1. Class of 2009 Welcome to the Clerkship Scheduling Process

2. Materials Needed for Scheduling 42007 - 2008 Handbook of Required Clerkships Start Dates for UCLA & UCR/UCLA Required Clerkships (pages 33 -35) Start Dates for Drew/UCLA Required Clerkships (pages 63-65) 4Packet of Scheduling Forms Calendar of Weeks Worksheet Track Scheduler Request Worksheet & Sample Clerkship Scheduling Worksheet & Sample 4ESS login and password

3. ACADEMIC YEAR DIVIDED INTO BLOCKS Bloc k 1 week 1 - week 24 7/9/2007 through 12/23/2007 Block 2 week 27 - week 52 1/7/2008 through 7/6/2008

4. Scheduling Phases Phase I Reserve time slot for Surgery (Track A) and Inpatient Medicine (Track B) Reserve time slot for Surgery (Track A) and Inpatient Medicine (Track B) Phase II Select time and locations of rotations

5. Track A Surgery (12 weeks) Women’s and Child’s Health Block (12 weeks) Pediatrics (6 weeks) Obstetrics and Gynecology (6 weeks) A combination of the following clerkships: Note: Pediatrics and Obstetrics and Gynecology must be taken back-to-back.

6. Track B A combination of the following clerkships: Inpatient Internal Medicine (8 weeks) Psychiatry/Neurology Block (8 weeks) Psychiatry (5 weeks) Neurology (3 weeks) Family Medicine / Ambulatory Internal Medicine Block (8 weeks) Family Medicine (4 weeks) Ambulatory Internal Medicine (4 weeks)

7. Philosophy of the Scheduling FLEXIBILITY AND EQUITY Round 1 Round 2

8. Phase I Track Scheduling Worksheet

9. Priority Number Course Number Week List year & week (i.e. 0727) 2IM0701 3 0717 1SU0727 4 0741

10. Phase I Track Scheduling Worksheet Priority Number Course Number Week List year & week (i.e. 0727) 2IM0701 3 0717 1SU0727 4 0741 Course Full Already Scheduled Enrolled

11. Entering Your Choices in the Computer ESS

12. Entering Your Choices in the Computer Now you are ready to enter your scheduling choices in the Educational Scheduling System (ESS) http://ess.medstudent.ucla.edu

13. Track Scheduling Results Surgery & Inpatient Medicine time slot assignments

14. Clerkship Scheduling Results Appointment time

15. Calendar of Scheduling Deadlines Discussion with 4 th YearsTomorrow, Feb 13 th (attendance optional) Track request enteredWed., Feb. 20 th Track Results available on webTues., Feb. 27 th Deadline for Clerkship request Fri., Mar. 9 th Preliminary Schedulers availableTues., April 12 th Schedule Changes by AppointmentApr. 16 th - April 24 th

16. Staff Available for Questions Linda Cuesta(310) 206-0245 lcuesta@mednet.ucla.edu Gezelle Miller(310) 825-3848 gmiller@mednet.ucla.edu Computer & Network Issues Peter Lavarreda (310) 206-8114 plavarreda@mednet.ucla.edu