1. PHASE 4 CHANGES Department of Public Instruction Susan Rose-Adametz, CBAP, CSPO, CWCS Product Owner March 25, 2014

2. Alternative Education Business Rule Change CT20 – (Error) Invalid combination of 'Alternative Education Program' and 'Course Code'. 'Alternative Education Program' was provided as a value other than 'NA', Not Applicable, and 'Course Code' was provided as a value other than '22A01G'. 'Alternative Education Program' is expected only when no other course code applies and the generic alternative education program course code, '22A01G,' is provided. If a course code other than '22A01G' is available for the alternative education course, then 'Alternative Education Program' should equal 'Not Applicable' (NA) or 'MPS Partnership Schools' (PS).

3. Dual Enrollment Credit Youth Options Programs − Private College (YOPC) − UW Systems (YOUW) − Technical College (YOTC) − Youth Apprenticeship Program (YA) Business Rule Change CT57: – (Error) Invalid 'Teacher Role' combination. Teacher Role was provided as 'Monitoring Educator' (ME). A Teacher Role of 'Monitoring Educator' (ME) can only be used when 'Dual Enrollment Credit' equals 'Youth Options Private College' (YOPC), 'Youth Options UW System' (YOUW), 'Youth Options Technical College' (YOTC) or 'Youth Apprenticeship' (YA) and 'Distance Education' equals 'Yes' (Y) or 'No' (N) or Alternative Education program equals 'High School Education Diploma' (HSED), 'Challenge Academy' (CA) or 'High School Credit' (HSC).

4. Dual Enrollment Credit (cont’d) CAPP (replaced) – Cooperative Academic Partnership Program CCHS – College Credit in High School— Any one of several programs existing in some Wisconsin school districts, which allow students to take college-level courses, taught by a high school teacher, and awarded college credit without attending the college campus.

5. Graduation ‘Equivalency’ Credit Course-Teacher CT54: – (Error) Invalid 'Equivalency' combination. 'Equivalency' was provided as a value other than 'Not Applicable' (NA), and 'Subject Area' was provided as a value other than '08', '10', '11', '12', '13', '14', '16', '17', '18', '19', '20', '21' or '22'. Student and Completion SC64: – (Warning) The student’s grade level is not '09', '10', '11' or '12' but the 'Equivalency' indicator code selected is other than ‘Not Applicable’ (NA).

6. Teacher Role Multiple Teacher CT37: − (Warning) 'Multiple Teacher' role provided for section with one and only one teacher. When Teacher Role equals 'Multiple Teacher' (MT), two or more multiple teacher roles must be provided for the section. Multiple teacher roles may be assigned in combination with 'Single Teacher' (ST), 'Collaborating Teacher' (CT) and/or 'Monitoring Educator' (ME) roles. Collaborating Educator CT38: − (Warning) Collaborating educator role provided for section with one and only one teacher. The collaborating educator role is available to identify a secondary teacher associated with a section. The primary teacher role must also be associated with the section and must have a valid role value of 'Single Teacher' (ST), 'Multiple Teacher(s)' (MT) and/or 'Monitoring Educator' (ME).

7. Part-time Open Enrollment District Definition Update Part-time Open Enrollment was replaced in statute with Course Options prior to the 2013-14 school year. However, the name change and corresponding program changes were not implemented during the 2013-14 school year. These changes will be in effect with the 2014-15 school year. For the 2013-14 reporting periods, the following guidance is provided: Part 1 includes the number of resident students attending another school district for purposes of participation as a student in the part-time open enrollment program. Part 2 includes the number of nonresident students attending courses offered within your district. As of school year 2013-14 (collection year 2014) CWCS Phase 4—CW1 in accordance with s. 118.52, Wis. Stats., any student enrolled in grade level K4-12 may qualify as a participant in a course options program, which equated to part-time open enrollment during the 2011-12, 2012-13, and 2013-14 school years. This count does not include resident private school and home-based students who take courses under s. 118.145(4), Wis. Stats. Nor does it include students enrolled in a post- secondary program. This data is used to complete the School Performance Report (SPR), s. 115.38, Wis. Stats. In addition, included is the number of nonresident students attending courses offered within your district. Part-time open enrollment district is collected as a required field for CWCS data collections.

8. Thank You Online Resources ― Account Recovery Account Recovery ― Frequently Asked Questions Frequently Asked Questions ― ESEA Data Site Map (CWCS Data Elements) ESEA Data Site Map (CWCS Data Elements) ― ISES CWCS - Data Elements Guide ISES CWCS - Data Elements Guide ― Phase 4 - CW1 Training and Technical Support Phase 4 - CW1 Training and Technical Support ― ISES CWCS User Guide ISES CWCS User Guide ― Wisconsin Educator License Lookup Wisconsin Educator License Lookup Technical & Vendor Documentation ― Code Tables for Student (WS) and Course and Teacher (WCT) Data Files Code Tables for Student (WS) and Course and Teacher (WCT) Data Files ― Interface Specification for CWCS Data Files (CSV) and (XML) Interface Specification for CWCS Data Files (CSV) and (XML) ― Validation Messages Validation Messages ― ZIP File to Access File Checker(s) for Section, Course and Teacher Files (CSV) or (XML) Formats ZIP File to Access File Checker(s) for Section, Course and Teacher Files (CSV) or (XML) Formats ― ZIP File to Access File Checker(s) for Student and Completion Files (CSV) or (XML) Formats ZIP File to Access File Checker(s) for Student and Completion Files (CSV) or (XML) Formats