1. APA Citation Presentation Prepared for San Jose State University LIBR 200 Students With thanks to Stacy Russo, Reference & Instruction Librarian

2. Title Page Page Header  Includes first 2-3 words from the title and the page number in the upper right hand corner.  There should be 5 spaces between the words and page number.  The page header should appear on every page.  Do not include your name in the header. (p. 288, section 5.06)

3. Title Page Running Head The running head is an abbreviated form of the title that does not exceed 50 characters. It appears flush left at the top of the page, but below the header, in all uppercase letters. (p. 296, section 5.15)

4. Title Page  Title The title should be centered. If the title is two or more lines, be sure to double- space. (p. 296, section 5.15)  Byline and Affiliation This area is also centered and double- spaced. (p. 296, section 5.15)

5. Abstract  Begins on p. 2.  The word “Abstract” appears centered on the first line.  1 paragraph in length.  Paragraph is not indented.  Abstract should not exceed 120 words. (See p. 298, section 5.16 for format; p. 12-15, section 1.07 for help writing the abstract)

6. First Page of Text  Begins on p.3 after the title page and abstract.  The full title of the paper should be centered at the beginning of the page. (p. 298, section 5.17)

7. References  The word “References” should appear centered on the first line.  The reference page is double-spaced as the rest of the paper.  References are listed in alphabetical order.  Use the “hanging indent” by keeping the first line of each reference flushed to the left and indenting subsequent lines. (p. 299, section 5.18)

8. Helpful APA Tips Always give the volume number of journals, magazines, and newsletters. Only include the issue number if each issue of a journal begins on p. 1. (p. 227, section 4.11)

9. Helpful APA Tips  Do not include personal communication that cannot be retrieved by others on your reference page. This may include letters, interviews, e-mails, and telephone conversations. Cite this information in your paper only. Example: (R. Smith, personal communication, May 2, 2005) (p. 214, section 3.102)  Use (n.d.) for works with no available date. (p. 225, section 4.09)

10. Helpful APA Tips Be aware that date formats on the Reference page differ by publication type (p. 225, section 4.09): Journals/books: (1993) Example: College & Research Libraries Monthly magazines, newspapers, newsletters: (1993, June) Example: American Libraries Dailies and weeklies: (1993, June 10) Example: Los Angeles Times

11. Helpful APA Tips More on dates: “Even if the reference includes month and year, include only the year in the text citation” (p. 207, section 3.94). Example: Reference Page: (2006, April) Text/Body of Paper: (2006)

12. Helpful APA Tips Quotations of 40 or more words must display in a “freestanding block” with each line indented five spaces from the left margin. Omit quotation marks. (p. 117, section 3.34)

13. Helpful APA Tips APA style requires just one space after commas, colons, semicolons, periods at the end of sentences, periods after the initials in personal names, periods that separate a reference citation. (p. 290-291, section 5.11)

14. Helpful APA Tips Capitalization:  Capitalize the titles of periodicals.  Reference Page: Only capitalize the first word of the title and subtitle of an article or book, as well as any proper nouns.  Text of Paper: Capitalize all major words in titles of books and articles.

15. Helpful APA Tips Capitalization:  Book: Reference Page: The complete shorter fiction of Virginia Woolf Text of Paper: The Complete Shorter Fiction of Virginia Woolf  Book with subtitle: Reference Page: Creating the customer-driven library: Building on the bookstore model Text of Paper: Creating the Customer-Driven Library: Building on the Bookstore Model

16. APA Citation Websites  APA Official Site http://www.apastyle.org/  Selected Unofficial APA Sites: Author Diana Hacker’s site http://www.dianahacker.com/resdoc/ Bedford/St. Martin’s Publisher’s site http://www.bedfordstmartins.com/online/cite6.ht ml

17. APA Citation Websites  Selected Unofficial APA Sites: Purdue University Online Writing Lab http://owl.english.purdue.edu/handouts/researc h/r_apa.html The Writing Center at University of Wisconsin- Madison http://www.wisc.edu/writing/Handbook/DocAPA. html