1. Gantt Chart Heba Iqbal

2. What is a Gantt chart? Developed by Henry Gantt Were considered revolutionary when first introduced Type of bar chart Illustrates a project schedule Work breakdown structure Important tool in project management

3. Gantt Chart

4. Components Task dependencies Scheduling constraints Duration of each task Percent complete Resources Major activities Critical path Milestones

5. Usefulness Help you plan out the tasks that need to be completed Give you a basis for scheduling when these tasks will be carried out Allow you to plan the allocation of resources needed to complete the project Help you work out the critical path for a project

6. Usefulness Gantt charts are useful tools for planning and scheduling projects They allow you to assess how long a project should take, determine the resources needed, and lay out the order in which tasks need to be carried out They are useful in managing the dependencies between tasks

7. Usefulness When a project is under way, Gantt charts are useful for monitoring its progress You can immediately see what should have been achieved at a point in time, and can therefore take remedial action to bring the project back on course. This can be essential for the success and profitability of a project

8. Programs Microsoft Project Gantt Project smartsheet Gantt Chart Software –Collaboration –File sharing –Mobile App –$15.95/month (one user) - $49.95/month (for a team)

9. Steps to Make a Gantt Chart List all the resources that will be used -Resources can include individual people or groups of people or materials -The price of the resources (standard hourly wage and overtime wage) and contact information (e-mail addresses, phone numbers)

10. Steps to make a Gantt Chart List all activities in the plan -Each task should list the start date, estimated length of time to complete the task, whether the task is sequential or parallel -A sequential task relies on other tasks to occur before the particular task can be done

11. Steps to make a Gantt Chart Let the program work its magic -Programs will automatically set up Gantt charts for you -Once resources and tasks are laid out the program can create a Gantt chart with all the information that is provided -Changes that are made in resources and tasks will automatically be reflected in the chart

12. Resource Leveling If resources are not leveled, some resources may be over allocated while others may be under allocated –This means that some people may be over worked or they could not be being used at their full potential –It is important to make sure resources are all being used in the most efficient manner

13. Resource Leveling Microsoft Project has an automatic resource leveling button –Clicking this button usually leads to a lengthier project –Many people avoid using the automatic leveling button and try to level the resources manually –There are many guides available online that tell you how to level your resources

14. Advantages Visual format –Easily readable by most people Great organizational tool Helps set realistic time frames Helps to understand task relationships Many programs allow changes to be adapted to easily

15. Disadvantages Can become extremely complex The size of the bar does not indicate the amount of work a person is doing –If two projects are the same number of days behind schedule, the larger project has a larger effect on resource utilization, yet the Gantt does not represent this difference Difficult to see on one sheet of paper (have to break it down into sections)

17. Questions?