1. March 26, 2014 Instructional Materials Secondary Ordering Workshop for FY15

2. New to our Department Tina Sparks Instructional Materials Specialist 561-684-5127 PX 45127 tina.sparks@palmbeachschools.org Textbook Adoptions Dual Enrollment Science Direct Funding Department Website Professional Development

3. Consumable Protocol Your peers need your help! Consumables need to be sent to new school when student transfers to a school within the District. It has been District practice to send the consumables with the cum folder.

4. Spring Ordering Procedures for Maintenance Orders Title Codes & Available Consumables (Salmon) Need to order consumables on TX05 Ordering needed materials (course codes) Restricted Materials – Use PBSD 0388 or email Bill Online Reporting http://www.palmbeach.k12.fl.us/onlinereporting/DisplayDirStructure.asp

5. Textbook Ordering Screen Refresher Refer to Breeze Presentation on Textbook Screens on I.M. web site Step by step instruction Ordering, reporting losses, searching for excess books, etc. http://www.palmbeachschools.org/imlms/breezetraining.asp

6. Maintenance Orders Deliveries will begin in June/July, starting in the North Area. Please be sure that summer staff know the storage location for deliveries. REPORT DISCREPANCIES! 60-day deadline for summer 30-day deadline beginning August 1

7. Science Direct Funding If funds are available…. Secondary schools only Science lab supplies - High = $200/225 per science teacher - Middle = $125/150 per science teacher - Alternative = $125/150 per site Based on # of Science Teachers Will be allocated after 11 th day count in August.

8. Off Adoption Materials Off-adoption pick-ups begin in October Box up off-adoption materials and label with off-adoption stickers Allow any Charter schools, homeschool parents or other interested parties to have any of your off adoption materials you are returning. Contact the IM Department if you have materials needing to be disposed of. Do not throw them away!

9. Destiny Textbook Manager Adding/circulating consumables o Consumables are added the same as textbooks, but “without barcodes” o Initial FY15 order will be added into inventory o School must add any additional copies after initial order Must circulate out to students, not teachers Transfer consumables to other sites if student transfers to another school within district o Check back into school site if student leaves district Never transfer on-adoption materials to Charter Schools

10. New Changes to Destiny Follett APP for mobile devices o Android version 2.1 or higher o iOS version 4.2 or higher o auto-focus camera o Wireless or 3G/4G connection Barcode scanning functionality available on devices that have auto- focus camera o Check out/Check in o Check patron status o Check copy status Dashboard – graphical view of Textbook Manager How-To Videos in Destiny Help

11. Important Information Textbook Collection Referral (PBSD 2020) Website Information: www.palmbeachschools.org/imlms - Price Updates, Adoptions (available online & on Edline), Procedures, and Barcode Information, Textbook screen Breeze presentations - Presentations tab Special Needs Order Form

12. Important Information continued… 100% collection for lost materials for the life of the adoption Cashless payments can be accepted for textbook lost/damaged charges End-of-Year Close Out Procedures: Bulletin to be issued in late April Rebinding -vs- Defective materials On Adoption returns

13. Key Dates May 19: End-of-year Inventories available Online May 23: Books for rebinding due to Instructional Materials Department June 6: End-of-year Order and Losses due via TX05 screen by 4:30 p.m. June 12: Check for Lost/Damaged Account (6-5200) due to Accounting Services

14. Dual Enrollment

15. FY15 New Adoptions 6-12 ELA – HMH Collections 6-8 Reading – Scholastic Read180 9-12 Reading - 6-12 Mathematics -

16. Adoption Committees During FY14 9-12 World Languages 9-12 Career Technical Education 9-12 HOPE and Physical Fitness 6-8 materials will also be considered and reviewed; dependent on funds available.

17. Final Points Transferring of materials - High schools to Middle schools Read Bulletins Know your School Board Policies Review The Instructional Materials Website