1. 1 How to Prepare and Present a Technical Poster Tracy Volz tmvolz@rice.edu Cain Project Rice University

2. 2 Posters Present a Challenge Posters Present a Challenge Posters must be lean and clean Posters must stand alone Audiences come and go

3. 3 Today’s Plan Review and apply design principles Promote your “News”

4. 4 What’s “The News”?

5. 5 What’s YOUR News? What problem are you solving? What are your results/conclusions? What sets your work apart? – New theoretical approach / methods / interpretation of data Why does your work matter? How can your work be applied?

6. 6 Connect with the Audience Why are they interested? What are their backgrounds? How will they benefit? What are their questions?

7. 7 Support for “The News” Rank info: MUST / Good / nice Include the MUST Add some Good Save nice details for discussion

8. 8 Make “The News” Accessible Include problem stmt/obj or abstract Use specific headings Reduce jargon

9. 9 Visualize “The News”

10. 10 VISUALIZE “The News” Is it problem / solution? Is it an image? Is it a contrast? (old vs. new) Is it a demonstration?

11. 11 Relate News to Layout Match visualization to layout – Left-to-right flow in vertical columns – Left-to-right flow in horizontal rows – Centered image with explanations – Two fields in contrast

12. L-to-R Flow in Vertical Columns Flows top to bottom, left to right Title & Authors

13. ResultsMethods Goals Problem Table 1 Conclusions Fig 2

15. L-to-R Flow in Rows Title & Authors Part 1 Part 2 Part 3

18. Centered Image & Explanations Title & Authors Abstract

20. Two Fields in Contrast Title & Authors

22. 22 Guide the Reader Scale expresses relative importance Indenting shows subordination –As in this example White space directs gaze Color adds emphasis or coherence

23. 23 Font Style and Size Title (6 – 8 words) – Sans Serif – 90 - 120 pt Headings (3 words) – Sans Serif – 36 - 48 pt Text – Sans serif – 30 - 36 pt.

24. 24 Principles of Explanation Introduce figure beforehand Discuss figure afterward Tag images with explanations

25. 25 If you design a poster that looks like this...

27. 27 your audience will react like this

28. 28 Fat Text - - to - - Lean Text The ideal anesthetic should quickly make the patient unconscious but allow a quick return to consciousness, have few side effects, and be safe to handle. Ideal anesthetics – Quick sedation – Quick recovery – Few side effects – Safe to handle

29. 29 Details Matter! Check for consistent formatting Check grammar & spelling Use a correct bibliography Give credit to others Include contact info

31. 31 Problems Producing Visuals Size Colors Labels Units Chart junk Significant figures and error bars

32. Graph -- draft

33. Graph -- final

34. Occupancy Rates 2003

35. No Overall Change in Occupancy Rates 2003 West tower East tower North tower

36. 36 Present “The News”

37. 37 SHOW What You Know! Prepare 1, 2, and 5 minute talks Begin by summarizing “News” Reinforce key findings Catch up newcomers quickly Ask audience questions

38. Communicate with Confidence Talk to audience Stand up straight Integrate gestures Use voice to convey enthusiasm Adjust pacing