1. JUNO SECURE ROOM BOOKING Telepen

2. Group Study Room Booking Juno Room booking can be supplied in two variants: – Secure i.e. a lock on the door and a reader/pin pad to open the door. – Non Secure, relies on Student self management. A system can be made up of both secured and non secured rooms. Telepen

3. Juno Room Booking System Defined  Juno is in fact a dual Library Access Control & Room Booking System which can be supplied with both or either elements.  The Juno database is populated from the ILS/LMS and the library can define which fields are downloaded.  Some fields are compulsory such as “Member Number” & “Expiry Date”.  Juno is already in use with connections to Millennium, Sierra, Aleph, Alma, Unicorn, Voyager & Capita. Telepen

4. Methods of booking a Room  On Line  At The Door (Secured option)  Public Touch Screen or Kiosk Telepen

5. Room Booking – On Line Telepen First select required date

6. Room Booking – On Line Telepen Then select room type or location

7. Room Booking – On Line Telepen Student enters member number. This is filled in automatically if access to page is via Student Portal.

8. Booking Table Telepen Student then selects desired time slot and confirms.

9. Booking Confirmation Telepen Student then receives booking confirmation which includes a pin number used for gaining entry to the room. The pin number can be given to other students in the group thus avoiding a situation whereby students have to wait for the booking originator before they can enter a booked room.

10. Instantly at the Door  A user who has not made an online booking can book a room instantly at the door dependent on availability.  The display on each RB2 Door Controller will show the next 5 time slots. The student can page up and down to show further time slots. Telepen

11. Room Booking at the Door Telepen RB2 Door Controller TCP/IP or WiFi  Display shows Rooms Availability  Optional Mag Stripe Reader  RFID Reader  Optional Laser Barcode Scanner

12. Booking Kiosk Touch Screen Kiosk Wall mounted version also available.  Will Display Booking Availability.  Allow Students to Book Rooms.  Will Provide Booking Receipt with pin.  Will incorporate Receipt Printer and Barcode/MiFare Reader Telepen

13. Configurable Options  Definition of Room Types  Templates for Calendar and Room Types  Maximum Booking Time  Maximum Bookings in a set period  Rules for Advanced Bookings  “No Show” rules Telepen

14. Room Types Telepen

15. Booking Templates Telepen

16. Template Overrides Telepen

17. System Parameters Telepen

18. Emails Telepen

19. Reports The Room Booking software provides useful reports, such as:  How many users fail to take advantage of their booking.  The general level of bookings made and analysis of popular times of the day, days of the week. Telepen

20. Reports Telepen

21. Room Descriptions Telepen Descriptions and room images can be included to aid students in choosing a room.

22. Warnings and reminders  Email warnings sent to users who do not take advantage of their booking.  Email reminders sent the day before the booking due date, to try to maximise usage.  Optional text reminders. Telepen

23. RB2 Telepen Controls Door locks such as Magnetic or electric strike.

24. RB2 Functions Shows Status of Room at the door. Shows room availability and allows spontaneous booking at the door. Telepen 10.29 10:00 – 11:00 Booked 11:00 -- 12:00 Booked 12:00 -- 13:00 Available 13:00 – 14:00 Available 14:00 -- 15:00 Booked

25. Contact Details Telepen Alan Elkes SB Electronic Systems Ltd. (Telepen) Arden Grove Harpenden Herts United Kingdom AL5 4SL Tel. 44 (0) 1582 769991 www.a.elkes@telepen.co.uk www.telepen.co.uk