1. Tracking Assets Certification Inventory Services The University of Texas at Austin

2. Certification  Know your certification due date:  Proposed deadlines are emailed in October to inventory contacts as reported on the GG5 screen in DEFINE Inventory contacts have 2 weeks to request changes to due dates  Once you have completed all equipment scanning, manual updates, and you have performed due diligence to find all missing assets, you are ready to certify

3. Certification Phases  Run a current NVP report to show finalized results for your equipment listing  Download the Physical Inventory Certification Form from the Inventory Services websitePhysical Inventory Certification Form  Refer to the Physical Inventory Certification Schedule for your due datePhysical Inventory Certification Schedule  The Certification Form must be completed and signed by:  Department chair or equivalent (unit administrator listed in GG5)  A current and complete NVP report must be included with the certification form

4. Certification Phases cont.  Turn in your inventory certification and NVP Equipment Listing Report to INVcertification@austin.utexas.edu before or by the designated due dateINVcertification@austin.utexas.edu  The certification form certifies that:  All items have been inventoried regardless of depreciated value  All items are accounted for within your department and their status has been updated in DEFINE or FRMS  Results are used for the following year’s risk assessment. A late submission will increase your chance of being audited by Inventory Services