1. Pell Grant and Campus Based Programs Erin Porter Assistant Director Scholarships & Financial Aid Texas A&M University

2. Agenda  Federal Pell Grant  Federal Supplemental Educational Opportunity Grant (FSEOG)  Federal College Work-Study (FWS)  Federal Perkins Loan

3. Pell Grant

4. General Pell Eligibility  Undergraduate, prior to earning first Bachelors/Professional degree (includes foreign degrees)  Postbaccalaureate program  the program does not lead to a graduate degree;  the school offering the program does not also offer a bachelor’s degree in education;  the student is pursuing an initial teacher certification or licensing credential within a state; and  consists of the courses required by a state to receive a professional certification or licensing credential necessary for employment as a teacher in an elementary or secondary school in that state  Amount of Pell is linked to EFC, enrollment, and school’s COA  See chart  Student may be eligible for payment at any enrollment status

5. Initial Calculation  An initial calculation is the first calculation of a student’s Federal Pell Grant award.  The institution must use the current, documented enrollment status (may be a projected status).  If no date documented, the date of initial calculation is the later of:  Processed date of the initial SAR or ISIR, or  Date the student enrolls

6. Date of Initial Calculation  Earliest possible date is date of receipt of an EFC from an ED product (assuming Pell Payment Schedule has been issued), such as:  SAR or ISIR with an official EFC (processing date)  FAA Access EFC  FAFSA on the Web EFC  School may choose a later date such as completion of verification

7. Required Recalculation  Enrollment status changes between terms  Student never begins attendance in one or more classes  Lump sum payment according to work completed in prior payment periods  Must use final enrollment status of prior terms with no disbursements  If final enrollment status for the term is different from initial calculation, must recalculate  Include in enrollment status only courses completed (includes earned F’s and incompletes)  Cannot include drops or withdrawals in enrollment status

8. Institutional Options  Recalculations for changes in enrollment status  Recalculates for all changes in enrollment status during the term  Does not recalculate for changes in enrollment status at any time in a term after initial calculation (assumes student has begun all classes)  Does not recalculate after a Pell recalculation date

9. Institutional Options  May have a Pell recalculation date  For term  By course  A student’s ultimate Pell recalculation date for the term is the Pell recalculation date of the last course the student attends or is expected to attend  If a student drops, withdraws from, or adds a class before Pell recalculation date, must recalculate based on any change in enrollment status through that Pell recalculation date

10. Valid SAR/ISIR and New EFC  Receipt of a valid SAR or valid ISIR after an initial calculation with a new EFC requires recalculating a student’s award  Enrollment status used after an initial calculation depends on whether  SAR/ISIR is received in the term, and  A disbursement has been made for a prior term

11. Valid SAR/ISIR and New EFC  No disbursement for a term has been made  If receive a valid SAR or valid ISIR in a term:  must use the effective enrollment status for that term under the institution’s policies for recalculations  If receive a valid SAR or valid ISIR in a subsequent term:  disbursement for a prior term is based on the enrollment for the work completed in the prior term

12. Valid SAR/ISIR and New EFC  Disbursements have been made  If receive a valid SAR or valid ISIR in a term:  must use the effective enrollment status for that term under the institution’s policies for recalculations  If receive a valid SAR or valid ISIR in a subsequent term:  must use the effective enrollment status under the institution’s policies for recalculations for a prior term with a disbursement

13. Zero EFC treatment or Iraq & Afghanistan Service Grant  Zero EFC Treatment  Otherwise Pell eligible  Parent/guardian dies in military service in Iraq or Afghanistan after September 11, 2001  Use zero EFC for packaging Federal Student Aid  Iraq and Afghanistan Service Grant  Non Pell eligible EFC  Award amount equal to maximum Pell award  Not considered estimated financial assistance for packaging  Cannot exceed COA

14. Concurrent Enrollment  Student may not receive a Pell Grant at two or more schools concurrently  If concurrent enrollment appears to exist (reported enrollment dates within 30 days of each other), COD sends the school that submitted the disbursement a Warning Edit 069  Concurrent enrollment must be resolved  One school must back out its payment (if actual concurrent enrollment)

15. Potential Overaward Process (POP)  Student may receive only one Scheduled Award in the award year –100% maximum  Two Pells in an Award Year eliminated in 11/12  POP based upon student receiving no more than one Scheduled Pell Grant award in an award year (100%)  A student may receive disbursements from more than one Attended School in one award year (but not concurrently)  When more than one Attended school reports disbursements for a student, COD checks that more than 100% eligibility has not been used  No single school may pay more than 100%  If the COD system receives disbursement information that student has received more than 100% of Scheduled Award, student is in a POP situation

16. Two Pells in an Award Year  Eliminated for 2011-2012 award year forward  Allowed student to receive 200% of scheduled award in a single award year  AEI should be set to True in COD if receiving second Pell award in previous award year.

17. Resolving POP  COD response to a POP situation is to allow it to exist for 30 days from date MRR is created  Notifies all schools involved that POP situation must be resolved within 30 calendar days  Continues to accept disbursement information  Student will be removed from POP status if:  Downward adjustments bring TEU to 100% or less  School submits maintenance record with AEI set to “true”

18. Unresolved POP  Unresolved POP –more than 30 days  COD reduces all accepted and posted disbursements to $0.00 at all schools  Each school that correctly paid Pell funds must re-report disbursement information to COD  COD does not prevent another POP for same student  During POP, COD School Relations Center is involved  Escalates issue if same schools create another POP

19. Crossover Payment Periods  Payment period that includes June 30 and July 1 --crosses over two award years  May be a term or a nonterm payment period  Pell must be assigned to one award year  Must have valid SAR/ISIR for assigned year  Pell may be awarded with EFC from different award year than other Title IV aid  Must use same EFC, COA, and need for all Title IV programs except Pell  For Pell must use EFC from award year from which student will be paid

20. 2011 Crossover Payment  Comparison of 10/11 and 11/12 award years is not required  Requirement removed by Department of Defense and Full-Year Continuing Appropriations Act 2011 (DCL P-11-02)  Grants flexibility for you to decide from which award year crossover Pell is paid  Decide on individual student basis  Assign crossover period to same award year for all students  Schools cannot disburse both 10/11 and 11/12 Pell to same student in same payment period  Crossover period must be assigned to one award year  Schools cannot establish policy whereby Title IV aid is not paid in crossover payment period

21. Campus Based Programs

22. Campus-Based Programs  Funds managed by the institution  Matching requirements (75/25): waived for Title III/V schools  25% transfer option from FWS or Perkins to FSEOG  3-5% Administrative allowance to offset costs  The e-Campus-Based System  Required FISAP reporting  Report previous year’s expenditures  Request funds for the next year  Due no later than October 1 st each year

23. Requirements Enrollment  Campus based aid does not require the student to be at half-time  Does not apply to teacher certification or professional credential program Need  All three programs require student to reflect need

24. Federal Supplemental Educational Opportunity Grant  Eligibility  Undergraduate students only  First time bachelor’s degree  Reasonable portions to non-traditional students  Exceptional need  Award in EFC order (start with $0)  PELL recipients given priority

25. FSEOG  FSEOG Awards  $100 annual minimum (can be prorated)  $4000 annual maximum  $4400 annual maximum for approved study abroad programs

26. Federal Work-Study  Eligibility  Financial need  Eligibility for other federal programs  Undergraduate or Graduate  No minimum or maximum award, but school may set  Cannot exceed financial need  Consider hours of employment and wage earned  Periods of non-attendance  Summer  Must enroll for next regular session  Earnings must be counted in next term’s aid package

27. Federal Work-Study  Eligible Employers  On Campus – 75% federal share  Request 100% federal share for Title III/V Schools, Reading and Math Tutors, Civic Education  Government/Non-profit agency – politics and lobbying prohibited – 75% federal share  Private, for-profit agency  Max of 25% of FWS allocation per year  Must be related to major  50% federal share

28. Federal Work-Study  Eligible Employers – cont  Community Service  7% of FWS allocation  Health care, child care, education, literacy training, or social services  75% federal share  No Child Left Behind  Reading tutors of pre-school aged children  100% federal share

29. Federal Work-Study  Non School Employers  Contract must be drafted, approved and signed before student begins work  Contract should clarify:  Employer  Who will pay student  Who will pay benefits (unemployment, workers comp, etc.)

30. Federal Work-Study  Conditions  Must be paid at least minimum wage  Current- $7.50  Cannot displace regular employees  Must be paid all hours worked  Cannot be paid for receiving classroom instruction  Must be paid at least once a month  Wages paid to student or can be paid toward student account

31. Federal Work-Study  In the event of a major disaster, an eligible school located in any area affected by such major disaster  Continue to make FWS payments to disaster-affected students, for the period of time (not to exceed one academic year)

32. Federal Work-Study  FWS Overawards  $300 overaward tolerance for all campus-based programs  Tolerance is allowed only if overaward occurred after campus-based aid has been packaged.  Report FWS earnings on the FAFSA  Excludes FWS earnings from wages earned in EFC formula

33. Perkins  Perkins Eligibility  Undergraduate or Graduate students  Limited allocation managed by the school  Exceptional financial need (as defined by school)  Entrance and Exit interviews required

34. Perkins  Perkins Loan Limits  Undergraduate  $5500 annual limit  $27,500 lifetime aggregate  Graduate students  $8000 annual limit  $60,000 lifetime aggregate  $11,000 limit for first 2 years of academic work for any student  Aggregate limits only include unpaid principal  Study Abroad - may exceed the annual and/or aggregate loan limits by up to 20% If the reasonable costs of the foreign study program exceed the cost of attending the home school

35. Perkins  Interest Rate  0% in school  Fixed, simple 5% out of school  9-month grace period  10 year repayment  Deferments, forbearance, and cancellations available

36. Perkins  Perkins Deferments (no interest)  In school  Attending graduate fellowship program  Graduate or post-graduate study outside US (Fulbright scholar)  Rehabilitation training programs for disabled persons  Seeking but unable to find employment (up to 3 years)  Economic hardship (up to 3 years)

37. Perkins  Perkins Forbearance (interest accrues)  Temporary postponement of payments, extension of time for making payments, OR acceptance of smaller payment amounts  Economic hardship or lengthy illness  Request in writing with supporting documentation  Not to exceed 3 years

38. Perkins  Perkins Cancellation  Teaching  Low income school or high need subject matter (math, science, foreign language, special education)  Head Start programs/early intervention child care  Up to 100%  Health care services – up to 100%  Law enforcement – up to 100%  Armed Forces/Peace Corps service  50% for armed service in hostile area  70% for Peace Corps service

39. Know your Resources  IFAP- Student Aid Handbook  Vol. 3 Chapter 3 Calculating Pell Grant Awards  Vol. 3 Chapter 7 Awarding Campus-Based Aid  Vol. 6 Managing Campus – Based Programs  Dear Colleague Letters  GEN-11-02  The eCampus-Based System  https://cbfisap.ed.gov/ecb/CBSWebApp/ https://cbfisap.ed.gov/ecb/CBSWebApp/

40. Questions?