1. FALL 2009 WRITING – END-OF-COURSE

2. WHO MUST TEST:  ALL students enrolled in English 11  ALL Term Graduates who have not passed the writing test.

3. WHEN TO TEST  EVERYONE:  Multiple Choice: Tuesday, October 20, 2009 - MAIN  Short Paper: Thursday, October 22, 2009 MAIN  TERM GRADUATES:  Multiple Choice: Monday or Wednesday, October 19 or 21, 2009 - ALTERNATE  Short Paper: Friday, October 23, 2009 or Tuesday, October 27, 2009 - ALTERNATE

4. Term Graduates  Students scheduled to graduate by August 31, 2010  Will receive two I.D. labels  Must test two times  Must complete both MC and short paper  Will automatically be scored two times  Field J, 2 nd Attempt coded for term graduates alternate/2nd test ONLY

5. Continued  Term Graduates take both the Main MC (W3029) and Main short paper (#1658) on the same day as everyone else.  They then take both the Alternate MC (W0119) and the Alternate short paper (#1654) on the same answer document.  Be very careful and make sure students take them properly.

6. Short Paper Prompt #  EOC Writing Prompt #1658 Light Blue - MAIN and TERM GRADUATE  EOC Writing Prompt #1654 Light Green ALTERNATE and TERM GRADUATE

7. Multiple Choice Form #  FOR ALL EOC:  MainW3029  Alternate W0119

8. NEW FOR THE FALL  Field H Testing Status:  Grade 8 Codes 10 (Substitute test taken) and 11 (LEP Exempt Reading) have been removed  EOCCode 11 (LEP Exempt Reading) has been removed

9. Materials for testing  Paper of one color for brainstorming, and rough draft  Pencils, pens  Provide scratch paper or have someone check that it is blank  All paper is to be collected at the end of the test and returned to the DDOT

10. Check in  Monday, November 2, 2009  Bring all answer documents and test booklets to check in.  Bring any unused ID labels to check in with a reason why the labels were not used.  DESTROY NOTHING!!!

11. CHECK IN TIMES November 2, 2009  CHATHAM HIGH – 9:30 A.M.  TUNSTALL HIGH – 10:30 A.M.  GRETNA HIGH – 2:00 P.M.  DAN RIVER HIGH – 3:00 P.M.

12. Fall 2009 Non-Writing Non-Writing

13. Training Examiners  ANYONE who administers a test MUST attend an examiner’s training session.  Create a sign in sheet and add it to your check- in documents.  ALL examiners must sign the test security agreement.  Emphasize following the manual during testing.  Emphasize monitoring the testing.

14. TEST PREPARATION  TestNav Tutorial  eTools Live  ePAT online  Rooms are prepared and ready for testing  TestNav loaded and ready  Dividers are there  All scratch paper, testing signs, etc in room

15. Prior to Testing  Create test sessions in PEM  Be sure to go to FALL NON-WRITING and save – then add sessions  Notify students and all school personnel of test dates and sessions  Test tickets may not be printed more than FOUR(4) days prior to session  SECURE THEM JUST LIKE BOOKLETS and PRE-ID LABELS  Be sure computers are on and TestNav is loaded

16. Articles in test session  NO CELL PHONES OR ELECTRONIC DEVICES  Scratch paper and formula sheets must be signed and collected  Examiner should distribute one sheet at a time  Patty paper, grid paper, notebook paper  Proctors and examiners should be up and monitoring – not sitting

17. Special Education  REVIEW all SPED students and KNOW the testing accommodations and see that they are followed.  Note any LEP students and be sure their plan is also followed.  Provide all examiners accommodations for students they are testing.

18. NON – Writing  December 1, 2009- January 8, 2010  Best to complete all testing before winter break and save the week we return for retakes.  ALL retakes require remediation whether from last year or expedited.  Create a testing schedule, have it approved by the principal and send to DDOT by November 20, 2009

19. WHO MUST TEST  Every student enrolled in the class AND  If already passed – provide an answer document with already passed marked.  Modified standard diploma  IEP diploma  Check homebound  THERE ARE NO EXCEPTIONS  Will count in AYP

20. WHO MAY TEST  Modified standard diploma students who need numeracy and literacy – Grade 8 English and Math  Provide a list for DDOT  Test takers – students who have left school and want a credit for a diploma  Retakes – students who failed the SOL previously and need the verified credit  Term Graduates – two tries

21. Examiners  They should have a roster for each test session – print list  Sign out/in test tickets – count them  Verify Attendance or absence  Students must sign test ticket and return it to the examiner  Organize in ABC order by session  Return to STC who returns to DDOT

22. Continued  Be sure they have all materials * Scratch paper * Appropriate calculators * Formula sheets * Pencils * Accommodations  Clear the memory of all graphing/scientific calculators

23. Marking Test Complete  Pages 30-31  Every student assigned a test must be accounted for via online testing  Mark Test Complete button and choose testing status – Student Test Details Screen  Re-testers do not have to be accounted for if they are not tested  DO NOT mark a student absent until the testing window is complete

24. Testing Irregularities  MUST be reported to the DDOT immediately  Call me, then fax the irregularity sheet from the examiner’s manual to me. Keep a copy for your records.  As soon as it is resolved, I will call you and email a copy of the DOE response for your files.

25. QUESTIONS Vaughan Cell Phone: 434-432-2716 Vaughan – Office: 434-432-2761 Ext. 5022 Mrs. Stickel: 434-432-2761 Ext 5037