1. Infrastructure Projects 1 Planning & Change control – Suppliers Safety Forum Update R Dickinson / J Murphy / R Smith

2. 2 Project Remit Planning - Problem Statement - Planning is often identified as a causal factor in accidents and incidents, however what exactly ‘failed’ can often be unclear Planning time - Problem Statement - having adequate time and resource to plan and putting a freeze of change (design, methodology, sequencing etc.) at a given point prior to the activity Change - Problem Statement - change occurring and laying dormant and undetected until the actual work takes place Change Control Process - Problem Statement - having appropriate change control processes that assess the impact of the change Involving the Right People - Problem Statement - Involving the right people in the planning process – how often does the supervisor or tradesman get asked to contribute

3. 3 IW & SMIS Event Review IP Irregular Working events (118) – 2010/11/12 – 57% show or indicate a planning issue contributed. IP SMIS extract events (700) - 2011/12 – 56% of relevant events show or indicate a planning issue contributed.

4. 4 The Team A team was assembled from Network Rail and our supply chain AMCo – Andries Lienberg Carillion – Rob Tunley Invensys – Robert Cairns Murphy – John Murphy Network Rail – Mike Lyons, Mark Tingay tusp – Richard Smith A series of workshops were undertaken with additional work being carried out outside of these.

5. 5 Project Roadmap July Meeting – Outcomes of Logic Mapping exercise Objectives Less people hurt Less late changes on work More efficient delivery Better interface between stake holders Understanding the different drivers of customers, etc Smoother process than currently Expected Outcomes More engaged work force Better facilities for planning Improved Long, Medium & short range planning Improved briefing - clear & Concise Reduced Fatigue (local workforce utilised) Expected Benefits Reduction of (safety) loss events More efficient utilisation of resources Improved productivity (10%?) Improved relationships with stakeholders and our people Change Required Improved communication strategy collaborative working approach Changes to standards and rules

6. 6 Planning The working group considered long term – medium term and - short term planning. The aim being to understand how plans are currently formed and how they can be improved. The process maps below were developed. TT-90 / T-37

7. 7 Actions taken forward July to date Task Briefing Sheet development Murphy and AMCo undertook internal trials of revised TBS format. Feedback positive, formats adopted on certain projects. SNE S&SD have undertaken an exercise reviewing a number of current TBS formats and developed a revised / simplified TSB template for consideration.

8. 8 Actions taken forward July to date and going forward The Planning Toolkit Review / Finalise Planning Tool Kit requirements –Concise guidance - consideration of existing good practice gathered –Mission Room utilisation – Surround vision (currently in use on F2A and currently looking at York) –3 and 4 D Modelling utilisation –Briefing and training requirements –Creation of Planning Centres (dedicated locations) www.planning-toolkit.co.uk Collaborative working group interfaces and opportunities –(integration with the Route planning process and the Electrification work stream)