1. Project Management－Manufacture
TIPTOP GP 5.3 Training
Project Management－Manufacture
Datasystems
TIPTOP Product Centre 1

2. Agenda 1. Flowchart & Glossary Explanation
2. Project Basic Information Maintenance
3. Work Breakdown Structure (WBS) of Project
4. Networking of Project
5. Batch Calculation & Adjustment of Project
6. Monitor & Control Project Schedule
7. Project Milestone Setting
8. Management of Other Manufacture System 2

3. Purpose: Having better project description via WBS and networking.頁眉
Function Scope Brief
Purpose: Having better project description via WBS and networking.
Work Breakdown Structure (WBS)
Networking of Project
Monitor & Calculation Project Schedule 3

4. WBS Explanation（1/3） What is Work Breakdown Structure (WBS) ?
Regarding WBS as “the main propose of project”
Kind of main technique to control project scope and basic calculation for cost and resource
It is also a framework for breakdown work organization to an suitable level. Thus, it is easier to plan and control.
According to the network drawing by definition and relationship of the activity, we can answer how to finish this project.
According to the network schedule, we can answer when the project can be finished.
Project subtask can be hierarchical decomposition to a subtask or project package by WBS. 4

5. WBS Explanation（2/3） WBS features： Output-oriented
WBS is based on end product or output-oriented to deliverable
Suitable to describe its elements by noun
100% rules compliance
Down level of decomposition (sub-layer) must be 100% represents up level (parent-layer) element works
Making sure elements are delimited and related with one specific work to avoid activities are not been Ignored or repeated

6. WBS Explanation（3/3） Example: Using WBS in cost management
The 5 special applications of WBS in cost management
1. Bottom-up cost estimates
2. Collection of history information such as Integrating purchasing, sales, production, inventory management module…etc.
3. Subject connection diagram
4. Earned Value Management ( EVM）
5. Budget 6

7. WBS Concept Basic Information Project Definition
Work breakdown structure
Budget
Costs
Basic dates
Responsibility-oriented
organization
Network
Process-oriented
Dates
Resources
Resource costs
1:N
Project Breakdown Structure(WBS)
Oriented to responsibility
Network Architecture
Oriented to workflow 7

8. Example of WBS in Subject Connection Diagram
Pre-sales stage
Training
01-1
Fee
01-2
Cost
Labor
Outsourcing
Subject
WBS
Project 001
Human Resources Cost
WBS Subject Connection Diagram
output-oriented
Organization output oriented
Checking expenses and Cost type
Pre-sales Cost
Project Cost -Human Resources Cost
Project Cost -Training cost
Accommodation OT
Meals ….
Domestic
Travel Cost 8

9. Main Flow Diagram Project Management Parameter Setting頁眉
Main Flow Diagram
Project Management Parameter Setting
Technique Type Maintenance
Project Classification Maintenance
Project Classification Maintenance
Equipment Type Maintenance
POC Basic Files Obtainment
POC Basic Files Obtainment
Expense No. maintenance
Project Basic data Import
The Order Requirement of WBS (Material, Labor, Equipment and Cost)
Project WBS Decomposition
The Order Requirement of Activity (Material, Labor, Equipment and Cost)
Networking
WBS Aggregate demand projections of WBS (Material, Labor, Equipment and Cost)
Activity Schedule Check
WBS Schedule Check
Activity Network Schedule Projection
WBS Schedule Projection
Project Material Transfer 9

10. Part 1：Basic Data Maintenance10

11. Project Management System Parameter Setting（asms300）
Setting WBS unique code via setting code length
2. The max WBS code length is 40 11

12. Expenses No. Maintenance（apji200）
Purpose: User Project cost forecast and following reimbursement by Expenses No. conduct attributed for convenience purposes 12

13. POC Basic Files Obtainment
Purpose：Different ways for estimating the lowest-order WBS/ activities in the percentage of completion. Anticipating the completion rate for each activity with the activity of the weight set, the projected upper WBS completion rate, thereby progressively throughout the project's completion rate projections 13

14. POC Type Explanation 1. Start - Finish Rule:
Example: Default 20 at beginning:
a. Activity Start Confirmed ： Activity Program Completion Rate 20％；
Activity Finish Confirmed： Completion Rate 100％
b. If Activity Start is not confirmed but the time to reach the plan of working date:
Activity Program Completion Rate 20％；
If Activity Finish is not confirmed but the time to reach the plan of finishing date:
Completion Rate 100％
2. Estimate:
Completion progress predictive value is estimated by WBS/ internet. If value is limited, predictive value is NOT allowed to over the limited value before feedback actual schedule.
3. DEGREE OF PROCESSING:
Using the schedule check result to be completion progress.
4. TIME proportionality ,level of effort:
Time and the percentage of completion is assumed linear relationship, as planned time, the projected ratio of its completion. 14

15. Part 2：Work Breakdown Structure15

16. Project Data Maintenance（1/2）
1. Standard Project - copy & simplify project
2. Project Implement – following actual work
Network Select: If network maintenance is necessary in this project
budget Control Select：If budget control before purchase is necessary in this case 16

17. Project Data Maintenance（2/2）
Import Way:
1. TOP-DOWN
2. BOTTOM-UP
3. OPEN-PLANNING
Estimate Way:
1. FORWARD SCHEDULING
2. BACKWARD SCHEDULING 17

18. Project WBS information maintenance
Activity: Only for the basic level of WBS. To decide if network in this project relates to WBS
Project Budget: If it is able to maintain request information of cost forecast at this checkpoint
Cost Target: The information of sales and purchase＝If it is related with WBS 18

19. Part 3：Networking 19

20. Networking
WBS part No.: The last level of WBS and with activity are requested 20

21. Activity detail data maintenance
For Calculating corresponded WBS schedule
For calculating the earliest start time, the earliest finish time, the last start time and the last finish time 21

22. Building up relationship of each activity
001
002
003
004
005
Composition Network Diagram ： 22

23. PART 5：Project Batch Projections And Adjustments23

24. Status modification Explanation （1/2）
WBS Status
/*0 :Open*/ /*1 :Approved*/ /*2:Frozen */ /*3 :Completion*/ /*4 :Closed */
1. “Open” WBS status is as open. It is able to build WBS relationship and network activity checkpoint.
2. The WBS last checkpoint is only allowed to link with sales voucher in “Approved” Status. In this status, WBS basic information is NOT allowed to be modified and any sales voucher about this WBS is NOT allowed to be canceled “Approved”.
3. “Frozen” means the last WBS checkpoint is NOT able to be used by new sales voucher. To cancel Frozen will be requested authorization.
4. “Completion”/“Closed” status of WBS last checkpoint can not be quoted by sales voucher. 1 2 3 4 24

25. Status modification Explanation （2/2）
Activity Status
/*0 :Open*/ /*1 :Approved*/ /*2:Frozen */ /*3 :Completion*/ /*4 :Closed */
“Open” activity building status is as open. The network information is able to be built in this status.
The WBS last checkpoint is only allowed to link with sales voucher in “Approved” Status. In this status, All information about upstream are NOT allowed to be canceled “Approved”.
“Frozen” means to temporary freeze approved activity status. It means the activity is NOT able to be used by new sales voucher.
“Completion”/“Closed” activity status can not be quoted by sales voucher. 1 2 3 4 25

26. Part 6：Project Schedule Checking26

27. WBS/ Activity Status Modification27

28. Part 7：Project Milestone Setting28

29. Project Milestone Management29

30. Project Multi- Accounts Receivable & Payable management30

31. Part 8：Related With Other Manufacture System31

32. Project Material Import Transfer Requisitions32

33. Project Requisitions 33

34. Project Manufacture Order34

35. Project Sales Order 35

36. Project Inventory Transceiver And Scrap36

37. 37