined catalogs through the Z Catalogue, the local holdings information about which branch owns a particular item is not always available.

16. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 16 Requests for returnables When selecting a holding location, note that some lenders are lenders of “last resort” and not to be queried until all other locations have been exhausted. Vary your selection of holding locations to spread the burden of lending. Do not always select the same location!

17. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 17 Requests for returnables Click “Submit Borrowing Request”. Enter the IAMSLIC user ID. Enter the IAMSLIC password. Click “Submit ID and Password”. When IAMSLIC membership is confirmed, click “Continue”.

18. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 18 Requests for returnables Confirm the TITLE/AUTHOR information matches your request. Note the holding location’s lending policies. Do not proceed if you cannot comply with these policies. Indicate that this is a request for the entire item. Click “CONTINUE – Borrow from this Library”.

19. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 19 Requests for returnables Select your library from the list of members. Click “CONTINUE – Verify your Library Information”.

20. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 20 Requests for returnables Enter a local note, if desired. Click “CONTINUE – Finalize Request”. Click “FINISH – Send Request”.

21. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 21 Requests for returnables Request goes to holding location via email; a copy of the request goes to your email. Holding location responds directly via email if the request can or cannot be filled. Material is sent directly to requesting library. Requesting library assumes all responsibility for the safe receipt and return of borrowed material.

22. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 22 Requests to the IAMSLIC Discussion List Use only after searches of the Z Catalogue have failed to find the desired item, or when holding locations within the Z Catalogue are unable to fill the request. Send to email to: iamslic@ucdavis.eduiamslic@ucdavis.edu Subject line reads: –ILL – (Title)

23. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 23 Requests to the IAMSLIC Discussion List Provide as much information about the item as possible. Limit each email to a request for one item only –for multiple items send multiple emails! Send a follow-up email to the list when the item has been filled. –Subject line reads: ILL FILLED – (Title)

24. June 2004 IAMSLIC Resource Sharing Committee, 2003-2004 24 For more information Chair of the Resource Sharing Committee http://www.iamslic.org/about/committees.html#8 Interlibrary Loan Code for the United States http://www.ala.org/ala/rusa/rusaprotools/referenceguide/i nterlibrary.htm International Lending and Document Delivery: Principles and Guidelines for Procedure http://www.ifla.org/VI/2/p3/ildd.htm