3. PowerPoint Tips for Effective Presentations The Dos and Don’ts

4. Goals A smooth natural delivery of information The electronics and special effects should not be apparent to your audience Do not overdo it Beware of creating more interest in the software than the material you are presenting

5. Benefits Dynamic, full-color multimedia presentations are available to the average presenter Data can be presented and compared Last minute changes are possible Special effects add interest Production costs are low Transmission to remote location is possible

6. Limitations Presentation equipment is expensive Computer/graphic skills are required Presentation depends more upon equipment than the presenter A darkened room is required

7. Your Presentation Your Slides Slide Transitions Sound Effects Animations

8. Your Slides Titles Bullets Graphs Fonts Colors

9. Rules for Margins Use adequate margins for each frame Leave equal margins at top and sides Leave slightly larger margin at the bottom

10. Titles Appear on every page Attention-getting Short Forceful Names the key benefit from each page

11. Bullets Don’t list exactly what you plan to say Outlines are best No more than 5 lines per frame Use bullets/numbers to organize ideas No more than 6 words per line Use the same verb tense, cases and number (s or p)

12. Rules for Text Avoid using all caps for large blocks of type ISN’T THIS HARD TO READ?

13. Rules for Text Limit your fonts to 1 or 2 below Recommended minimum size is 18 points Sizes Sizes Weights Weights

14. Sizes of Type Regular Type 44 point 36 point 24 point 20 point 18 point 16 point 14 point 12 point

15. Rules for Text Use simple block typefaces and san serif typefaces Helvetica & Arial are ideal Fancy/ornate should be avoided Use boldface type instead of underlining to add emphasis

16. Readability 60 pt Arial 60 pt Times 60 pt Arial Narrow 30 pt Arial 30 pt Times 30 pt Arial Narrow

17. Rules for Graphs Keep it simple Avoid too many elements Lines, Segments, Colors, Textures Place labels of graphs and charts horizontally (not vertically)

18. Bar Charts Compare amounts of several items in a series

19. Line Graphs For more information about measurable quantities over a period of time than can fit in a single bar graph

20. Pie Graphs Show the components of a whole Broken down into percentages and represent pieces of the pie Your data must add up to 100 percent

21. Flowcharts Not for illustrating statistics Used for showing specific steps in a process Start End

22. Rules for Colors Use color sparingly Limit colors to 2 or 3 Use distinctive color contrasts between text (dark) and background (light) Use lots of white space

23. Contrasts Owl

24. The Power of Suggestion RED – Heightens Emotion BLUE – Indicates Conservatism YELLOW – Happy, Friendly PINK – Youthful, Innocent PURPLE – Royal, Trustworthy GREEN – Stimulates Interaction BLACK – Has happened and can’t be changed

25. Look Out for Errors Check Spelling Check Numbering Check Math Check Grammar Have someone you trust proofread your material (paper vs. screen)

26. Rules for Graphics Enhance, not distract Compatible Colors Avoid superimposing words over graphics

27. Avoid superimposing words over graphics.

28. I could call in sick, sneak off to the golf course that day and not have to deal with it… I could learn PowerPoint and create my own on-line presentations… Rules for Animations Use builds, or reveals, so the audience doesn’t move ahead of your point Practice, practice, practice Option 1Option 2Option 3 I could put it off and use last year’s old and out of date overheads and fumble through it…

29. Rules for Sounds and Music Sounds don’t convert easily to a MAC platform Sound effects are annoying if overused Music works best on a looped ongoing presentation

30. Slide Transitions Going from slide to slide Most presenters overuse transitions Stick with one or two non-distracting transitions Use a “wipe up” transition, or a “cover down” to guide the eye gracefully back to the top

31. Slide One Using “Wipe Up”

32. Slide Two Using “Wipe Up”

33. Slide Three Using “Wipe Up”

34. Slide One Using “Cover Down”

35. Slide Two Using “Cover Down”

36. Slide Three Using “Cover Down”

37. Random Slide Transitions Fade Through Black

38. Random Slide Transitions Cover Left Down

39. Random Slide Transitions Random Bars Vertical

40. Controlling Your Slides Turn your Screen BLACK and back again... or.

41. Controlling Your Slides Turn your Screen WHITE and back again... or,

42. Controlling Your Slides To show or hide your pointer... or =

43. Controlling Your Slides To end your show ESC or CTRL+Break or Minus or END

44. Controlling Your Slides To advance to next slide Mouse Click or Spacebar or N or Right Arrow or Down Arrow or Page Down

45. Controlling Your Slides To return to previous slide Backspace or P or Left Arrow or Up Arrow or Page Up

46. Controlling Your Slides To go directly to a specific slide ENTER ENTER

47. Rules for Handouts for your Audience Don’t pack too many slides on one page Leave room for note taking You can print all or just the ones you want them to study Watch out for “Black/White” vs. “Pure Black and White”

48. Slides Handouts Notes Pages Outline View

50. 2 3 4 6 9

51. Rules for Closing Use one or two closing slides Start and end with a black frame End your presentation gracefully

52. Rules for Delivery Maintain good eye contact with your audience Don’t read from your notes NEVER read from the (front) screen Work the whole room Never be mechanical

53. Rules for Delivery Talk louder than you think you should Use a lot of gestures to animate your presentation and channel nervous energy productively Strive for the Five C’s of platform excellence Confident Credible Competent Convincing Comfortable